March 23, 2026 at 6:00 PM - Regular Meeting
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1. Call to Order and Roll Call
Description:
It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 3 working days notice required has been properly and correctly given.
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2. Invocation
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3. Pledges of Allegiance
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4. Open Forum (Public Comment Section)
Description:
At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting. Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting. Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.
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5. Superintendent's Announcements
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5.A. Good Things
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5.A.1. TAFE Winners
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5.A.2. MS UIL Winners
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5.B. STAAR Testing and AP Testing
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5.C. Easter Holiday
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6. Board Announcements
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6.A. SLI June 10-13
Registration opens April 15 |
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7. Discussion and Possible Approval of Matters Related to the Bond Projects and Other Possible Facility Upgrades
Description:
As a result of the ongoing bond projects, the board will continue to receive monthly updates and information throughout the life of the projects to their completion.
The administration, architects, and/or the general contractor will discuss general items and answer questions for the board. In addition, specific items will be discussed relating to, but not limited to, consideration of extending the contractor’s completion timeline, the construction progress to date, and approving potential change orders. In addition, the board will consider scheduling a site visit. The board will discuss the ribbon cutting ceremony and other final steps for the Ag Project Center. |
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8. Presentation and Discussion of Teacher Incentive Allotment(TIA)
Description:
Each month until application submission, the board of trustees will receive a status update regarding TIA. District administrators have been attending TIA training and work sessions via webinars and in person in preparation of applying for TIA.
The administration will highlight selected TIA activities in order to give the board a sense of how the administration is progressing in relation to the TIA Pacing Guide. This will help board members to continually gauge the progress of work administrators are doing regarding TIA. Selected Major Activities: October 23, 2025 Growth Measures Meeting ESC 5 November 3, 2025 TIA Committee Meeting November 10, 2025 TIA General Teacher Meeting ESC 9 December 1, 2025 TIA Committee Meeting January 6, 2026 Menu Sessions for Staff January 6, 2025 TIA Committee Meeting January 7, 2026 ESC 9 Site Visit January 12, 2026 School Board Workshop February 2, 2026 TIA Committee Meeting February 16, 2026 TIA General Staff Meeting February 25, 2026 ESC 9 Site Visit March 3, 2026 TIA Committee Meeting March 10, 2026 Review Submission to ESC 9 |
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9. Discussion and Presentation Regarding the District's Facility Assessment
Description:
The board began long-range facility planning efforts in 2018 which ultimately culminated in the passing of two bonds: one in 2020 and the other in 2021. Major additions and renovations to the high school have been completed, the stadium concession facility has been completed, and the agricultural project center is in the construction document phase of design and almost ready for bid. The district purchased a fleet of 25 buses in 2018, and the district needs a long-range purchase/replacement plan.
At its March 24, 2025 board meeting, the Board of Trustees appointed a board committee to address the work of long-range facility planning to inform the work of the larger board of trustees. The board has also approved a facility assessment from the Texas Association of School Boards’ (TASB) facility group. |
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10. Discussion and Possible Approval of Tractor Purchase with accessories
Description:
Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods or services are competitively purchased, require Board approval before a transaction may take place.
Tractor including accessories to maintain the district’s properties. Quotes were obtained by the following: Shoppa’s Farm Supply, Inc. $101,705.84 Beaumont Tractor Company, Inc.$101,672.16 Hlavinka Equipment Company $108,772.00
Attachments:
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11. Discussion and Possible Approval of the Replacement of the Intermediate Chiller
Description:
Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods are services are competitively purchased, require Board approval before a transaction may take place.
The purchase of a chiller for the Intermediate Campus. Currently, we have received one quote. MKC Solutions for $172,349.00 We are waiting for two more quotes. To be able to move forward as soon as possible, it is requested that the board approve and not to exceed the amount of $200,000.
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12. Discussion and Possible Adoption of Revised Board Policy DEAA LOCAL
Description:
Board Policy DEAA LOCAL deals with district incentives and stipends. Prior to 2023, the district did not pay a yearly stipend to teachers who obtained advanced degrees, but did pay a one-time stipend of $1,000.
Attachments:
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13. Business Items (Consent Agenda)
Description:
The Board of Trustees have been supplied with detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated, or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately. If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately. All items are as recommended by the Superintendent. |
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13.A. Approval of February 23, 2026 and February 5, 2026 (Team of 8) Board Minutes
Description:
In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.
A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
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13.B. Approval of Expenditures/Financials
Description:
It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.
Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.
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13.C. Approval of Budget Amendment #5 For the 2025-2026 Budget
Description:
It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year.
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13.D. Discussion and Approval of Designated Donation
Description:
Each month the board is provided an update of donations received. However, due to the amounts and varying purposes, the board may want to accept these gifts.
The HF Band Boosters would like to donate $2,042.40 to cover the cost of buses for the various Band/Choir end of year trips as described in the attachment.
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13.E. Discussion and Possible Approval of Vendor Limit Increases
Description:
Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods are services are competitively purchased, require Board approval before a transaction may take place.
The following vendors have met their previously approved amounts. There is a need to continuing using these vendors and the following increases are being requested. JPL - $60,000 increase to $80,000 Amazon - $100,000 increase to $125,000 The original company Oak Farms that was used last year was approved, but the vendor changed in September and it was missed. Therefore, the following vendor is being brought for approval of the total amount for 2025-2026. Hiland Dairy Foods $100,000 |
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13.F. Discussion and Approval of Quarterly Investment Report
Description:
All investments made by the District shall comply with the Public Funds Investment Act (Texas Government Code Chapter 2256, Subchapter A) and statues, rules or regulations
Not less than quarterly, the investment office shall prepare and submit to the Board a written report of investment activities for all funds covered by the Public Funds Investment Act. This report shall be presented to the Board within a reasonable time after the end of the period.
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13.G. Discussion and Possible Approval of 2026-2027 Allotment and TEKS Certification Form
Description:
The Texas Education Agency requires the local Board of Trustees to approve the Instructional Materials Allotment and TEKS certification form each year.
A copy of the 2026-2027 Allotment and TEKS Certification Form is attached with textbook information for each core area class that Hamshire-Fannett ISD has adopted. All core area class textbooks in each grade level meet 100% of the TEKS ( Texas Essential Knowledge and Skills.) |
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13.H. Discussion and Possible Approval of Trailer
Description:
Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods or services are competitively purchased, require Board approval before a transaction may take place.
Should the tractor be approved, the district will need a way to move the tractor from Hamshire to Fannett . The following quotes have been obtained: Cope’s Trailers $17,916.75 BigTex Trailer World $20,290.50 Texas Pride Trailers $16,695.00
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13.I. Discussion and Possible Approval of High School Hot Water Pump
Description:
The high school's hot water pump has failed, leaving the HVAC system
without hot water. This pump is crucial as it helps control the building's temperature. Recently, the district contracted EPS to replace the chiller. The pump is essential for maintaining the correct temperatures, especially with the newly installed chiller. EPS has found a new hot water pump and supplied a quote of $11,145.58. There is a two lead time for the pumps arrival and installation.
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14. Monthly Departmental Updates: Business, Finance & Food Service, Curriculum & Instruction, Maintenance & Operation and Technology Departments
Athletics: Finance: M&O: Presentation regarding maintenance and operations PEIMS: Presentation of PEIMS 429 Data Special Services |
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15. Closed/Executive Session
Description:
The Board May Convene into Closed (executive) session, in accordance with the Texas Open Meetings Act, TX Govt. Code 551.001, Subchapters D and E or Texas Govt Code section 418.183(f). Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.
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15.A. To deliberate the appointment, employment, contract (s), evaluation, reassignment, duties, discipline, proposed terminations, terminations and suspensions, proposed non-renewals, renewals, and retirement/resignations, discipline of a public officer or employee, including the superintendent, and/or hear complaints and grievances against public officers or employees. Tex Gov't Code 551.074
Description:
The district currently has one or more vacant positons. Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.
Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session. |
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15.B. To deliberate security assessments or deployments related to information; or the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. Discussion of the District's Safety and Security Audit Tex. Gov't Code §551.089
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16. Action(s) Relative to items considered in Closed Session.
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16.A. Possible action related to the appointment, employment, contract(s), evaluation, reassignment, duties, discipline, proposed terminations, termination and suspensions, proposed non-renewals, renewals, and retirement/resignations, discipline of a public officer or employee, including the superintendent, and/or hear complaints and grievances against public officers or employees
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16.B. Possible action related to security assessments or deployments related to information resources technology; network security information; or the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. Possible acceptance of the district's safety and security audit tex.Gov't Code §551.089
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17. Personnel Employment
Description:
The District currently has one or more vacant positions. Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board Meeting, if feasible. |
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18. Personnel Resignations
Description:
It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information. |
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19. Adjournment
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