September 25, 2023 at 6:00 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.

Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description:  As a result of the ongoing bond projects, the board will continue to receive monthly updates and information throughout the life of the projects to their completion.
The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, consideration of extending the CMaR’s substantial complete date, the construction progress to date, and approving potential change orders.
 

Description:  At its April 25, 2022 board meeting, the HFISD board of trustees voted to terminate its food service contract with Aramark.  Over the past years of the service agreement, the district has operated food service at a significant loss with Aramark.  Therefore, the board authorized the superintendent to bring food service back into district operations. The district entered into an inter-local agreement with Hardin-Jefferson ISD to share certain operational components—mainly directorial services—to manage both districts.
Food service performance is part of the most recent goal setting for the board of trustees.
The administration will present the food service projected revenue for 2022-2023 year-end.
 

Description:  In keeping with the state’s 60x30 TX goal, the School Finance Commission recommended establishing a preK through 12th grade goal of at least 60 percent proficiency at TEA’s "Meets" standard for 3rd grade reading and math and 60 percent of high school seniors graduating either college or career ready. School boards must review the progress of each plan at least annually at a public meeting by doing the following:
•    Receive annual/interim updates that contain the board outcome goal and progress measure being monitored along with 5 year deadline targets. 
 

Description:  The 88th Texas Legislative Session brought about several known and unknown educational impacts for the district.  Administrators will discuss/present some key impacts that the board may want to consider for future actions.
Legislative impacts include, but are not limited to, the following: 1.) Teacher Incentive Allotment, 2.)  Special Legislative Session, 3.) Opioid Antagonists; 4). Etc.
 

Description: 

The Board of Trustees have been supplied with detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description: 

In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.
A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year.
The Board has been provided with the necessary documents for the budget amendment for the 2023-2024 fiscal year.

1. Middle School Roof Repairs were not completed in 2022-2023, therefore the cost must be amended into the 2023-2024 budget.
2. Cost of 5 Golf Carts

Description:  TEC Sec. 11.252 and 11.253 state that each school district and campus shall maintain current policies and procedures to ensure that effective planning and site-based decision-making occurs at the district and campus level to direct and support the improvement of student performance for all students. 
The Board has been provided a copy of the district and campus plans  in the boardbook. 

Description:  As a result of the new High School Additions Project, the footprint of the Hamshire campus has changed/expanded. The need for quicker, safer and more efficient motorized travel for Administration, Athletics, and Maintenance is now a need/concern.
The district would like to utilize golf carts as a remedy to assist all areas.
The recommendation is to purchase (5) new golf carts from Liberty Golf Carts for the sum of $44,250.00. This quote is $2500.00 more than the lowest quote, but the Liberty Golf Cars quote is for new golf carts.

Description:  Each month the board is provided an update of donations received. However, due to the amounts and varying purposes, the board may want to accept these gifts.
Donations of various supplies for Robotics and Engineering valued at $700.00 from Brenda Nichols.

Description:  The Board May Convene into Closed (executive) session,  in accordance with Texas Open Meetings Act, TX Govt. Code 551.001 to discuss the following Items:
Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.
 

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description: 

The District currently has one or more vacant positions.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board Meeting, if feasible.

Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.