May 8, 2024 at 6:00 PM - Regular Meeting

1. Call to Order. Upon announcement by the presiding officer that a quorum is present, the meeting will be called to order. The presiding officer will verify that the meeting has been duly called and notice of the meeting has been posted for the time and manner required by the Texas Open Meetings Act, Texas Government Code Chapter 551.

2. Pledge of Allegiance.

3. Prayer.

4. Recognitions. [District Goals #1 and 4]  

4.A. Texas Education Agency's (TEA) Teacher Incentive Allotment (TIA) 2023-2024 West ISD Recognized, Exemplary, and Master Teacher Designees: Angelica Abrego, Phil Berndsen, Meghann Bohannan, Jodi Brown, Michelle Courtney, Katie Cummings, Esther Derington, Kelli Grochoske, Hannah Hart, Christina Harwell, Michelle Holecek, Nashuna Ivy, Mary Ketchum, Chelsey Lauer, Lacey Maertz, Jordan Mechell, Lindsey Melancon, Kerri Nors, Zach Posey, Betsy Rozyskie, Michelle Russell, Kelsey Samford, Donna Sexton, Stacy Slone, Brian Strickland, Michelle Strickland, MyKayla Tatum, Lisa Theriot, Jaimie Wade, Nancy Willis, and Kera Zuehlke.

4.B. The NAMM Foundation's "Best Communities for Music Education" Award Honorees: Mark Dorsey, Stephanie Gerath, Shelby Kocian, Danny Norton, Kyndall Orr, and Jennifer Smith. 

5. Public Comment. 

6. Consent Agenda. Discuss and consider Board approval of the Consent Agenda. Note: These action items are considered to be routine by the School Board and will be enacted by one motion. There will be no separate discussions on items unless a School Board Member so requests, at which time the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. [District Goals #1-5]

7. Minutes of the April 10, 2024, Regular Board Meeting.

8. Finance and Operations Information and Reports. 

8.A. Budget vs. Actual Report. 

8.B. Check Register. 

8.C. Budget Amendments. 

8.D. Quarterly Investment Report.

8.E. Donations to the District. 

8.F. Student Enrollment Report.

9. Department and Campus Reports.

10. Reports.

10.A. Federal Emergency Management Agency (FEMA) and Texas Division of Emergency Management (TDEM) Evaluation and Closeout Report. [District Goal #5]

10.B. West ISD 2024 Strategic Planning Team (SPT) Action Statements Presentation. [District Goals #1-5]

11. Discussion and Action Items. 

11.A. Discuss and consider Board approval to use the Competitive Sealed Proposal (CSP) Purchasing Method for the procurement and installation of replacement Emergency Operating Plan (EOP) cameras for the District. [District Goals #2, 3, and 5]

11.B. Discuss and consider Board approval to use the Competitive Sealed Proposal (CSP) Purchasing Method for the procurement of network battery backups in case of power outage in the District. [District Goals #1, 3, and 5]

11.C. Discuss and consider Board approval to use the Interlocal Purchasing (TIPS) Cooperative Method for the procurement of Chromebooks to support the budgeted technology replacement schedule. [District Goals #1, 3, and 5]

11.D. Discuss and consider Board approval for the recommended quote for the procurement of Chromebooks to support the budgeted technology replacement schedule. [District Goals #2, 3, and 5]

11.E. Discuss and consider Board approval to use the Buyboard Purchasing Cooperative Method for respraying and re-striping the running track surface at the West Middle and High School Track Field. [District Goals #1, 3, and 5]

11.F. Discuss and consider Board approval for the recommended quote for respraying and re-striping the running track surface at the West Middle and High School Track Field. [District Goals #2, 3, and 5]

11.G. Discuss and consider Board approval of the Texas Association of School Boards (TASB) recommended updates to West ISD Board Policy DEC (LOCAL): Compensation and Benefits - Leaves and Absences. [District Goals #3 and 5]

11.H. Discuss and consider Board approval of the name of the new West ISD Vocational Agricultural complex. [District Goals #1-5]

11.I. Discuss and consider Board approval of the Texas Education Agency (TEA) Staff Development Minutes Expedited Waiver for the 2024-2025 West ISD Scholastic Calendar plan (Total: 2,100 Minutes). [District Goals #1, 3, and 5]

12. Closed Session. Closed Session will be held for the purposes authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq. concerning any and all purposes permitted by the Act, including but not limited to the sections and purposes listed below. 

12.A. Discuss the Superintendent's Monthly Personnel Report and any Contract Recommendations. (For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee pursuant to Section 551.074.)

12.B. Discuss the potential value and plan for sale of the former West Elementary School property. (For the purpose of discussing the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person pursuant to Section 551.072.)

12.C. Discuss confidential student discipline matters. (For the purpose of deliberating a matter regarding a public school student if personally identifiable information about the student will necessarily be revealed by the deliberation pursuant to Section 551.0821.)

13. Reconvene from Closed Session. The Board will reconvene for possible action relative to items considered during Closed Session.

13.A. Discuss and consider Board approval of the Personnel Report. [District Goals #1, 3, and 5]

13.A.I. Resignations and Retirements. 

13.B. Discuss and consider Board approval of the new Superintendent's Contract Recommendations. [District Goal #3]

14. District Calendar Reminders and Updates. [District Goals #1-5]

14.A. West ISD End-of-the-Year Events.

14.A.I. West High School Class of 2024 Senior Parade: Saturday, May 18, 2024, 10:00 AM through the Streets of West (Beginning at West High School). 

14.A.II. West High School Class of 2024 Baccalaureate Service and Scholarship Night: Sunday, May 19, 2024, 6:00 PM in the West Middle/High School Auditorium. 

14.A.III. West ISD End-of-the-Year Luncheon and Awards: Thursday, May 23, 2024, 12:00 PM at the KC Hall. 

14.A.IV. West High School Class of 2024 Graduation: Friday, May 24, 2024, 7:30 PM at Trojan Field. 

14.B. June Regular Board Meeting: Wednesday, June 5, 2024, 6:00 PM at the West ISD Administration Building. 

14.C. Texas Association of School Boards (TASB) Summer Leadership Institute (SLI) Schedule for June 12-15, 2024.

14.D. 2024-2025 Contract Dates, Summer Hours, Summer Information, and Back-to-School Information.

15. Adjournment.

District Goal Headers:

• Goal #1: Educational Excellence - West ISD will maintain rigorous standards of achievement to prepare all students for graduation and post-secondary success.
• Goal #2: Safe and Secure Schools - West ISD will strive to ensure a safe, orderly, and supportive environment conducive to learning for all students and staff.
• Goal #3: Recruit and Retain Committed Educators - West ISD will actively recruit, develop, support, and retain highly-qualified staff for all positions.
• Goal #4: Community and Parent Involvement - West ISD will implement internal and external communication systems to engage and inform, build trust, and develop partnerships with students, staff, parents, and the community.
• Goal #5: Efficient and Effective Operations - West ISD will maintain efficient and effective fiscal management of resources and operations to maximize learning for all students.