May 22, 2023 at 6:00 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.

Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description:  June 5 - July 21, 2023 4-day week schedule

Description:  As a result of the ongoing bond projects, the board will continue to receive monthly updates and information throughout the life of the projects to their completion.
The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, consideration of extending the CMaR’s substantial complete date, the construction progress to date, and approving potential change orders.  

The administration also asks for consideration to seek information regarding pricing for front windows, gutters, and possibly painting for the project.  In addition, the board may discuss plans for the agricultural space in the long-range plan.
 

Description:  CTE classes have student organizations tied to them that help to enhance academic performance by providing real-world situations, developing problem solving skills, participating in team work opportunities and promoting positive work habits that are transferable.  
Board Goal: Hamshire-Fannett ISD will add two CTE student organizations by December 2023. Information about the progress of gaining additional CTE student organizations will be presented. 

Description:  In keeping with the state’s 60x30 TX goal, the School Finance Commission recommended establishing a preK through 12th grade goal of at least 60 percent proficiency at TEA’s "Meets" standard for 3rd grade reading and math and 60 percent of high school seniors graduating either college or career ready. School boards must review the progress of each plan at least annually at a public meeting by doing the following:

•    Receive annual/interim updates that contain the board outcome goal and progress measure being monitored along with 5 year deadline targets. 
An interim update on progress towards the College and Career Readiness Goal 3 progress measure 3.1 and 3.2 will be updated to the board. 
 

Description:  On February 23, 2005, Governor Rick Perry issued Executive Order No. RP-40 designates the National Incident Command Systems (NIMS) as the incident management system for the state of Texas.  NIMS was also adopted at the federal level by the Department of Homeland Security as its method of managing emergencies.  So, the federal and state actions are intended to align emergency responses at all levels: federal, state, local, and tribal for efficiency, effectiveness, and standardization. 
In order to meet the NIMS requirement element in the district’s emergency operations plan (EOP), the board must adopt the NIMS.

 NIMS is currently listed in the district’s EOP as the management system. However, the board must officially adopt NIMS to meet plan review requirements. 
 

Description: 

The top priority of Hamshire-Fannett and the State of Texas is keeping students and staff safe every day. The Texas School Safety Center recently conducted an Intruder Detection Audit at one or more of our campuses. The audits test whether a campus is accessible to an unauthorized individual. This audit, conducted as part of Governor Abbott’s school safety directives for all school systems following the tragedy in Uvalde, seeks to help districts identify how campuses can improve safety for students, such as ensuring exterior doors are locked. The audit provides us with an opportunity to create a safer learning environment for our students and staff.
Hamshire-Fannett ISD received its 4th IDA on May 5, 2023.  The administration will discuss the process and outcome of the IDAs.  The district will ultimately have to submit the following to the Texas School Safety Center: 1.) notice of the Safety and Security Committee’s minutes reflecting findings, discussion, and date of training, 2.) information that the board of trustees gave public notice about the IDAs, the corrective actions being put into place, and the timeline for the corrections.
We are working closely with our district's School Safety & Security Committee to ensure that we are training all our staff and securing our doors for the protection of everyone at our campuses. The support from the state in conducting the Intruder Detection Audits is just one of the many actions we are taking to ensure our schools are safe. We know that this work does not end, and we appreciate the Board’s support.

We acknowledge that parents and community members are likely very interested in the details of the audit results; however, it is in the best interest of the students that we do not share this information to the broader public as it could lead to compromising important campus security information. Specific details of the Intruder Detection Audit will be discussed in the executive session and with the Safety and Security Committee. Hamshire-Fannett ISD is committed to providing a safe and secure learning environment for our students and staff.
 

Description:  Provide update and discuss the budget for the 2023-2024 School year.

Description:  Hamshire-Fannett Child Nutrition was awarded a 2022 National School Lunch Program (NSLPI Equipment Assistance Grant for $100,000
A request for Sealed Proposals was placed in the Beaumont Enterprise, emails were sent to a list of various vendors and it was posted on the school website. The district received two sealed proposals. The amounts are as attached.
We recommend the approval of the Kommercial Kitchens sealed proposal.

Description: 

The Board of Trustees have been supplied with detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.

A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
 

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  The Board has been provided with the necessary documents for the budget amendment for the 2022-2023 fiscal year.
Copy of quote for Athletic Equipment.
Bus Transportation Increase due to Athletics/Extra-Curricular advancing beyond district and requiring additional transportation costs.

Description:  Preliminary Staff Salary Schedules for 2023-2024 include:
1 Teacher, Full-Time Librarian and Nurse Hiring Schedule
2 Teacher, Full-Time Librarian and Nurse Salary Range
3 Longevity Schedule for Teachers, Librarians, Counselors and Nurses
4 Administrator’s Salary Schedule (first implemented in 2012 per TASB personnel study)
5 Starting Pay Schedule for non-exempt employees
6 Athletic Stipends
6 Athletics Pay Schedule
7 Extra Duty Stipends

Addition of Robotics Sponsor Stipend for the Intermediate campus.

Description: 

•    Finance:
•    CIA
•    Special Services:

                      Special Education Corrective Action Plan
                      Next Cyclical Monitoring Review 2027-2028

•   Athletics:
•   M&O:

Description:  The Board May Convene into Closed (executive) session,  in accordance with Texas Open Meetings Act, TX Govt. Code 551.001 to discuss the following Items:

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

 

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description: 

The District currently has one or more vacant positions.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board Meeting, if feasible.

Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.