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September 27, 2021 at 6:30 PM - Regular Meeting

Agenda
1. Call to Order and Roll Call
Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.
2. Invocation
3. Pledges of Allegiance
4. Open Forum (Public Comment Section)
Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.
5. Superintendent's Announcements
5.A. Week of September 27, 2021 schedule
  • Staff Development Days  Sept. 29-30
  • Rice Festival Holiday Friday Oct. 1
6. Discussion and Possible Approval  of Matters Related to the Bond Project
Description: 

As a result of the ongoing bond project, the board will continue to receive monthly updates and information throughout the life of the project to its completion.

The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, acreage for agriculture pasture; bid processes; furniture, fixtures, and equipment; portables; the community bond committee, etc. Specifically the board may consider approving a land clearing for the agricultural project center.
 

7. Discussion of Progress Related to the Called Bond Election
Description: 

To continually meet facilities needs of the district, the Board has set a goal for long-range-range facility planning in Hamshire.  The Board hired PBK Architects to complete a facilities' assessment, develop the long-range plan, and to develop bond related materials. At its regular June 2020 meeting, the board voted unanimously call for a bond election in November of 2020 to implement Phase I of its long-range plan.

The board voted to call a November 2021 bond election to address the long-range goal of replacing the concession pavilion at the high school.  That proposal failed at the November 2020 bond election.  Since the November 2020 election the building had deteriorated at a rapid pace, and the district current has outside tent concession services and Port a-Potty restrooms.
District administration will inform the board on educational efforts being developed to educate the public regarding district stadium needs. 

8. Discussion and Presentation Update Regarding Maintenance and Operations
Description: 

To continually meet facilities needs of the district, the Board set a goal in the 2017-2018 school year for improving maintenance and operations.  Specifically, the goal was to provide a safe and secure environment for all students and staff by developing a long-range preventative maintenance plan.
The administration will provide an update of how that goal has progressed using the current processes, systems, and data.

9. Discussion and Update Regarding the District's  Professional Learning Community (PLC) Process
Description: 

Late in the 2018-2019 school year, the district began working with a guiding coalition to investigate the PLC process.  The summer of 2019 that guiding coalition attended the summer PLC Institute.  The process was hampered in the 2019-2020 school year by Tropical Storm Imelda and the COVID-19 Pandemic.  The pandemic further delayed the PLC process during the 2020-2021 school year as teachers had to teach remotely and face-to-face during that school year.  The PLC guiding coalition took up the work again during the summer of 2021 by attending a refresher training over the PLC process.

10. HB 3 Board Outcome Goal CCMR Interim Update
Description:  In keeping with the state’s 60x30 TX goal, the School Finance Commission recommended establishing a preK through 12th grade goal of at least 60 percent proficiency at TEA’s "Meets" standard for 3rd grade reading and math and 60 percent of high school seniors graduating either college or career ready. School boards must review progress of each plan at least annually at a public meeting by doing the following:
Receive annual/interim updates that contain the board outcome goal and progress measure being monitored along with 5 year deadline targets.                                   

An interim update on progress towards the College and Career Readiness Goal 3 progress measure 3.1 and 3.2 will be updated to the board
  
Attachments: (1)
11. Presentation and Discussion of Draft Board Goals
Description: 

House Bill 3 brought about sweeping changes in education in the state of Texas.  Board goals are one aspect of these changes.  Therefore, the Texas Education Agency was tasked with developing rules and guidelines for new board goals. The board has been operating under these new goals for the past two years. 
 

Each school board in the state is required to adopt three goals: one early childhood literacy goal; one early childhood math goal; together the two goals are referred to as EC-LM; and the third goal is a college, career, and military readiness (CCMR) goal.  The board in previous years has elected to adopt two additional goals as well. The administration will present, for consideration, preliminary goals for the 2021-2022 school year. In addition, the board may set tentative dates for its Team of 8 training.

Attachments: (1)
12. Discussion of School Board Training Requirements
Description:  Attached are the continuing education requirements as defined in SBOE rule Texas Administrative Code (TAC) §61.1 and Texas Government Code sections 551.012 and 2054.5791
Attachments: (1)
13. Possible Nominations for Jefferson County Appraisal District Board of Directors
Description:  The terms of the current Board members expire on December 31, 2021.  If Hamshire Fannett ISD would like to submit nominations for the Board of Directors, the board must do so by the attached resolution.
Attachments: (1)
14. Business Items (Consent Agenda)
Description:  The Board of Trustees have been supplied detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.
14.A. Approval of August 30, 2021 Board Minutes.
Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.

A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
 
Attachments: (1)
14.B. Approval of  Expenditures/Financials
Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.
Attachments: (2)
14.C. Acceptance of Quarterly Investment Report
Description:  All investments made by the District shall comply with the Public Funds Investment Act (Texas Government Code Chapter 2256, Subchapter A) and all federal, state, and local statues, rules or regulations

Not less than quarterly, the investment office shall prepare and submit to the Board a written report of investment activities for all funds covered by the Public Funds Investment Act. This report shall be presented to the Board within a reasonable time after the end of the period.
Attachments: (1)
14.D. Budget Amendments
Description:  It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year.
The Board has been provided with the necessary documents for the budget amendment for the 2021-2022 fiscal year.

Items approved by the Board of Trustee in the 2020-2021 fiscal year, but items did not arrive prior to the end of the fiscal year.

Library shelving - Middle and Intermediate Schools $97,256.58
Nurse’s desks - Middle and Intermediate Schools $1,238.20
Tents and Portable Restrooms - HS Athletics $11,685
Attachments: (1)
14.E. Acceptance of 2021-2021 District and Campus Improvement Plans
Description:  TEC Sec. 11.252 and 11.253 state that each school district and campus shall
maintain current policies and procedures to ensure that effective planning and
site-based decision-making occur at the district and campus level to direct and
support the improvement of student performance for all students. Each year these plans are submitted to the School Board for approval.

The Board has been provided a copy of the District and Campus Improvement Plans
15. The Board May Convene into Closed (executive) session, TX Govt. Code 551.001 to discuss the following Items:
15.A. To deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public of officer or employee (Tex Govt Code §551.074, et seq.)
Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.
15.B. To deliberate deployment or implementation of security personnel of devices. Tex. Gov't Code §551.076
16. Action(s) Relative to items considered in Closed Session.
17. Personnel Employment
Description:  The District currently has one or more vacant positions.

Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.
 
18. Personnel Resignations
Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.
19. Monthly Updates:  Business, Finance & Food Service, Curriculum & Instruction, Maintenance & Operation and Technology Departments

    Mark Waggoner:  
    Allison Byrd:
    Terry Sanders:     
    Jon Burris :
20. Board Announcements
21. Adjournment
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