April 25, 2022 at 6:30 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.

Description: 

At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description:  Graduation Information
Sports Banquet - May 9th@5:30 PM
Kindergarten - Pre K Registration
Groundbreaking Ceremony

Description:  At its April 26, 2021 board meeting, the Board approved the hiring of LaBiche Architectural Group to develop a scope of work to replace the Middle School buildings’ roofs. In addition, at its October 4, 2021 special meeting, the board approved bids for the roofing project. On January 24, 2022, the board received further updates regarding the challenges of acquiring roofing materials.
At its regular February 2022 meeting, the board received final costs for the 2021 bond project, in which the board had to make tough decisions to cut and/or defer certain aspects of the project in order to stay within budget. The board requested the administration to reexamine the middle school roofing project to determine what types of alternative measures the district had to reduce the project costs.  The board will receive information about the latest options for a reduced cost project.

 

Description:  As a result of the ongoing bond project, the board will continue to receive monthly updates and information throughout the life of the project to its completion.
The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, acreage for agricultural pasture; bid processes; furniture, fixtures, and equipment; portables; the community bond committee, etc. Specifically, the board will hear information regarding the latest bid opening, value engineering (VE), cost estimates, and may revise certain aspects of the bond project.  
In addition, the board will receive information about alternative versions of the Ag Project Center, and the administration will solicit board feedback.
 

Description:  The board adopted a goal to have four large-scale communication projects by October of 2022.
The administration present the goal progress measures (GPM) that have been completed thus far.

 

Description:  Each year the board develops superintendent and board goals for continuous improvement. The superintendent’s evaluation is also tied to the developed goals. In addition, the Board/Superintendent’s goals drive improvement plans and academic achievement.

The board will receive a presentation on the  methodology and results of establishing an instructional technology integration baseline.

Description:  Living in Southeast Texas poses challenges when it comes to outdoor activities and rainy weather.  Because of this, coach Waggoner is pursuing the possibility of a turf grant from the Community Sports Development Alliance.  The alliance issues a 60% to 70% funded turf projects to selected entities. 
The board will receive information about the grant and possible costs, including alternative means of funding the district's portion of the 40% to 30% of the matching funds.

Description:  At its March 28, 2022 regular meeting, the board was updated on the procurement status of child nutrition.  The district received one bid, which was from Aramark, the district’s current provider for child nutrition.
District administrators investigated ways in which other districts of similar size and demographics are operating child nutrition.  The administration will share those findings and offer a recommendation. 
 

Description:  The Board of Trustees have been supplied detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.

A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
 

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  The Texas Education Agency requires the local Board of Trustees to approve the Instructional Materials Allotment and TEKS certification form each year. 

A copy of the 2022-2023 Allotment and TEKS Certification Form is attached with textbook information for each core area class that Hamshire-Fannett ISD has adopted. All core area class textbooks in each grade level meet 100% of the TEKS ( Texas Essential Knowledge and Skills.) 

Description:  It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year.
The Board has been provided with the necessary documents for the budget amendment for the 2021-2022 fiscal year.

Description:  All investments made by the District shall comply with the Public Funds Investment Act (Texas Government Code Chapter 2256, Subchapter A) and all federal, state, and local statutes, rules or regulations.

Not less than quarterly, the investment office shall prepare and submit to the Board a written report of investment activities for all funds covered by the Public Funds Investment Act. This report shall be presented to the Board within a reasonable time after the end of the period.

Description:  Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods are services are competitively purchased, and requires Board approval before a transaction may take place.
Several vendors need spending limit increases due to more usage than expected.
Dell Computers - original amount $40,000, increase to $130,000 (computer purchase through bond budget)
Southeast Texas Pediatrics - original amount $65,000, increase to $105,000 (increase in testing students for special services in OT, PT, and Speech)

Description:  As part of the bond project, the budget encapsulated costs for the procurement of furnishings for the new spaces.
The board is presented with a room-by-room breakdown of furnishings and costs to consider. 
 

Description:  As part of the district’s ESSER Plan, district personnel are responsible for researching and seeking ways to address the social and emotional learning aspects of educating students. After looking at ways to best accomplish this, district personnel were drawn to a successful resource that has proven to be effective in our district in the past.  That resource is Capturing Kid’s Hearts, or CKH.
The board is presented with the costs of the most robust training to consider.  After further meetings and discussions, district personnel may not secure the total package, which would reduce the presented costs.
 

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description:  The District currently has one or more vacant positions.

Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.
 

Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.