June 27, 2022 at 5:30 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.

Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description:  As a result of the ongoing bond project, the board will continue to receive monthly updates and information throughout the life of the project to its completion.
The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, acreage for agriculture pasture; bid processes; furniture, fixtures, and equipment; portables; the community bond committee, etc. Specifically, the board will hear information regarding the latest bid opening, value engineering (VE), cost estimates, and may revise certain aspects of the bond project.  
In addition, the board will receive information about the most recent progresses with the projects.

 

Description:  Discussion of 2022-2023 budget items: Preliminary Property Values, Tax Compression, and possible employee raises.

Preliminary Freeze Adjusted Property Values as of 04/26/2022 were $852,527,035. As of 05/11/2022 they were $882,039,913. As of 06/08/2022 they were $884,805,981. The appeal process is ongoing.
Tax Compression Rate
Increase in property insurance, transportation fuel costs, increase in utility costs, and increase in maintenance and operations service provider costs.
Possible employee raises.
Schedule a Budget Workshop if needed.

Description:  The board has, over the years, considered safety measures on campuses.  In addition, the board has continuously set campus safety as a board and/or superintendent’s goal.
The administration will discuss school safety initiatives for the upcoming school year.
 

Description:  The Board of Trustees have been supplied detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.

A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
 

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year.
The Board has been provided with the necessary documents for the budget amendment for the 2021-2022 fiscal year.

Description:  House Bill 3562 - if a school district allows students to use prepaid accounts to purchase school meals, the district must establish a grace period during which the student is able to charge meals after the prepaid funds are exhausted.
USDA chose not to extend free meals to all students as of the end of the 21-22 school year. Therefore, the charge policy has to be updated to correspond with returning to the normal selling of meals to students.

Please see the attached charge policy as requested.

Description:  Texas Rural Student Transportation was awarded a new contract to manage the Hamshire-Fannett Transportation Department effective July 1, 2021. The contract is for July 1, 2021 - June 30, 2022 with a board approval option of 2 additional one-year renewals.
Renewal #1 is requesting an increase of 5% and that is estimated to be $50,000.

Description:  Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods or services are competitively purchased, require Board approval before a transaction may take place.
Southeast Texas Pediatrics - expenses incurred for physical therapy, occupational therapy and speech. Increased from $65,000 to $105,000 and we need a further increase to $125,000.

Description:  Hamshire-Fannett ISD secured property insurance for the 12-13, 13-14, 14-15, 15-16,16-17, 17-18, 18-19, 19-20, 20-21 and 21-22 school years with Landmark American Insurance Co. With the last couple of years being split with two additional underwriters.
Frost Insurance solicited numerous insurance firms on the district’s behalf.
Cyndi White (Frost Insurance Agency) has obtained our renewal premium with Landmark American Insurance Co., Velocity Risk Underwriters (Independent and General Lexington.
Renewal Increase of $95,152.92 (approx. 13% increase due to changes in values of square footage of the building)
Property - Optional Deductible Buyback - additional $54,229.43
Two Options for NFIP - Option A - everything stays the same Increase of $7,485 (approx. 5% increase)
Option B - increase in content coverage is an additional
increase of $1,344 (total of $8,829 approx 7%)
We will receive a slight temporary refund for the buildings that have been torn down.

Description:  The school board trustee election will be held on the second Tuesday in November, which falls on November 8, 2022.  It is timely for the Board to approve and post an election order pertinent to the November election in order to be in compliance with the Election Code. 

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description:  The District currently has one or more vacant positions.

Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.
 

Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.