December 9, 2020 at 6:30 PM - Regular Meeting

1. Pursuant to Governor Abbott's Temporary Suspension of Open Meetings Laws issued on March 16, 2020, this Regular Board Meeting of the West ISD Board of Trustees will be conducted via video conference and telephone call. The video conference will be audible to the Board and public and allow for two-way communication. The Board of Trustees will not be physically present at one location, but a Quorum will be required for the meeting on the video conference or phone. A recording of the meeting will be available on the West ISD YouTube Channel at www.westisd.net.

The public may access this meeting at the link found on the West ISD calendar at www.westisd.net. A link to the online agenda is also available on the calendar post. 

Any public comments must be submitted between 8:00 AM on Monday, December 7, and 4:00 PM on Tuesday, December 8, 2020, by emailing the comments to publiccomment@westisd.net. All public comments shall be submitted to this email address and will be read to the Board of Trustees for consideration. 

2. Call to order and verification that a quorum of Board Members is present, that this meeting has been duly called, and that notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.

3. Pledge of Allegiance.

4. Prayer.

5. Recognitions. [District Goals #1-5]

5.A. Makayla Pavelka, West High School - 6th Place Finish at the UIL State Class 3A Cross County Meet. 

5.B. Tristan Gatlin, Hagan Pierce, and John McCullough, West High School - 1st Place Finish in the Senior Skills Event at the FFA Heart of Texas District Leadership Contest.

5.C. Hailey Routson, West High School - Top 2.5% PSAT Results, College Board.

5.D. West High School All-District Football and Volleyball Accolades. 

6. Audience.

7. Action. Consideration and possible action by the Board to approve the Consent Agenda. Note: These action items are considered to be routine by the School Board and will be enacted by one motion. There will be no separate discussions on items unless a school board member so requests, at which time the item will be removed from the Consent Agenda and will be considered in its normal sequence on the Agenda. [District Goals #1-5]

7.A. Minutes of the November 11, 2020, Regular Meeting Board Minutes.

7.B. Finance & Operations. 

7.B.I. Budget vs. Actual. 

7.B.II. Check Register. 

7.B.II.a. Payment to Sykora Family Ford for $2,933.18.

7.B.III. Budget Amendments. 

7.B.IV. Student Transfer Request.

7.B.V. Student Enrollment Report.

8. Report. Administrative and Campus Reports. [District Goals #1 and 4]

8.A. West High School Graduation Plan.

8.B. Draft 2021-2022 West ISD Scholastic Calendar. 

8.C. West Elementary School Phonics Program.

9. Public Hearing. 2019-2020 District Financial Integrity Rating System of Texas (FIRST) Report. [District Goal #5]

10. Action. Consideration and possible action by the Board to approve the 2019-2020 District Financial Integrity Rating System of Texas (FIRST) Report. [District Goal #5]

11. Report. 2019-2020 West ISD Fiscal Audit as presented and reviewed by the certified public accounting firm of Jaynes, Reitmeier, Boyd & Therrell, PC. [District Goals #1 and 5]

12. Action. Consideration and possible action by the Board to approve the 2019-2020 West ISD Fiscal Audit as presented and reviewed by the certified public accounting firm of Jaynes, Reitmeier, Boyd & Therrell, PC. [District Goals #1 and 5]

13. Public Hearing. 2020 West ISD Texas Academic Performance Reports (TAPR) and Annual Report. [District Goals #1-5]

14. Report. 2019-2020 West ISD English as a Second Language (ESL) Program Evaluation Report. [District Goals #1 and 5]

15. Report. 2020-2021 West ISD Return to Learn and Play Plan Update. [District Goals #1-5]

16. Report. New West Elementary School Design and Construction Update. [District Goals #1-5]

17. Report. Texas School Safety Center (TxSSC) District Safety Audit Report Update. [District Goals #1-5]

18. Action. Consideration and possible action by the Board to adopt the Resolution of the Board to provide written authorization allowing authorized individuals to possess firearms on District premises, and in other authorized circumstances, in accordance with West ISD Board Policy CKC (LOCAL). [District Goals #2-5]

19. Action. Consideration and possible action by the Board to approve the amendments to West ISD Board Policies CKC (LOCAL), DH (LOCAL), and GKA (LOCAL). [District Goals #2-5]

20.  Executive Session. Adjourn to Executive Session pursuant to Texas Government Code §551.071 (Consulting privately with the Board’s attorney), §551.129 (Consulting privately with the Board’s attorney telephonically), §551.074 (Personnel, to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee, specifically to discuss), and §551.072 (Deliberating the purchase, exchange, lease, or value of real property).

20.A. Personnel Report.

20.B. Pending or Anticipated Litigiation. 

20.C. End of the First Nine-Weeks Staff Survey Results. 

20.D. Current and Potential District Property. 

21. Reconvene from Closed/Executive Session for possible action relative to items considered during Closed/Executive Session.

21.A. Action. Consideration and possible action by the Board to approve the Personnel Report. [District Goal #5]

22. Report. Closing Remarks. [District Goals #1-5]

22.A. District Calendar Reminders. 

22.B. January is... School Board Appreciation Month.

22.C. Superintendent Mid-Year Appraisal Check. 

22.D. "Evaluating and Improving Student Outcomes" - Required Board Training Dates. 

22.E. New Board Framework Document. 

22.F. Special Called Board Meeting - December 14-17, 2020. Note: The agenda for this meeting would possibly include the Public Hearing and possible approval of the proposed amendment (armed security guards) to the West ISD District of Innovation (DOI) plan, possible approval of the new West Elementary School construction bids, and possible approval of the West Middle/High School enclosed baseball and softball batting cages construction bid. 

22.G. West High School Softball Mound. 

23. Adjournment.

If, during the course of the meeting, any discussion of any items on the agenda should be held in Executive or Closed Session, the Board will convene in such Executive or Closed Session in accordance with the Texas Open Meetings Act, Texas Government Code §551.001 et seq.

District Goal Headers:

Goal #1: Educational Excellence
Goal #2: Safe and Secure Schools
Goal #3: Recruit and Retain Committed Educators
Goal #4: Community and Parent Involvement
Goal #5: Efficient and Effective Operations