December 18, 2023 at 6:00 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.

Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description:  As a result of the ongoing bond projects, the board will continue to receive monthly updates and information throughout the life of the projects to their completion.
The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, consideration of extending the CMaR’s substantial complete date, the construction progress to date, and approving potential change orders.  
 

Description:  House Bill 3 brought about sweeping changes in education in the state of Texas.  Board goals are one aspect of these changes.  Therefore, the Texas Education Agency was tasked with developing rules and guidelines for new board goals.  So, each evaluation year, the board adopts three required goals regarding early childhood literacy and math (EC-LM), and college, career, and military readiness (CCMR).

The administration will begin the discussion of proposed goals for the next evaluation year.
 

Description:  The School Safety and Security Committee is a working group of diverse individuals that serves the members of its school district or open-enrollment charter school by helping create and maintain a safe and secure school climate and culture for staff and students. In addition, the committee’s responsibilities are the following: 

1. To participate in the development and implementation of the district’s emergency plans by ensuring they are consistent with the district’s EOP and reflect the specific campus, facility, or support service needs; 


2. To provide to the board of trustees and district administration recommendations to update the district’s EOP according to the best practices identified by the Texas Education Agency, the Texas School Safety Center (TxSSC), or an individual in the TxSSC’s Registry;

3. To supply any campus, facility, or support services information required for the completion of the district safety and security audit, safety and security audit report, or any other report required to be submitted to the TxSSC;

4. To review each report the district submits to the TxSSC to ensure it contains accurate and complete information regarding each campus, facility, or support service, and follows the criteria established by the TxSSC;

5. To consult with local law enforcement agencies on how to increase their presence near district campuses;

6. To select where bleeding control stations are to be placed in schools, ensuring they are in easily accessible areas;

7. To meet together, following Government Code, Chapter 551, at least once each academic semester and during the summer. Notice of a committee meeting must be posted in the same manner as notice of a meeting of the district’s board of trustees. Meeting dates are to be included in the district’s EOP; and

8. To take training in Psychological First Aid

Description: 

The Board of Trustees have been supplied with detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.

A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
 

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year.
The Board has been provided with the necessary documents for the budget amendment for the 2023-2024 fiscal year.

Description:  Update 122 encompasses changes in law from the 88th Regular Legislative Session that have an immediate effect on the governance and management of the district. See the Explanatory Notes for a full listing of the legal policies affected.  Changes to local policies offered for consideration address the following topics:

•  Cybersecurity
• employment of bus drivers
• dyslexia and related disorders
• Accelerated instruction
• Career investigation days
• opioid antagonists
• Threat assessments
• student records
• Safety and security

Description:  Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods or services are competitively purchased, and requires Board approval before a transaction may take place.
Yearly Chromebook update plan.
The Board has been provided three estimates:
1 CDW-G - 800 Chromebooks - $231,600 includes 4 year license, 4 year accident damage protection, Google Chrome education upgrade.

2 Lakeshore IT Solutions - 800 Chromebooks - $346,336 includes 4 year ProSupport Plus, and Google Chrome license

3 Trafera = 800 Chromebooks - $229,600 includes Google Chrome perpetual license, TRIALS Digital Lesson Library for 1 year, and 4 year Trafera CBN Warranty

It is the recommendation of the Network Manager that we accept the quote from Trafera.
 

Description:  Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods are services are competitively purchased, and requires Board approval before a transaction may take place.

The Board has been provided two estimates:
1 CDW-G - renewal of the Meraki Network License for five years - $148,205.00 (only pay 1/5 a year -$29,641)
2 Cisco - renewal of the Meraki Network License for five years - $143,298.41 (paid now and deferred to the appropriate year)
It is the recommendation of the Network Manager that we accept the quote from CDW-G as it will change our license structure, giving us more value and flexibility when adding/changing equipment.

Description:  The Board May Convene into Closed (executive) session,  in accordance with Texas Open Meetings Act, TX Govt. Code 551.001 to discuss the following Items:

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

 

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description: 

The District currently has one or more vacant positions.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board Meeting, if feasible.

Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.