February 24, 2025 at 6:00 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.

Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description: 

As a result of the ongoing bond projects, the board will continue to receive monthly updates and information throughout the life of the projects to their completion.
The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, consideration of extending the CMaR’s substantial complete date, the construction progress to date, and approving potential change orders or bids.  

Description:  In keeping with the state’s 60x30 TX goal, the School Finance Commission recommended establishing a preK through 12th grade goal of at least 60 percent proficiency at TEA’s "Meets" standard for 3rd grade reading and math and 60 percent of high school seniors graduating either college or career ready. School boards must review the progress of each plan at least annually at a public meeting by doing the following:
Receive annual/interim updates that contain the board outcome goal and progress measure being monitored along with 5 year deadline targets. 

An interim update on early childhood learning progress measures will be presented as follows:
Goal 1: Progress Measure 1.1 (Reading- Pre-Kindergarten)
Goal 2: Progress Measure 2.1 (Math- Pre-Kindergarten)
Goal 1: Progress Measure 1.2 (Reading-Kindergarten)
Goal 2: Progress Measure 2.2 (Math-Kindergarten)
Goal 1: Progress Measure 1.3 (Reading- 1st and 2nd grades)
Goal 2: Progress Measure 2.3 (Math-1st & 2nd grades)
Goal 1 Progress Measure Reading (3rd Grade)
Goal 2: Progress Measure Math (3rd Grade)

Description: 

House Bill 3 brought about sweeping changes in education in the state of Texas.  Board goals are one aspect of these changes.  Therefore, the Texas Education Agency was tasked with developing rules and guidelines for new board goals.  So, each evaluation year, the board adopts three required goals regarding early childhood literacy and math (EC-LM), and college, career, and military readiness (CCMR).  Also, the board may adopt additional goals.
The administration will present information and preliminary progress towards the board’s math goals. The board may consider revising or adjusting how the goal is evaluated.

Description:  In keeping with the state’s 60x30 TX goal, the School Finance Commission recommended establishing a preK through 12th grade goal of at least 60 percent proficiency at TEA’s "Meets" standard for 3rd grade reading and math and 60 percent of high school seniors graduating either college or career ready. School boards must review the progress of each plan at least annually at a public meeting by doing the following:
• Receive annual/interim updates that contain the board outcome goal and progress measure being monitored along with 5 year deadline targets. 
 

Description: 

The Board of Trustees have been supplied with detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated, or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.

A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
 

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.
Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year.
The Board is aware of the need for the budget amendment for the 2024-2025 fiscal year as presented in the attachment.

Description:  Update 124 includes revisions to legal policies based on legislative and regulatory changes.  Changes to local policies offered for consideration address the following topics:

• Financial ethics
• Investments
• Intellectual property
• Employee standards of conduct
• Special Programs
• Gifted and talented students
• Child abuse and neglect
• Conduct on school premises 

Update 124 will include the following local policies for consideration and adoption:

• CAA — financial ethics
• CDA — investments
• CY — intellectual property
• DH — employee standards of conduct
• EHB — special programs
• EHBB — gifted and talented students
• FFG — child abuse and neglect
• GKA — conduct on school premises

Description: 

Hamshire-Fannett ISD’s food service improvements have helped the district move from a deficit budget to a surplus budget. In addition, the lunch program is a federal meal program in which large fund balances are not within the framework of cafeteria operations. Therefore, districts should have meaningful ways to spend fund balances on items related to cafeteria services.
The cafeteria furniture in the High School cafeteria is over 20 years old and in need of replacement.  The High School was chosen because the furniture is the oldest, and the school has recently been added to and renovated from the 2021 bond project.
 

Description: 

In 2013, the HFISD board adopted a set of operating procedures.  Since 2016, the board has periodically discussed reviewing and revising those SOPs. The board went through the revising process on January 13, 2025.

Description:  The Public Funds Investment Act requires all governmental agencies to review their investment policy and strategy annually.
CDA (Legal/Local) outlines the information for review.
Changes as discussed in Policy Update 124

Description:  Each month the board is provided an update of donations received. However, due to the amounts and varying purposes, the board may want to accept these gifts.
Donation by Little Dribblers to cover installation of manual height adjusters to the
Middles School gym backboards. Additional options for electricity and new backboards possibly total $15,596.00.
Quote provided.

Description:  The Board May Convene into Closed (executive) session, in accordance with the Texas Open Meetings Act, TX Govt. Code 551.001, Subchapters D and E or Texas Govt Code section 418.183(f).  Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting.  All final votes, actions, or decisions will be taken in open meeting.
 

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description: 

The District currently has one or more vacant positions.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board Meeting, if feasible.

Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.