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July 26, 2021 at 6:30 PM - Regular Meeting

Agenda
1. Call to Order and Roll Call
Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.
2. Invocation
3. Pledges of Allegiance
4. Open Forum (Public Comment Section)
Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.
5. Superintendent's Announcements
5.A. UIL Home School Participation
6. Discussion of General Matters Related to Bond Project
Description:  As a result of the ongoing bond project, the board will continue to receive monthly updates and information throughout the life of the project to its completion.

The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, an overview of the design development book, the design of gymnasium bleachers, construction timeline, possibly setting a special meeting, the community bond committee, etc.
 
7. Discussion and Possible Approval of  Order Authorizing the Issuance of Unlimited Tax School Building Bonds, Series 2021
Description:  Hamshire-Fannett I.S.D. was authorized by the voters of the District to sell $36,920,000 of school building bonds for the purpose of constructing, renovating, improving, upgrading, making additions to, and equipping new and existing school buildings at the High School.

Discuss and if appropriate take action to approve:
ORDER AUTHORIZING THE ISSUANCE OF $36,920,000 HAMSHIRE-FANNETT INDEPENDENT SCHOOL DISTRICT UNLIMITED TAX SCHOOL BUILDING BONDS, SERIES 2021; AND CONTAINING OTHER MATTERS RELATED THERETO"
Attachments: (1)
8. Discuss and If Appropriate Take Action to Approve an Order Calling a School Bond Election to Take Place on November 2, 2021
Description:  After hearing information from different experts regarding bond financing, the bond process, and legalities of bonds, the board will discuss its options regarding the high school concession stand/restroom building.

The board will discuss and decide on the feasibility of calling a bond election. The board may also decide to gather more information and take up this matter at a later time.
Attachments: (1)
9. Discussion and Possible Approval  of 21-22 Budget Update and  Staff Raises
Description:  Budget update provided to allow the board to see the changes in any additional
Expenditure increases and any significant changes in property value.

Handouts of the Budget Update will be given at the time of the board meeting to be able to provide the most up to date numbers including the certified property values.

1 No Raise
2. Returning Teachers, Nurses, and Librarians - Range of 1%-3%
3. #2 plus All Other Staff - Range of 1%-3%
4. Step Raises for Returning Teachers, Nurses, and Librarians and 1% for all other staff.
5. Other options that are discussed
10. Discussion and Approval of Public Meeting Date for the 21-22 Proposed Budget and Tax Rate
Description:  Truth-in-Taxation guidelines require the governing body of a school district to set a public meeting date to discuss the budget and proposed tax rates.
A "Notice of the Public Meeting to Discuss Budget and Proposed Tax Rate" will be published 10-30 days prior to this Public Meeting.

The School Board shall determine an appropriate date and time for this public meeting.
It is recommended that the proposed date for the hearing be set for Monday, August 23, 2021, prior to the regular board meeting at 6:15 pm.
11. Discussion and Possible Approval of Proposed Tax Rate to Be Published in "Notice of Public Meeting"
Description:  Truth-in-Taxation guidelines require the governing body of a school district to vote on a proposed tax rate to be published in the "Notice of Public Meeting to Discuss Budget and Proposed Tax Rate" 10-30 days prior to the Public Meeting.

Based on information available at this time, the proposed tax rate is:

M & O $0.96030
I & S $0.35920

Total Preliminary Tax Rate: $1.31950 / $100 of taxable value
Preliminary Taxable Value 07/08/2021: $769,413,629
Tax Compression Decrease Under 2020: $0.0944 Taxable Value (M&O)
Proposed Increase Above 2020: $0.11085 Taxable Value (I&S)

Updated information will be provided at board meeting to include the certified values that are supposed to be released 07-25-21 and the RATES COULD CHANGE.
12. Discussion of Plan for Returning to Face-to-Face Instruction and Continuity of Services Plan
Description:  The US Congress has passed laws pertaining to emergency funds, and the use of those funds, stemming from the COVID-19 pandemic.  The Elementary and Secondary Schools Emergency Relief funds, or ESSER, were given to states in three parts.  The latest allocations are now ESSER II and III.

Districts had to quickly develop plans to address areas such as returning to face-to-face learning, students’ learning loss, and the continuity of learning if schools face closures.  The grant applications and plans are due July 27, 2021.  The board has twice discussed the ESSER Plan.  The Return to Face-to-Face and Continuity of Services Plan is also required to receive ESSER funds.  District administrators will discuss and receive feedback regarding the Return to Face-to-Face and Continuity of Services Plan.

 
13. SHAC Committee Appointment and SHAC Report  (School Health Advisory Committee)
 
Description:  As required by Senate Bill 283, the Board of Trustees will appoint five members to the Local School Health Advisory Council.  Also requires the council to make a report annually to the Board. 
Send Mrs. Gilpin your recommendation for SHAC committee.   The 2020-2021 SHAC committee report will be presented to the board. 
Attachments: (1)
14. Business Items (Consent Agenda)
Description:  The Board of Trustees have been supplied detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.
14.A. Approval of June 28, 2021, and July12, 2021 Board Minutes
Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.

A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
 
Attachments: (2)
14.B. Approval of  Expenditures/Financials
Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.
Attachments: (2)
14.C. Budget Amendments
Description:  It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year.
The Board has been provided with the necessary documents for the budget amendment for the 2020-2021 fiscal year.
Attachments: (1)
14.D. Possible Approval of Student Code of Conduct and Review of 2021-2022 Student Handbooks
Description:  Student code of conduct book and student handbooks are to be developed and distributed annually at the beginning of the school year.

Each campus has revised the  2021-2022 handbook to reflect TASB model.  Each board member has been provided with a brief description of changes, if any were made.

Once approved, the handbooks will be distributed to students and parents.
15. The Board May Convene into Closed (executive) session, TX Govt. Code 551.001 to discuss the following Items:
15.A. To deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public of officer or employee (Tex Govt Code 551.074, et seq.)
Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.
16. Action(s) Relative to items considered in Closed Session.
17. Personnel Employment
Description:  The District currently has one or more vacant positions.

Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.
 
18. Personnel Resignations
Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.
19. Monthly Updates:  Business, Finance & Food Service, Curriculum & Instruction, Maintenance & Operation and Technology Departments

    Finance:  
    CIA
    Athletics:     
    M&O :
20. Board Announcements
21. Adjournment
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