January 24, 2022 at 6:30 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.

Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description:  As a result of the ongoing bond project, the board will continue to receive monthly updates and information throughout the life of the project to its completion.
The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, acreage for agricultural pasture; bid processes; furniture, fixtures, and equipment; portables; the community bond committee, etc. Specifically, the board will hear information regarding the bid timeline, value engineering (VE), cost estimates, and may revise certain aspects of the bond project.

Description:  At its April 26, 2021 board meeting, the Board approved the hiring of LaBiche Architectural Group to develop a scope of work to replace the Middle School buildings’ roofs. In addition, at its October 4, 2021 special meeting, the board approved bids for the roofing project.
Dohn LaBiche, architect, will discuss the roofing project: anticipated delays, material challenges, and other pertinent factors.
 

Description:  The district will begin work on bond projects before the bonds are sold and the district administrators will have to use general funds for early expenses. State law allows the district, with a board resolution, to reimburse its general funds that were used prior to the sale of bonds.

Board Resolution to all the general fund to be reimbursed for expenses associated with the bond prior to the sale of the bonds.

Description:  The TAPR (Texas Academic Performance Report) provides information of students in each school district in Texas. The reports also provide extensive information on school and district staff, programs, and student demographics. 

The TAPR report for Hamsire-Fannett ISD will be presented.
 

Description:  In keeping with the state’s 60x30 TX goal, the School Finance Commission recommended establishing a preK through 12th grade goal of at least 60 percent proficiency at TEA’s "Meets" standard for 3rd grade reading and math and 60 percent of high school seniors graduating either college or career ready. School boards must review the progress of each plan at least annually at a public meeting by doing the following:

• Receive annual/interim updates that contain the board outcome goal and progress measure being monitored along with 5 year deadline targets. 

An interim update on progress towards the College and Career Readiness Goal 3 progress measure 3.1 and 3.2 will be updated to the board. 

 

Description:  By Texas Education Agency statute, it is a State requirement that all school districts be audited by an independent firm on an annual basis. This audit is rigidly and strictly controlled through auditing procedures standard to all Texas school districts, with every effort made to present a thorough, non-biased and non-aligned picture of the annual operation of the district.

The audit for the year ending 08/31/2021 was performed by Gary Davis of the firm West, Davis & Company. The audit report will be presented at this time.

Description:  The Texas Education Code §12.1101 requires charter requestees to submit to each school district’s President of the Board its application for charter.  The Board President and Board determines the charter’s impact and responds appropriately to the Texas Education Agency it's findings by way of the application process.
 

Description:  The Board of Trustees have been supplied detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.

A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
 

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year.
The Board has been provided with the necessary documents for the budget amendment for the 2021-2022 fiscal year.

Description:  All investments made by the District shall comply with the Public Funds Investment Act (Texas Government Code Chapter 2256, Subchapter A) and all federal, state, and local statutes, rules or regulations.

Not less than quarterly, the investment office shall prepare and submit to the Board a written report of investment activities for all funds covered by the Public Funds Investment Act. This report shall be presented to the Board within a reasonable time after the end of the period.

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description:  The District currently has one or more vacant positions.

Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.
 

Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.