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October 25, 2021 at 6:30 PM - Regular Meeting

1. Call to Order and Roll Call
Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.
2. Invocation
3. Pledges of Allegiance
4. Open Forum (Public Comment Section)
Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.
5. Superintendent's Announcements
5.A. Trunk-a-Treat-  Oct 25
5.B. Election Day - November 2, 2021
5.C. Staff Development Day and Homecoming - November 5, 2021
5.D. Thanksgiving Holidays - November 22-26
6. Discussion and Possible Approval of Matters Related to Bond Projects
Description:  As a result of the ongoing bond project, the board will continue to receive monthly updates and information throughout the life of the project to its completion.

The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, acreage for agriculture pasture; bid processes; furniture, fixtures, and equipment; portables; the community bond committee, etc. Specifically, the board may consider approving final placement agricultural project center and a revised bond phasing plan.

Attachments: (1)
7. Discussion of Progress Related to the Called Bond Election

To continually meet facilities needs of the district, the Board has set a goal for long-range-range facility planning in Hamshire.  The Board hired PBK Architects to complete a facilities assessment, develop the long-range plan, and to develop bond related materials. At its regular June 2020 meeting, the board voted unanimously calling for a bond election in November of 2020 to implement Phase I of its long-range plan.

The board voted to call a November 2021 bond election to address the long-range goal of replacing the concession pavilion at the high school.  That proposal failed at the November 2020 bond election.  Since the November 2020 election the building has deteriorated at a rapid pace, and the district currently has outside tent concession services and Port a-Potty restrooms. 

District administration will inform the board on educational efforts being developed to educate the public regarding district stadium needs. 


8. Discussion of Presentation Update Regarding the Implementation of Professional Learning Communities (PLC) process

Late in the 2018-2019 school year, the district began working with a guiding coalition to investigate the PLC process.  The summer of 2019 that guiding coalition attended the summer PLC Institute.  The process was hampered in the 2019-2020 school year by Tropical Storm Imelda and the COVID-19 Pandemic.  The pandemic further delayed the PLC process during the 2020-2021 school year as teachers had to teach remotely and face-to-face during that school year.  The PLC guiding coalition took up the work again during the summer of 2021 by attending a refresher training over the PLC process.

District administration will further inform the board on the progress of the PLC process.

9. Presentation and Discussion of Draft Board Goals

House Bill 3 brought about sweeping changes in education in the state of Texas.  Board goals are one aspect of these changes.  Therefore, the Texas Education Agency was tasked with developing rules and guidelines for new board goals. The board has been operating under these new goals for the past two years. 

Each school board in the state is required to adopt three goals: one early childhood literacy goal; one early childhood math goal; together the two goals are referred to as EC-LM; and the third goal is a college, career, and military readiness (CCMR) goal.  The board in previous years has elected to adopt two additional goals as well. The administration will present, for consideration, preliminary goals for the 2021-2022 school year at the September 27, 2021 board meeting. In addition, the board will be asked to approval its goals and set tentative dates for its Team of 8 training.


Attachments: (1)
10. Discussion and Possible Scheduling/Rescheduling Board Meetings
Possible Schedule/Reschedule for the following dates:

Canvassing Meeting for November 2 bond election.
November Board Meeting
December Board Meeting
Attachments: (1)
11. Discussion and Possible Appointment of a Board Member to the  Safety and Security Committee

The School Safety and Security Committee is a working group of diverse individuals that serves the members of its school district or open-enrollment charter school by helping create and maintain a safe and secure school climate and culture for staff and students. In addition, the committee’s responsibilities are the following: 

1. To participate in the development and implementation of the district’s emergency plans by ensuring they are consistent with the district’s EOP and reflect the specific campus, facility, or support service needs;

2. To provide to the board of trustees and district administration recommendations to update the district’s EOP according to the best practices identified by the Texas Education Agency, the Texas School Safety Center (TxSSC), or an individual in the TxSSC’s Registry;

3. To supply any campus, facility, or support services information required for the completion of the district safety and security audit, safety and security audit report, or any other report required to be submitted to the TxSSC;

4. To review each report the district submits to the TxSSC to ensure it contains accurate and complete information regarding each campus, facility, or support service, and follows the criteria established by the TxSSC;

5. To consult with local law enforcement agencies on how to increase their presence near district campuses;

6. To select where bleeding control stations are to be placed in schools, ensuring they are in easily accessible areas;

7. To meet together, following Government Code, Chapter 551, at least once each academic semester and during the summer. Notice of a committee meeting must be posted in the same manner as notice of a meeting of the district’s board of trustees. Meeting dates are to be included in the district’s EOP; and

8. To take training on Psychological First Aid. 


12. Discussion and Possibly Cast Votes for Jefferson County Appraisal District Board of Directors
Description:  In accordance with Section 6.03(f) of the Property Tax Code, attached is a copy of the ballot of the nominees for the Jefferson County Appraisal District Board of Directors for the 2022-2023 term of office.

All five positions on the Board of Directors are up for re-election.  You may cast all of your votes for one nominee or distribute them as you wish among the nominees.

The district's voting allocation is 75 votes.
Attachments: (3)
13. Annual Announcement of Board Training Credit
Description:  Under State Board of Education Rule, Completing required continuing education each year of service is a basic obligation and expectation of any sitting board member under SBOE rules.
14. Business Items (Consent Agenda)
Description:  The Board of Trustees have been supplied detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.
14.A. Approval of September 27, 2021, and October 4, 2021, Special Meeting Board Minutes.
Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.

A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
Attachments: (2)
14.B. Adoption of Resolution Approving the 2021 Tax Roll
Description:  Pursuant to the Texas Property Tax Code, Section 26.09, the Grand Recap of the Tax Roll for Tax Year 2021 should be approved by our Board of Trustees, a resolution to that effect signed and notarized, and a copy filed with the Jefferson County Tax Assessor- Collector’s Office.

A copy of the certified tax roll and the proposed resolution is included in the Board’s packet.
Attachments: (1)
14.C. Approval of  Expenditures/Financials
Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.
Attachments: (2)
14.D. Approval of Designated Donation
Description:  Each month the board is provided an update of donations received. However, due to the amounts and varying purposes, the board may want to accept these gifts.

Donation from The Hakey’s to the boys' basketball team for overnight travel.
Attachments: (1)
15. The Board May Convene into Closed (executive) session, TX Govt. Code 551.001 to discuss the following Items:
15.A. To deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public of officer or employee (Tex Govt Code 551.074, et seq.)
Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.
16. Action(s) Relative to items considered in Closed Session.
17. Personnel Employment
Description:  The District currently has one or more vacant positions.

Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.
18. Personnel Resignations
Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.
19. Monthly Updates:  Business, Finance & Food Service, Curriculum & Instruction, Maintenance & Operation and Technology Departments

    Mark Waggoner:  
    Allison Byrd:
    Terry Sanders:     
    Jon Burris :
20. Board Announcements
21. Adjournment
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