June 24, 2024 at 6:00 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.

Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description:  Please let board secretary know if planning on attending.  Earn up to 5.5 continuing education hours

Description:  The school board trustee election will be held on the second Tuesday in November, which falls on November 5, 2024.  It is timely for the Board to approve and post an election order pertinent to the November election in order to be in compliance with the Election Code. 
July 20, 2024, first day to apply for a place on the ballot
August 19, 2024, the last day to apply for a place on the ballot

Description:  As a result of the ongoing bond projects, the board will continue to receive monthly updates and information throughout the life of the projects to their completion.
The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, consideration of extending the CMaR’s substantial complete date, the construction progress to date, and approving potential change orders.  
 

Description:  In keeping with the state’s 60x30 TX goal, the School Finance Commission recommended establishing a preK through 12th grade goal of at least 60 percent proficiency at TEA’s "Meets" standard for 3rd grade reading and math and 60 percent of high school seniors graduating either college or career ready. School boards must review progress of each plan at least annually at a public meeting by doing the following:

•  Receive annual/interim updates that contain the board outcome goal  and progress measure being monitored along with 5 year deadline targets. 
An interim update on early childhood learning progress measures will be presented
Goal 1: Progress Measure 1.1 (Reading- Pre-Kindergarten)
Goal 2: Progress Measure 2.1 (Math- Pre-Kindergarten)
Goal 1: Progress Measure 1.2 (Reading-Kindergarten)
Goal 2: Progress Measure 2.2 (Math-Kindergarten)
Goal 1: Progress Measure 1.3 (Reading- 1st and 2nd grades)
Goal 2: Progress Measure 2.3 (Math-1st & 2nd grades)
Goal 1 Progress Measure Reading (3rd Grade)
Goal 2: Progress Measure Math (3rd Grade)

 

Description:  In keeping with the state’s 60x30 TX goal, the School Finance Commission recommended establishing a preK through 12th grade goal of at least 60 percent proficiency at TEA’s "Meets" standard for 3rd grade reading and math and 60 percent of high school seniors graduating either college or career ready. School boards must review the progress of each plan at least annually at a public meeting by doing the following:
• Receive annual/interim updates that contain the board outcome goal and progress measure being monitored along with 5 year deadline targets. 
 

Description:  STAAR tests were given to all students in the state of Texas during the spring of 2024.  
Hamshire-Fannett STAAR scores for grades 3-8 and high school EOC’s with comparisons to the region and state will be presented to the board.

Description:  At its April 25, 2022, board meeting, the HFISD board of trustees voted to terminate its food service contract with Aramark.  Over the past years, the administration has periodically presented food service updates to the board.  
 

Description:  Staff raises and foundation school program/per capital changes
1. Estimated Staff Raises at 2.3%, 3% and 4%
2. Anticipated additional revenue from the Foundation School Program/Per Capital
3. What does this mean for a VATRE?

Discussion and possible approval of item(s) discussed

Description: 

The Board of Trustees have been supplied with detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated, or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.

A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
 

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  Update 123 includes revisions to legal policies based on legislative and regulatory changes. Changes to local policies offered for consideration address the following topics:
• Board member training and orientation
• Conflict of interest disclosures
• Economic development
• Emergency plans
• Security personnel
• Technology equipment
• Other types of employment contracts
• Homebound instruction
• Instructional resources and library materials

Description:  Amplify Early Literacy program help educators meet the needs of every reader with personalized literacy instruction based in the Science of Reading.  Units cover the ELAR TEKS with an emphasis on building vocabulary and background knowledge.  Amplify is a high quality instruction material designed especially for Texas and recommended by TEA.
Amplify reading program has a purchase price of $100,459.50 for a total of 3 years.

Description:  The athletics locker room boiler is outdated and as a result, cannot be repaired due to the availability of parts.
The boiler in the athletic area will be updated.  We have contacted Gallo to come out and give us a quote for the unit replacement, which will cost 32,965.00.  The lead time for getting the unit in is 30 to 60 days.

Description:  The school district has expanded the high school footprint by adding E, E, D and A. As a result, the new footprint now boasts an additional 83,094 square feet of space
The district has contacted Ferguson Facility Supplies to request a quote for three floor machines. These machines will help manage the high school's ample square footage and, ultimately, help to elevate the high school's cleanliness to a higher standard.
The cost of the machines is $33,033.78.

Description:  It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year
The Boad is aware of the need for the budget amendment for the 2023-2024 fiscal year as presented in the attachement

Description:  Hamshire-Fannett ISD secured property insurance for the 12-13, 13-14, 14-15, 15-16, 16-17, 17-18, 18-19, 19-20, 20-21, 21-22, 22-23 and 23-24 school years with Landmark American Insurance Co. With the last couple of years being split with two or more additional underwriters.

PCAT was presented with the district's information and loss history and the representative informed me that PCAT would not be offering the district coverage.
Frost Insurance solicited 48 insurance firms on the district’s behalf.
Cyndi White (Frost Insurance Agency) has obtained our renewal premium with Lexington Insurance Company (Lead), StarStone Specialty Insurance Company, Landmark American Insurance Company, Arch Specialty Insurance Company, Endurance American Specialty Insurance Company, United Specialty Insurance Company, Lloyd’s
HCC, and Kinsale Insurance Company

The overall cost is a reduction of 4.39% and an additional $10 million in coverage.
Cost $1,590,493.21 with new addition $2,105,896.45

Description:  Preliminary Staff Salary Schedules for 2024-2025 include:
1 Teacher, Full-Time Librarian and Nurse Hiring Schedule
2 Teacher, Full-Time Librarian and Nurse Salary Range
3 Longevity Schedule for Teachers, Librarians, Counselors and Nurses
4 Administrative/Professional Salary Schedule (first implemented in 2012 per TASB personnel study)
5 Starting Pay Schedule for non-exempt employees
6 Athletic Stipends
6 Athletics Pay Schedule
7 Extra Duty Stipends

Administrative/Professional - Separated Diagnostician from Lead Diagnostician, adjusted Pay Grade 6 Midpoint and Maximum, adding the Safety & Security Coordinator
Starting Pay - Cafeteria starting pay increase
Coaching Stipends - added another Summer Facility Coordinator
Athletic Pay - Added optional pay for Announcer/Books for Baseball/Softball

Description:  Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods are services are competitively purchased, require Board approval before a transaction may take place.
The Board has been provided three estimates:
1 SBS - Equipment and installation $30,284.00
2 Office Technology Centers - Equipment and installation $42,153.00
3 Wave Solutions - Equipment and installation $31,698
There will also be an estimated cost of $2,000 for electrical work and paint.

It is the recommendation of the Network Manager that we accept the quote from SBS.
Total cost of approximately $32,284. ( Will be split 50/50 between PE activity and Early Education Allottment)

Description:  On February 27-28, 2024, TEA agents conducted a four-year district vulnerability audit of the school district.  The district's safety and security committee reviewed and accepted the audit on Monday, June 17, 2024.  The details of the audit will be discussed in closed session.

Description:  The Board May Convene into Closed (executive) session, in accordance with the Texas Open Meetings Act, TX Govt. Code 551.001, Subchapters D and E or Texas Govt Code section 418.183(f).  Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting.  All final votes, actions, or decisions will be taken in open meeting.
 

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description: 

The District currently has one or more vacant positions.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board Meeting, if feasible.

Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.