August 11, 2021 at 6:30 PM - Regular Meeting
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1. Call to order and verification that a quorum of Board Members is present, that this meeting has been duly called, and that notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.
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2. Pledge of Allegiance.
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3. Prayer.
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4. Audience.
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5. Action. Consideration and possible action by the Board to approve the Consent Agenda. Note: These action items are considered to be routine by the School Board and will be enacted by one motion. There will be no separate discussions on items unless a School Board Member so requests, at which time the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. [District Goals #1-5].
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5.A. Minutes of the July, 14, 2021, Regular Board Meeting.
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5.B. Finance & Operations.
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5.B.I. Budget vs. Actual.
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5.B.II. Check Register.
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5.B.III. Quarterly Investment Report.
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5.B.IV. Budget Amendments.
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5.B.V. Donations.
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5.B.VI. Student Transfer Requests.
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5.C. Administrative and Campus Reports.
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5.C.I. 2021-2022 West ISD Contract Dates, Summer Hours, Summer Information, Back-to-School Information, Duty and Organization Chart, and Meeting Dates. [District Goals #1-5]
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5.C.II. New West Elementary School Construction Report. [District Goals #1-5]
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5.C.III. 2021-2022 West ISD, West Elementary School, West Middle/High School, and Brookhaven Youth Ranch Executive Summary District/Campus Improvement Plan Reports. [District Goals #1-5]
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5.C.IV. 2021-2022 West ISD Safety and Security Plan Updates. [District Goals #2-5]
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5.C.V. 2021-2022 West ISD Student Eligibility and Testing Calendars. [District Goals #1-5]
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6. Report. 2021-2022 West ISD COVID-19 Risk Mitigation Plan Updates. [District Goals #1-5]
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7. Action. 2021-2022 West ISD COVID-19 Risk Mitigation Plan. [District Goals #1-5]
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8. Report. 2021-2022 West ISD Budget Workshop. [District Goals #1-5]
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9. Report. 2021-2022 West ISD Tax Rate Proposal. [District Goals #1 and 5]
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10. Action. Consideration and possible action by the Board to approve the Texas Association of School Boards (TASB) Localized Board Policy Manual Update 117. Note: Update 117 focuses on CH (LOCAL) Purchasing and Acquisition, CV (LOCAL) Facilities Construction, and DEC (LOCAL) Compensation and Benefits - Leaves and Absences. [District Goals #1-5]
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11. Action. Consideration and possible action by the Board to approve the Texas Association of School Boards (TASB) Recommended Localized Board Policy Updates: CKC (LOCAL), CKE (LOCAL), and DH (LOCAL). Note: All three policy updates pertain to the new West ISD Safety and Security Plan for the 2021-2022 school year. [District Goals #2-5]
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12. Action. Consideration and possible action by the Board to approve Wednesday, March 2, 2022, as the new Regular Board Meeting date for the month of March 2022. Note: The reason for this request centers on the dates for the West ISD 2022 Spring Break. [District Goals #1, 4, and 5]
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13. Action. Consideration and possible action by the Board to approve the 2021-2022 West ISD Student Code of Conduct and Dress Code. [District Goals #1-5]
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14. Action. Consideration and possible action by the Board to approve the 2021-2022 University Interscholastic League (UIL) Grades 6-12 Course Exemption List. [District Goal #1]
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15. Action. Consideration and possible action by the Board to approve the 2021-2022 Appointment of Texas Teacher Evaluation and Support System (T-TESS) Appraisers and Calendar and Texas Principal Evaluation and Support System (T-PESS) Appraisers. [District Goals #1 and 3]
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16. Action. Consideration and possible action by the Board to approve Ms. Diane Wilson as the West ISD Attendance Officer per West ISD Board Policy FED (LEGAL). [District Goals #2, 4, and 5]
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17. Action. Consideration and possible action by the Board to approve the West ISD Police Department Policy and Procedures Manual. [District Goals #1-5]
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18. Action. Consideration and possible action by the Board to approve the Order of Trustee Election. [District Goals #1 and 4]
Note of Order Language: An election is hereby ordered to be held on Tuesday, November 2, 2021, for voting in a General Election to elect one (1) person for each position to serve the full term of three (3) years for three (3) at-large positions on the Board of Trustees (Place 3, Place 4, and Place 5) and a Special Election to elect one (1) person for the unexpired term of office of one (1) position on the Board of Trustees (Place 6) for the West Independent School District. |
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19. Action. Consideration and possible action by the Board to approve the list of Early Voting and Election Day Vote Centers for the November 2, 2021, Joint General Election. [District Goals #4 and 5]
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20. Action. Consideration and possible action by the Board to approve the Interlocal Participant Agreement and Resolution between the West Independent School District and Members of the Central Texas Purchasing Alliance for the purpose of Medicaid Administrative Claiming (MAC) Services. [District Goal #5]
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21. Action. Consideration and possible action by the Board to use the Request for Proposal (RFP) Purchasing Method for the procurement of the furniture for the new West Elementary School. [District Goals #2, 4, and 5]
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22. Action. Consideration and possible action by the Board to use the Request for Quote (RFQ) Purchasing Method for the procurement of the playground equipment for the new West Elementary School. [District Goals #2, 4, and 5]
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23. Action. Consideration and possible action by the Board to approve the recommended Retail Purchase Agreements for two, District Police vehicles. [District Goals #2 and 5]
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24. Action. Consideration and possible action by the Board to approve the Request for Proposal (RFP) for the American Bottling Company, Keurig/Dr. Pepper (KDP), to provide District Beverage Services through 2026. [District Goals #4 and 5]
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25. Action. Consideration and possible action by the Board to approve and allocate funding for the following agreements for the 2021-2022 school year:
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26. Executive Session. Adjourn to Executive Session pursuant to Texas Government Code §551.071 (Consulting privately with the Board’s attorney), §551.129 (Consulting privately with the Board’s attorney telephonically), §551.074 (Personnel, to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee, specifically to discuss), and §551.072 (Deliberating the purchase, exchange, lease, or value of real property).
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26.A. Personnel Report.
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26.B. Superintendent's Contract Recommendations.
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26.C. Confidential student matter pursuant to Texas Government Code §551.0821 regarding possible resolution of same.
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27. Reconvene from Closed/Executive Session for possible action relative to items considered during Closed/Executive Session.
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27.A. Action. Consideration and possible action by the Board to approve the Personnel Report. [District Goal #5]
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27.B. Action. Consideration and possible action by the Board to approve the Superintendent's Contract Recommendations. [District Goal #3]
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27.C. Action. Consideration and possible action by the Board to approve the confidential student matter resolution. [District Goals #1 and 4]
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28. Report. Closing Remarks. [District Goals #1-5]
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28.A. Special Called Board Meeting Agenda for Wednesday, August 25, 2021, at 6:30 PM at the West ISD Administration Building. [District Goals #1-5]
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28.B. Back-to-School District Calendar Reminders. [District Goal #4]
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28.C. West Middle/High School Enclosed Batting Cages Update. [District Goals #2, 4, and 5]
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28.D. West ISD Email and the Required Cyber-Security Training. [District Goals #2, 4, and 5]
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29. Adjournment.
If, during the course of the meeting, any discussion of any items on the agenda should be held in Executive or Closed Session, the Board will convene in such Executive or Closed Session in accordance with the Texas Open Meetings Act, Texas Government Code §551.001 et seq. District Goal Headers: Goal #1: Educational Excellence Goal #2: Safe and Secure Schools Goal #3: Recruit and Retain Committed Educators Goal #4: Community and Parent Involvement Goal #5: Efficient and Effective Operations |