October 24, 2022 at 6:00 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.

Description: 

At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description:  As a result of the ongoing bond projects, the board will continue to receive monthly updates and information throughout the life of the projects to their completion.
The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, the construction progress to date, and approving potential change orders. 

Description:  Each year the board is required to complete a training that satisfies the Team of 8 requirement.  In addition, every two years, the board must complete training on Evaluating the Improvement of Student Outcomes (EISO) in accordance with SB 1566.
The original December 12, 2022 date the board sought to train is not available from Region 5.  The administration asks the board to consider a special meeting on January 16, 2023 to complete the EISO and superintendent’s evaluation/goal setting.  This would also satisfy the Team of 8 training.  
 

Description:  At its April 25, 2022 board meeting, the HFISD board of trustees voted to terminate its food service contract with Aramark.  Over the past years of the service agreement, the district has operated food service at a significant loss with Aramark.  Therefore, the board authorized the superintendent to bring food service back into district operations. The district entered into an inter-local agreement with Hardin-Jefferson ISD to share certain operational components—mainly directorial services—to manage both districts.
The administration will present early findings and operational processes to the board.
 

Description:  Student enrollment and average daily attendance (ADA) are related funding factors in public education.  District administrators will discuss the district’s current enrollment and ADA.
The board, given the current and future enrollment/ADA information, may want to make financial adjustments to budgetary items such as compensation.  

Description:  The district has not increased its substitute pay in over 10 years.  In addition, the number of unfilled substitute vacancies is not at the level school officials would prefer.
The administration will discuss the issues related to substitute vacancies, preliminary data related to other districts, and what types of information the board would need to make the most informed decision regarding increasing substitute pay rates.
 

Description:  Under State Board of Education Rule, Completing required continuing education each year of service is a basic obligation and expectation of any sitting board member under SBOE rules.

Description:  Many school districts across the state have implemented guidelines for cell phone usage for students.  HFISD is no different in that it has implemented guidelines for usage.
The administration has provided guidelines from other districts and will discuss how the guidelines are implemented at HFISD.  
 

Description:  The Board of Trustees have been supplied detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description: 

In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.
A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.

Description:  Pursuant to the Texas Property Tax Code, Section 26.09, the Grand Recap of the Tax Roll for Tax Year 2021 should be approved by our Board of Trustees, a resolution to that effect signed and notarized, and a copy filed with the Jefferson County Tax Assessor-Collector’s Office.
A copy of the certified tax roll and the proposed resolution is included in the Board’s packet.

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  For a day when school was held but attendance was at least 10 percentage points below the overall average attendance rate for each campus for the prior year because of health or safety concerns, our district may apply for a waiver to have the day excluded from ADA(Average Daily Attendance) and FSP (Foundation School Program) funding calculations.
On the evening of September 27, 2022, the district received information about a threat a student made about the Middle School campus. The district sent out a message to all parents during the evening of September 27th giving them this important information. On September 28, 2022, the attendance rate for the Middle School and Intermediate campuses was at least 10 percentage points below the overall average attendance rate for that campus from the previous year. We are applying for this waiver so we can have September 28, 2022 excluded from ADA and FSP funding calculations for those campuses.

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description: 

The District currently has one or more vacant positions.
Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.