November 28, 2022 at 6:00 PM - Regular Meeting
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1. Call to Order and Roll Call
Description:
It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.
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2. Invocation
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3. Pledges of Allegiance
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4. Open Forum (Public Comment Section)
Description:
At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting. Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting. Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.
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5. Superintendent's Announcements
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6. Swearing in of Newly Elected Board Member(s).
Description:
The Board of Trustee election scheduled to be held on November 8, 2022 was canceled. The following members have been certified as unopposed and are hereby elected as follows
Position #5 --- Bobby Mott Position #6 --- William Reneau Position #7 --- Chad Blanchard Oath of office will be administered at this time. |
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7. Possible Reorganization of the Board
Description:
Law requires the Board to reorganize by electing officers. The vice President or secretary will now serve as the temporary chair to conduct the election of the President, and will then relinquish the chair to the president, who will conduct elections for the remaining offices of Vice President and Secretary.
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8. Discussion and Possible Approval of Matters Related to the Bond Projects
Description:
As a result of the ongoing bond projects, the board will continue to receive monthly updates and information throughout the life of the projects to their completion.
The administration, architects, and/or the CMaR will discuss general items and answer questions for the board. In addition, specific items will be discussed relating, but not limited to, the construction progress to date, and approving potential change orders. |
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9. HB 3 Board Outcome Goal Early Childhood Learning Update
Description:
In keeping with the state’s 60x30 TX goal, the School Finance Commission recommended establishing a preK through 12th grade goal of at least 60 percent proficiency at TEA’s "Meets" standard for 3rd grade reading and math and 60 percent of high school seniors graduating either college or career ready. School boards must review progress of each plan at least annually at a public meeting by doing the following:
Beginning of Year Assessment Goal 1: Progress Measure 1.1 (Reading- Pre-Kindergarten) Goal 2: Progress Measure 2.1 (Math- Pre-Kindergarten) Goal 1: Progress Measure 1.2 (Reading-Kindergarten) Goal 2: Progress Measure 2.2 (Math-Kindergarten) Goal 1: Progress Measure 1.3 (Reading- 1st and 2nd grades) Goal 2: Progress Measure 2.3 (Math-1st & 2nd grades) Goal 1 Progress Measure Reading (3rd Grade) Goal 2: Progress Measure Math (3rd Grade) |
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10. Discussion of District Goal Related to Communication Projects
Description:
The board adopted a goal to have four large scale communication projects.
The administration will present the goal progress measures (GPM) that have been completed thus far. |
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11. Discussion Regarding the District's Cell Phone Use Guideline(s)
Description:
The board has asked the district to gather information about the district's cell phone use guidelines.
High school teachers were surveyed about cell phone use in the school and in their classroom. The results of the survey will be discussed. |
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12. Discussion Regarding HFISD Substitute Pay
Description:
The district has not increased its substitute pay in over 10 years. In addition, the number of unfilled substitute vacancies are not at the level school officials would prefer.
The administration will present the findings of data related to substitute pay as well as days missed by classroom teachers.
Attachments:
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13. Discussion of the Texas Education Agency's Intruder Detection Audit (IDA)
Description:
Student enrollment and average daily attendance (ADA) are related funding factors in public education. District administrators will discuss the district’s current enrollment and ADA.
The board, given the current and future enrollment/ADA information, may want to make financial adjustments to budgetary items such as compensation. |
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14. Discussion and Presentation of Enrollment and Average Daily Attendance (ADA) Data
Description:
Student enrollment and average daily attendance (ADA) are related funding factors in public education. District administrators will discuss the district’s current enrollment and ADA.
The board, given the current and future enrollment/ADA information, may want to make financial adjustments to budgetary items such as compensation.
Attachments:
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15. Business Items (Consent Agenda)
Description:
The Board of Trustees have been supplied detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately. If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately. All items are as recommended by the Superintendent.
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15.A. Approval of October 24, 2022 Board Minutes
Description:
In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.
A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
Attachments:
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15.B. Approval of Expenditures/Financials
Description:
It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.
Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.
Attachments:
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15.C. Approval of Budget Amendment #3 For the 2022-2023 Budget
Description:
It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year.
The Board has been provided with the necessary documents for the budget amendment for the 2022-2023 fiscal year.
Attachments:
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15.D. Demolition of Four Portable Buildings
Description:
In 2017 Hurricane Harvey severely flooded the Fannett site, causing millions in damages to the facility. As a result, all portable buildings connected to the site suffered irreparable damages.
The district has contacted Monk Enterprises for a quote to remove the remaining 4 portables from the Fannett site. Demo of four portable buildings and haul-off: Ground will be smoothed off and leveled and thoroughly walked to ensure that all trash and debris has been removed. Grand Total: $33,163.00 |
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15.E. Discussion and Possible Approval of Submitting Waiver for Participation in the Summer Feeding Program to the SHAC Committee
Description:
Texas law (Agriculture Code, Title 2, Chapter 12, Section 12.0029) requires public school food authorities with 50 percent or more of enrolled for free or reduced-price meals in the National School Lunch Program to provide meals for students in need for a minimum of 30 calendar days during the summer months.
The district is currently at 41.91 percent, which is less than the required percentage to be required to run the summer food program. It is recommended that a waiver for participation be requested.
Attachments:
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16. Monthly Departmental Updates: Business, Finance & Food Service, Curriculum & Instruction, Maintenance & Operation and Technology Departments
Mark Waggoner: Allison Byrd: Terry Sanders: Jon Burris : Byron Miller |
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17. The Board May Convene into Closed (executive) session, TX Govt. Code 551.001 to discuss the following Items:
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17.A. To deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee (Tex Govt Code 551.074(a)(1), et seq.)
Description:
The district currently has one or more vacant positons. Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.
Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session. |
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17.B. To deliberate deployment or implementation of security personnel or devices. Tex. Gov't Code §551.076
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17.C. To seek legal counsel from the district's school attorney. Tex. Gov't Code §551.071
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18. Action(s) Relative to items considered in Closed Session.
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19. Personnel Employment
Description:
The District currently has one or more vacant positions.
Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible. |
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20. Personnel Resignations
Description:
It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information. |
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21. Board Announcements
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22. Adjournment
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