July 22, 2024 at 6:00 PM - Regular Meeting
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1. Call to Order and Roll Call
Description:
It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.
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2. Invocation
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3. Pledges of Allegiance
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4. Open Forum (Public Comment Section)
Description:
At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting. Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting. Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.
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5. Superintendent's Announcements
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6. Board Announcements
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7. Discussion of Matters Related to Bond Project(s)
Description:
As a result of the ongoing bond projects, the board will continue to receive monthly updates and information throughout the life of the projects to their completion.
The administration, architects, and/or the CMaR will discuss general items and answer questions for the board. In addition, specific items will be discussed relating, but not limited to, consideration of extending the CMaR’s substantial complete date, the construction progress to date, and approving potential change orders. |
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8. Consider and Possibly Take Action Regarding Policy, directives, or other Actions Related to Fan Behavior at Extra-curricular Events
Description:
In response to the increasing incidents of inappropriate fan behavior in youth and school sports, many organizations are implementing proactive policies, guidelines, and/or procedures to help prevent negative or inappropriate fan behavior.
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9. Discussion and Possible Action Related to Facility Naming
Description:
The board has authority over the naming of facilities as outlined in Board Policy CW LOCAL
The board will discuss and possibly make decisions regarding facility naming or policy changes.
Attachments:
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10. TASB Board of Directors Nominations
Description:
Attached is the TASB Overview-2024 Nomination Information, which lists candidates for positions on the TASB Board. These individuals have been nominated by their local boards for TASB Board positions which are vacant or have expiring terms.
Between Wednesday, July 3, and Thursday, August 29, 2024, your school board is invited to endorse a candidate for each position in your region. Region 5 - Nicholas Phillips Nederland ISD - term 2024-2027
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11. Discussion and Possible Approval of Local Policy Update 123
Description:
Update 123 includes revisions to legal policies based on legislative and regulatory changes. Changes to local policies offered for consideration address the following topics:
• Board member training and orientation • Conflict of interest disclosures • Economic development • Emergency plans • Security personnel • Technology equipment • Other types of employment contracts • Homebound instruction • Instructional resources and library materials
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12. Set Public Meeting Date for the 24-25 Proposed Budget and Tax Rate
Description:
Truth-in-Taxation guidelines require the governing body of a school district to set a public meeting date to discuss the budget and proposed tax rates.
A "Notice of the Public Meeting to Discuss Budget and Proposed Tax Rate" will be published 10-30 days prior to this Public Meeting. The School Board shall determine an appropriate date and time for this public meeting. It is recommended that the proposed date for the hearing be set for Monday, August 26, 2024 prior to the regular board meeting at 5:45 pm. |
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13. Business Items (Consent Agenda)
Description:
The Board of Trustees have been supplied with detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated, or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately. If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately. All items are as recommended by the Superintendent. |
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13.A. Approval of June 24, 2024 Board Minutes
Description:
In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.
A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
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13.B. Approval of Expenditures/Financials
Description:
It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.
Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.
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13.C. Budget Amendments
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13.D. Discussion and Possible Action Regarding Sealed Proposals for Kitchen Equipment for Multiple Campuses
Description:
Texas Department of Agriculture requires a spending plan when the district’s child nutrition fund balance exceeds three months operating expenditures. The plan was sent to TDA and approved.
A request for Sealed Proposals was placed in the Beaumont Enterprise, emails were sent to a list of various vendors and it was posted on the school website. The district received three sealed proposals. The amounts are as attached. We recommend the approval of the Kommercial Kitchens sealed proposal.
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13.E. Consideration and Possible Approval of T-TESS Appraisal List
Description:
Each year district administrators must recertify to serve as teacher appraisers under the Texas Teacher Evaluation and Support System (T-TESS). Administrators, once certification/recertification is completed, may serve as teacher appraisers.
The Board must approve the district’s appraiser list in order for those individuals to serve as appraisers.
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13.F. Consideration and Possible Approval of T-TESS and T-PESS Appraisal Calendars
Description:
Each year district administrators must establish evaluation calendars. Once established, those calendars serve as guides for the timeframe in which evaluations will occur.
The Board must approve the district’s appraiser calendars to establish the timeframe for district appraisals.
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13.G. Review and Possible Approval of HFISD 2024-2025 Student Code of Conduct
Description:
Student Code of Conduct books are to be developed and distributed annually at the beginning of the school year.
Each campus has revised the 2024-2025 handbook and student code of conduct to reflect TASB model. Each Board member has been provided with a brief description of changes, if any were made. The Superintendent recommends adoption of the Student Code of Conduct. Changes to the student code of conduct were given to the Board. |
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13.H. Acceptance of Quarterly Investment Report
Description:
All investments made by the District shall comply with the Public Funds Investment Act (Texas Government Code Chapter 2256, Subchapter A) and all federal, state, and local statues, rules or regulations.
Not less than quarterly, the investment office shall prepare and submit to the Board a written report of investment activities for all funds covered by the Public Funds Investment Act. This report shall be presented to the Board within a reasonable time after the end of the period.
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14. Monthly Departmental Updates: Business, Finance & Food Service, Curriculum & Instruction, Maintenance & Operation and Technology Departments
Athletics: Finance: M&O: CIA : Special Services |
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15. Closed/Executive Session
Description:
The Board May Convene into Closed (executive) session, in accordance with the Texas Open Meetings Act, TX Govt. Code 551.001, Subchapters D and E or Texas Govt Code section 418.183(f). Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.
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15.A. To deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee (Tex Govt Code 551.074(a)(1), et seq.)
Description:
The district currently has one or more vacant positons. Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.
Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session. |
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15.B. To deliberate security assessments or deployments related to information resources technology; network security information; or the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. Tex. Gov’t Code §551.089
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16. Consider and Take Possible Action to Reauthorize the School Guardian and/or Marshal Program(s)
Description:
The board has, over the years, considered safety measures on campuses. In addition, state law requires one armed personnel at each district campus. The board and administration have implemented several measures surrounding school safety that include social emotional initiatives, mental health measures, hardening schools, training, school resource officers, and approval of Guardian and/or Marshal programs.
The board will discuss and possibly reauthorize the implementation of security personnel, procedures, and/or devices. |
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17. Action(s) Relative to items considered in Closed Session.
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18. Personnel Employment
Description:
The District currently has one or more vacant positions. Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board Meeting, if feasible. |
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19. Personnel Resignations
Description:
It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information. |
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20. Adjournment
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