June 23, 2025 at 6:00 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.

Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description:  As a result of the ongoing bond projects, the board will continue to receive monthly updates and information throughout the life of the projects to their completion.
The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating to, but not limited to, consideration of extending the CMaR’s substantial complete date, the construction progress to date, and approving potential change orders or bids.  

Description:  The district included an agriculture project center in its 2021 bond proposal. The board hired LaBiche Architectural Group, Inc. to design the scope of work and bid on the project. Bids closed on Thursday, June 19, 2025. Nine bids were submitted.

Description:  House Bill 3 brought about sweeping changes in education in the state of Texas.  Board goals are one aspect of these changes.  Therefore, the Texas Education Agency was tasked with developing rules and guidelines for new board goals.  So, each evaluation year, the board adopts three required goals regarding early childhood literacy and math (EC-LM), and college, career, and military readiness (CCMR).

Description: 

The Board of Trustees have been supplied with detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated, or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.

A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year.
The Board is aware of the need for the budget amendment for the 2024-2025 fiscal year as presented in the attachment.

Description:  Hamshire-Fannett ISD secured property insurance for the 12-13, 13-14, 14-15, 15-16, 16-17, 17-18, 18-19, 19-20, 20-21, 21-22, 22-23, 23-24 and 24-25 school years. The policies began being covered by Lexington Insurance Company along with several other companies, spreading out the liability in 24-25.
Frost Insurance solicited 43 insurance firms on the district’s behalf.
Candace Curiel (Frost Insurance Agency) has obtained our renewal premium with Lexington Insurance Company (Lead), StarStone Specialty Insurance Company, Landmark American Insurance Company, Arch Specialty Insurance Company, Endurance American Specialty Insurance Company, United Specialty Insurance Company, Lloyd’s of
London, and Kinsale Insurance Company
The premium summary page is found on PAGE 8 and we have provided Limit Options for $25M
Loss Limit and $35M Loss Limit - with the expiring option representing a ~15% Rate decrease. Lexington is still the lead carrier.
Government Flood coverage for the high school is decreasing. Options to
increase the FLOOD Sublimit on the property policy. This coverage extends to ALL locations.
• OPTION 1: Increase Flood Sublimit to $5M (currently $2.5M) - $53,705 AP /
$56,331.17 including taxes and fees
OR
• OPTION 2: Increase Flood Sublimit to $7.5M (currently $2.5M) , subject to a MAX of
$4M per location - $96,315 AP / $101,024.80 including taxes and fees
Please view PAGE 8 and 69 to see the options.

Description:  Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods are services are competitively purchased, require Board approval before a transaction may take place.
A formal request for proposal was sent out for Student Accident Insurance. The proposal is for two years with a guaranteed rate for both years and the option for four one year renewals. 2025-2026 is the 4th one year renewal and with a slight reduction in premium.

Description:  Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing
$25,000 or more, regardless of whether the goods and services are competitively purchased, requires Board approval before a transaction may take place.
Contracts are up on both AT&T and Windstream. Rates have to be renegotiated and locks us in for 3-5 years. Hamshire’s phone system cannot be upgraded as Mitel is going out of business. The main thing is getting the district one system for easier management and
be able to dial internally district wide (currently not possible).
A district-wide phone system would allow for easier management and allow for dialing internally district wide. Which is currently not possible. This system also has a cellular option. If the electricity went out, the district’s main numbers would still be able to be used through an app on
cellphones.

It is the recommendation of the Network Manager that we accept the quote from Wave Solutions for a Cloud Phone System.

Description:  Each month the board is provided an update of donations received. However, due to the amounts and varying purposes, the board may want to accept these gifts.
Donation from HF Music Boosters of $1004.36 to the High School Band and Choir students. It is to be used to cover the cost of the transportation for the end of year Music Field Trips.

Description:  The purpose of this Agreement is to establish a cooperative arrangement that enables the Member LEAs to provide for the efficient delivery of legally required special education and related services to IDEA-eligible students who are deaf or hard of hearing, including those with deaf-blindness, and who are residents or students of the Members.
Hamshire-Fannett ISD currently has 2 itinerant students (serviced at HFISD campus), HFISD does not currently have full-time students that would be serviced at the Regional Day School Program for the Deaf (RDSPD) located at Beaumont ISD.
Itinerant Student Cost - $5,691 per student
Full-Time Student Cost - $12,142 per student
2025 SETX RDSPD SSA (The following are the only changes from the previous shared service arrangements):
? Clerical Corrections & Removal of 3 Districts
? Cost for consultative services
? Cost of assistive listening devices after being replaced once by the RDSPD
 

Description:  Capturing Kids’ Hearts (CKH) is a research-based professional development program that helps educators create safe, supportive, and connected learning environments. CKH empowers teachers and leaders to build strong relationships with students, manage behavior effectively, and foster emotional safety, all of which are critical to academic success and a positive school climate.
CKH aligns with the following District Improvement Plan Goals:

Goal 1: ACADEMIC ACHIEVEMENT — Improve Student Performance Across All Academic Areas
Goal 2: OPERATIONAL — Provide a Safe and Secure Environment for All Students and Staff
Goal 3: LEADERSHIP — Establish a Positive District Culture

Total Cost $68,350

Description: 

State law allows, through Board resolution, the payment of wages to employees who are told to stay home during school closures in emergency situations.  The district has experienced these instances before with the COVID-19 Pandemic, Hurricanes Harvey, Ike, and Rita, as well as ice storms and wide-scale power outages.
In order to maintain continuity of operations and safeguard employee retention during emergencies, the board may consider a resolution in advance of an emergency.  This would allow a swift response to paying wages during the times of school cancellation.

Description:  School districts rely on financial advising for bond-related financial activities.
The board heard a presentation from Live Oak regarding financial planning at its April board meeting. The board has appointed a subcommittee to look at facility and other capital needs across the district. These needs, once assessed, may need financial backing, and pre-advising regarding those needs is a proactive measure. Therefore, working with advisors who understand the continual need for counseling makes a difference.

Description:  The Board May Convene into Closed (executive) session, in accordance with the Texas Open Meetings Act, TX Govt. Code 551.001, Subchapters D and E or Texas Govt Code section 418.183(f).  Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting.  All final votes, actions, or decisions will be taken in open meeting.
 

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description: 

The District currently has one or more vacant positions.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board Meeting, if feasible.

Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.