June 26, 2023 at 6:00 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.

Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description:  As a result of the ongoing bond projects, the board will continue to receive monthly updates and information throughout the life of the projects to their completion.
The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, consideration of extending the CMaR’s substantial complete date, the construction progress to date, and approving potential change orders.  
In addition, the board may discuss plans for the agriculture space in the long-range plan, potential design changes in Area J, choir and health science rooms.

 

Description:  At its April 25, 2022 board meeting, the HFISD board of trustees voted to terminate its food service contract with Aramark.  Over the past years of the service agreement, the district has operated food service at a significant loss with Aramark.  Therefore, the board authorized the superintendent to bring food service back into district operations. The district entered into an inter-local agreement with Hardin-Jefferson ISD to share certain operational components—mainly directorial services—to manage both districts.

Description:  The US Congress passed laws pertaining to emergency funds and the use of those funds, stemming from the COVID-19 pandemic. The Elementary and Secondary Schools Emergency Relief funds, or ESSER, were given to states in 3 parts. School districts are mandated to analyze and update ESSER use of funds every 6 months. ESSER 3 fund allocations will be discussed and updated
A needs assessment was conducted in the following manner:1. Surveys to parents, students, and teachers to help the district identify areas of need for funding allocations. 2. The public was given opportunity for input at previous board meetings. 3. District and campus administrators
also met to look at data and to help execute a plan for the funds. After analyzing data from the past two years, the four main areas of need being addressed were identified as learning loss, instructional continuity, social emotional learning (SEL), and community engagement. The
The public is given an opportunity to input on this agenda item. ESSER 3 funds will be discussed and updated for this agenda item.
 

Description:  In keeping with the state’s 60x30 TX goal, the School Finance Commission recommended establishing a preK through 12th grade goal of at least 60 percent proficiency at TEA’s "Meets" standard for 3rd grade reading and math and 60 percent of high school seniors graduating either college or career ready. School boards must review the progress of each plan at least annually at a public meeting by doing the following:
•    Receive annual/interim updates that contain the board outcome goal and progress measure being monitored along with 5 year deadline targets. 
An interim update on early childhood learning progress measures will be presented
Goal 1: Progress Measure 1.1 (Reading- Pre-Kindergarten)
Goal 2: Progress Measure 2.1 (Math- Pre-Kindergarten)
Goal 1: Progress Measure 1.2 (Reading-Kindergarten)
Goal 2: Progress Measure 2.2 (Math-Kindergarten)
Goal 1: Progress Measure 1.3 (Reading- 1st and 2nd grades)
Goal 2: Progress Measure 2.3 (Math-1st & 2nd grades)
Goal 1 Progress Measure Reading (3rd Grade)
Goal 2: Progress Measure Math (3rd Grade)

 

Description:  Discussion of 2023-2024 budget items: Preliminary Property Values, Tax Compression,and TRS Active Care Insurance Rates. Set a Budget Workshop date if needed.
Preliminary Property Values
Tax Compression
TRS Active Care
Budget Workshop

Description: 

The Board of Trustees have been supplied with detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description: 

In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.
A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year.
The Board has been provided with the necessary documents for the budget amendment for the 2022-2023 fiscal year.
Budget Amendment #10 A - Increase for insurance renewal.
Budget Amendment #10 B - Increase for insurance renewal plus AC replacement.

Description:  Update 121 includes revisions to legal policies based on legislative and regulatory changes.  Changes to local policies offered for consideration address the following topics:

• Fixed assets
• Integrated pest control
• Competitive sealed proposals
• Complensation plans
• Admissions
• Bullying

For select districts, Update 121 may also include recommended changes to one or more local policies addressing the following topics:

• Texas Economic Development Act
• School safety personnel
• Child nutrition

LOCAL UPDATE 121
CFB(LOCAL): ACCOUNTING - INVENTORIES
CKE(LOCAL): SAFETY PROGRAM/RISK MANAGEMENT - SECURITY PERSONNEL
CKEB(LOCAL): SECURITY PERSONNEL - SCHOOL MARSHALS
CLB(LOCAL): BUILDINGS, GROUNDS, AND EQUIPMENT MANAGEMENT - MAINTENANCE
CRF(LOCAL): INSURANCE AND ANNUITIES MANAGEMENT - UNEMPLOYMENT INSURANCE
CVA(LOCAL): FACILITIES CONSTRUCTION - COMPETITIVE BIDDING
CVB(LOCAL): FACILITIES CONSTRUCTION - COMPETITIVE SEALED PROPOSALS
DEA(LOCAL): COMPENSATION AND BENEFITS - COMPENSATION PLAN
FD(LOCAL): ADMISSIONS
FFI(LOCAL): STUDENT WELFARE - FREEDOM FROM BULLYING
 

Description:  This waiver allows the district to modify the schedule of classes for students who are not being tested to report to and attend school after the state assessment testing period has ended, therefore reducing interruptions during the testing period. Students who are not being tested must still meet the maximum 2 through 4 hour requirement for funding.
Hamshire-Fannett ISD would like the board to consider granting this waiver so we can reduce interruptions during state assessments and have more classroom access for smaller group testing if needed.

Description:  As part of the district’s ESSER Plan, district personnel are responsible for researching and seeking ways to address the social and emotional learning aspects of educating students. After looking at ways to best accomplish this, district personnel were drawn to a successful resource that has proven to be effective in our district in the past.  That resource is Capturing Kid’s Hearts, or CKH.
The board is presented with the costs of the most robust training to consider.  After further meetings and discussions, district personnel may not secure the total package, which would reduce the presented costs.
 

Description:  Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods are services are competitively purchased, require Board approval before a transaction may take place.
The CTE building has been experiencing AC issues for the past several months.
The Board has been provided three estimates:
1 Replacement of the CTE Lobby AC - $19,864.00
2 Replacement of the CTE Room 211 AC - $19,864.00
3 Replacement of the CTE Kitchen AC - $29,412.00
Total of all three replacements equal $69,140.00

Description:  Each month the board is provided an update of donations received. However, due to the amounts and varying purposes, the board may want to accept these gifts.
1. Golf Cart - Athletics - for transporting employees and equipment
2. Miscellaneous Items for the Theater Department

Description:  Hamshire-Fannett ISD secured property insurance for the 12-13, 13-14, 14-15, 15-16, 16-17, 17-18, 18-19, 19-20, 20-21, 21-22 and 22-23 school years with Landmark American Insurance Co. With the last couple of years being split with two additional underwriters.

Frost Insurance solicited numerous insurance firms on the district’s behalf.Cyndi White (Frost Insurance Agency) has obtained our renewal premium with Landmark American Insurance Co., Velocity Risk Underwriters (Independent and General Lexington.
Insurance companies have determined that the average cost to build/rebuild in Texas is $285 a square foot. Insurance companies are requiring square footage to be increased to above $200 per square foot. The majority of the district's old buildings were valued at way below the state average. The estimate provided and the actual policy renewal will be presented at the board meeting.
(We will also receive an increase as the new completed additions are added to the policy)

Description:  The Board May Convene into Closed (executive) session,  in accordance with Texas Open Meetings Act, TX Govt. Code 551.001 to discuss the following Items:
Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

 

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description: 

The District currently has one or more vacant positions.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board Meeting, if feasible.

Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.