August 22, 2022 at 6:00 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.

Description: 

At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description:  School Safety - 2 hours, Current members are required to complete by September 30, 2022.

Description:  At its April 26, 2021 board meeting, the Board approved the hiring of LaBiche Architectural Group to develop a scope of work to replace the Middle School buildings’ roofs. In addition, at its October 4, 2021 special meeting, the board approved bids for the roofing project. On January 24, 2022, the board received further updates regarding the challenges of acquiring roofing materials.

At its regular February 2022 meeting, the board received final costs for the 2021 bond project, in which the board had to make tough decisions to cut and/or defer certain aspects of the project in order to stay within budget. The board requested the administration to reexamine the middle school roofing project to determine what types of alternative measures the district had to reduce the project costs.  The board will receive information about the latest bid process to repair the roofs.  The board may consider holding a special meeting to consider the new bids or consider those bids at its regular September meeting. 

 

Description:  As a result of the ongoing bond project, the board will continue to receive monthly updates and information throughout the life of the project to its completion.
The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, the construction progress this summer to date. 

 

Description:  Hamshire-Fannett ISD has been slowly increasing.  Multiple factors contribute to this increase.  The two primary drivers of enrollment are families moving into the district and transfer students.
District administrators will discuss the district’s enrollment

Description:  As is required by law, a revenue and expenditure budget must be approved by the Board prior to August 31 each year. This proposed budget is the result of extended research and revision by the Board and Administration, and is reflective of the best efforts possible to accommodate the needs of our district and the interests of our patrons.

Notification of a public hearing on the budget was published as required and the public hearing was held at 6:15 pm on August 2, 2022. The 2022-2023 budget will be presented to the Board at
this time for final approval and adoption.

Description:  A public hearing was held at 6:15 pm on August 2-2022 for the discussion of the 2022-2023 Budget and Proposed Tax Rate.
The 2022-2023 Budget was accepted and approved in a previous agenda item.

The Board of Trustees must adopt a tax rate after publication of the required Notice of
Public Hearing to discuss the 2022-2023 Budget and Proposed Tax Rate.
The Notice of Public Hearing for Hamshire-Fannett ISD proposed:

The Tax Rate of: $1.27311

(M&O $0.9429 and Debt Service $0.33021

The Calculated Rollback Rate is: $1.27311 per the County

The No-New Revenue Tax Rate is: $1.10083

Description:  Hamshire-Fannett ISD secured General Liability, Educators Legal Liability, Automobile, Crime and Cyber Coverage for the 22-23 school year with Trident and Travelers and the possible addition of Lloyd’s of London(Miller) being added for Active Assailant Insurance.

Cyndi White (Frost Insurance Agency) has obtained our renewal premium with Trident covering all but Cyber and Travelers covering Cyber Liability. An additional option has been added for Active Assailant coverage.
General Liability and Cyber coverage $31,795 (increase of $2,317 from last year)
Active Assailant Coverage $30,952.88 (new coverage)

This detail is attached.

Description:  In keeping with the state’s 60x30 TX goal, the School Finance Commission recommended establishing a preK through 12th grade goal of at least 60 percent proficiency at TEA’s "Meets" standard for 3rd grade reading and math and 60 percent of high school seniors graduating from either college or career ready. School boards must review progress of each plan at least annually at a public meeting by doing the following:

• Adopt a monitoring calendar that describes the months during which interim updates on goals and plan progress measures are reported to the board
• Receive annual/interim updates that contain the board outcome goal and progress measure being monitored along with 5 year deadline targets. 
 

Description:  House Bill 22, 85th Texas Legislature
The commissioner shall evaluate school district (2018) and campus (2019) performance and assign each district and campus an overall performance rating of" A, B, C, D, F. 
The new A-F accountability ratings for Hamshire-Fannett ISD will be discussed

 

Description:  The Texas Education Code mandates that school districts have a safety and security committee.  The Education Code further mandates eight responsibilities for the safety and security committee. The committee meets three times a year: once in the fall, in the spring, and again in the summer.  The last committee meeting was August 8, 2022.

The board will receive information regarding the committee meeting. 

Description:  The Board of Trustees have been supplied detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.

A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
 

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year.

The Board has been provided with the necessary documents for the budget amendment for the 2021-2022 fiscal year.

Description:  The Government Accounting Standards Board (GASB) released Statement 54 - "fund Balance Reporting and Governmental Fund Type Definitions" on March 11, 2009. The new statement is intended to improve the usefulness of the amount reported in the fund balance by providing more structured classification.
The attached resolution will meet these continued requirements for fund balance reporting.
Fund Balance is designated for an Insurance Deductible in the event of a catastrophic occurrence, any major capital construction item, and 100% of Interest and Sinking fund balance for repayment of bonded debt.

SUGGESTED MOTION: "I move that the Board approve the resolution committing fund balances in accordance with GASB 54 requirements"

Description:  Staff Salary Schedules for 2022-2023 include:
1 Teacher, Full-Time Librarian and Nurse Hiring Schedule
2 Teacher, Full-Time Librarian and Nurse Salary Range
3 Longevity Schedule for Teachers, Librarians, Counselors and Nurses
4 Administrator’s Salary Schedule (first implemented in 2012 per TASB personnel study)
5 Starting Pay Schedule for non-exempt employees
6 Athletic Stipends
6 Athletics Pay Schedule
7 Extra Duty Stipends
Addition of Coordinator of Student Engagement and Public Relations and change from Assistant Superintendent to Director of Special Services on the Administrator/Professional’s Salary Schedule. Addition of a Middle School Tennis Coach Stipend and increase in the Assistant Tennis Coach Stipend.

Description:  Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods are services are competitively purchased, and requires Board approval before a transaction may take place.

Throughout the year, these vendors could incur purchases of more than $25,000 in the aggregate. Some vendors are for contracted services for the year that will exceed $25,000.

An attached list has been provided to show vendor names, amounts and types of expenses associated with each vendor.

Description:  In designing the new concession facility, security and access to that facility was paramount.  District employees worked with the architect to include those elements of access to the building.
At the time of bidding  the project, the security access component of the design was not included in the drawings and specs.  Those elements have now been captured and the change order reflects most of the scope of work, with the exception of the low-voltage work.  The pricing for the low-voltage work will come to the board at its September meeting.

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description:  The District currently has one or more vacant positions.

Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.
 

Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.