September 30, 2024 at 6:00 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.

Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description:  As part of House Bill 3 requirements, each district’s schools should have adequate connectivity of cellular and first responder’s’ radio services.  In an effort to comply, the district has undergone a connectivity assessment to determine its connectivity needs.

Description:  As a result of the ongoing bond projects, the board will continue to receive monthly updates and information throughout the life of the projects to their completion.
The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, consideration of extending the CMaR’s substantial complete date, the construction progress to date, and approving potential change orders.  

Description:  DP(LOCAL)  PERSONNEL POSITIONS
Revisions regarding school counselors are based on SB 179, which mandates that the board adopt a policy requiring a school counselor to spend at least 80 percent of total work time on duties that are components of a comprehensive school counseling program (CSCP).  If the board determines that, because of staffing needs in the district or at a campus, a school counselor cannot spend 80 percent of work time on CSCP components, the policy must address further details regarding the counselor's duties.
The recommended policy text is structured for the administration, rather than the board, to make the initial administrative determination about a counselor's job duties.  If the board approves that determination, the board shall direct the superintendent to develop a revised job description for that counselor that will address the requirements in law.
Model Job Description is attached.

Description:  Each year the Texas legislature requires the commissioner of education to issue an academic rating to each school district.  
The administration will discuss the latest developments with state accountability, including the pending legal battle between the Texas Education Agency and school districts across the state.  In addition, district administrators will discuss academic initiatives for the district.
 

Description:  For the past three years the district has hosted community safety meetings. The latest meeting was held on September 23,2024.  The key guest was Michele Gay from Safe and Sound Schools.
Administrators will discuss the meeting and the process for the safety curriculum implementation.
 

Description:  All school districts in the state of Texas are required to develop multi-hazard emergency operational plans, or EOPs.  In addition, the EOPs go through a 12-month review each year.
dministrators will discuss the elements of the 12-month review.  Any detail discussions will take place in closed session due to the security reasons surrounding EOPs.

Description:  On August 26, 2024, the board passed its 2024-2025 budget that included a variety of compensation elements for district staff. In addition, the superintendent attended campus meetings and presented the compensation elements to district staff.
The superintendent will present and discuss with the board the highlights of those meetings.

 

Description: 

The Board of Trustees have been supplied with detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated, or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.

A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
 

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year.
The Board is aware of the need for the budget amendment for the 2024-2025 fiscal year as presented in the attachment.

Description:  TEC Sec. 11.252 and 11.253 state that each school district and campus shall maintain current policies and procedures to ensure that effective planning and site-based decision-making occurs at the district and campus level to direct and support the improvement of student performance for all students. The district and each campus will present their plans based on strengths and weaknesses of the recently released accountability reports.

Description:  All investments made by the District shall comply with the Public Funds Investment Act (Texas Government Code Chapter 2256, Subchapter A) and all federal, state, and local statutes, rules or regulations.
Not less than quarterly, the investment office shall prepare and submit to the Board a written report of investment activities for all funds covered by the Public Funds Investment Act. This report shall be presented to the Board within a reasonable time after the end of the period.

Description:  The Board May Convene into Closed (executive) session, in accordance with the Texas Open Meetings Act, TX Govt. Code 551.001, Subchapters D and E or Texas Govt Code section 418.183(f).  Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting.  All final votes, actions, or decisions will be taken in open meeting.
 

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description: 

The District currently has one or more vacant positions.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board Meeting, if feasible.

Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.