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May 24, 2021 at 6:30 PM - Regular Meeting

1. Call to Order and Roll Call
Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.
2. Invocation
3. Pledges of Allegiance
4. Open Forum (Public Comment Section)
Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Topic: Regular Meeting of the Hamshire-Fannett ISD Board of Trustees
Time: May 24, 2021 06:30 PM Central Time (US and Canada)

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5. Superintendent's Announcements
6. Discussion of General Matters Related to the Bond Project
Description:  As a result of the upcoming bond project, the board will continue to receive monthly updates and information throughout the life of the project to its completion.

The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, an overview of the design development book, the design of gymnasium bleachers, construction timeline, possibly setting a special meeting, the community bond committee, etc.

7. Discussion and Scheduling of Special Board Meeting(s)
Description:  As a result of the upcoming bond project and the upcoming budget process, the board will need more time to complete its work this coming summer of 2021.

The board typically holds budget workshops each summer in preparation of the budget.  This summer will also bring decisions related to the bond project, and possible upcoming bond.  Therefore, the board will possibly schedule additional meetings/workshops.
8. Discussion and Possible Selection of Underwriter(s) for Sale of Bonds
Description:  The purpose for a Request for Qualifications is to help public schools secure the best services at the lowest practical prices in the best interest of the taxpayers by stimulating competition.
In accordance with the stated purpose and intent, a Request for Qualifications is a process that gives all potential vendors an opportunity to offer competitive prices in connection with specified terms and conditions and provide the best qualifications needed to the district.

RFQs were received from the following companies and the board has been provided with a scoring matrix:
1. UMB Bank
2. Raymond James & Associates, Inc.
3. Piper Sandler & Co.
4. Frost Bank
5. BOK Financial Securities
6. Stifel, Nicolaus & Company, Incorporated
7. Robert W. Baird & Co. Incorporated
9. Discussion and Possible Approval of Resolution Regarding ESSER III and Policy CB LOCAL State and Federal Revenue Sources
Description:  The US Congress has passed laws pertaining to emergency funds, and the use of those funds, stemming from the COVID-19 pandemic.  The Elementary and Secondary Schools Emergency Relief funds, or ESSER, were given to states in three parts.  The latest allocation is ESSER III.

Districts must quickly develop plans to address areas such as returning to face-to-face learning, students’ learning loss, and the continuity of learning if schools face closures.  The grant applications and plans are due July 27, 2021.  The passing of the considered resolution is one of the first steps to meet federal requirements to apply for ESSER funds.
Attachments: (1)
10. Discussion of Covid-19 Related Topics for Instruction and Masks Wearing for Summer and the 2021-2022 School Year
Description:  In the wake of COVI-19, many disruptions in the traditional educational processes have taken place.  The Texas Education Agency has set multiple sets guidelines for schools’ learning environment and health and safety environments.  In addition, Governor Abbott recently issued Executive Order No. GA-36 on May 18, 2021relating to the wearing of masks.

The board will discuss COVID-19 related topics for face-to-face instruction for the summer of 2021 and the school year 2021-2022. 
11. Discussion of HB 3 Board  Outcome Goal(s) CCMR Interim Update
Description:  In keeping with the state’s 60x30 TX goal, the School Finance Commission recommended establishing a preK through 12th grade goal of at least 60 percent proficiency at TEA’s "Meets" standard for 3rd grade reading and math and 60 percent of high school seniors graduating either college or career ready. School boards must review progress of each plan at least annually at a public meeting by doing the following:

•   Receive annual/interim updates that contain the board outcome goal and progress measure being monitored along with 5 year deadline targets. 
Attachments: (1)
12. Discussion and Possible Approval of Technology E-rate Equipment Project for the  2021-2022 School Year

The Federal Communications Commission (FCC) operates a cost-match program with public entities such as schools, libraries, etc. The FCC administers the federal technology grant program called E-rate.  E-rate offers public entities access to grant funds with the stipulation of a 60/40 match; E-rate providing 60% of the funding.

District personnel have worked with a consultant to help secure a mixture of E-rate grant funding as indicated below.  This funding will allow for replacing equipment as listed below, which covers all four campuses. 

Wireless Access Points (156)         
Network Switches (48)
                            $308,180    Total Cost
                            $184,908     E-rate 60% Portion
                            $123,272     District 40% Portion 

13. Business Items (Consent Agenda)
Description:  The Board of Trustees have been supplied detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.
13.A. Approval of April 26, 2021 Board Minutes
Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.

A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
Attachments: (1)
13.B. Approval of  Expenditures/Financials
Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.
Attachments: (2)
13.C. Approval of Budget Amendment #5 for the 2021-2021 Budget
Description:  It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year.

The Board has been provided with the necessary documents for the budget amendment for the 2020-2021 fiscal year.
Attachments: (1)
13.D. Approval of Purchase of Chromebooks
Description:  Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods or services are competitively purchased, require Board approval before a transaction may take place.

To maintain the District’s goal to be one to one with technology, the technology department has developed an obsolescence plan to keep the Chromebooks up to date for our students. The following three quotes have been provided to replace Chromebooks at least three years old:

1. Trafera, LLC (formally FireFly Computers) - $128,496.00
2. CDW-G - $129,480.00
3. Lakeshore IT Solutions - $138,522.65

The technology departments recommends the purchase of these Chromebooks from Trafera LLC.
Attachments: (1)
13.E. Approval of Staff Salary Schedules
Description:  Staff Salary Schedules for 2021-2022 include:

1 Teacher, Full-Time Librarian and Nurse Hiring Schedule

2 Teacher, Full-Time Librarian and Nurse Salary Range

3 Longevity Schedule for Teachers, Librarians, Counselors and Nurses

4 Administrator’s Salary Schedule (first implemented in 2012 per TASB personnel study)

5 Starting Pay Schedule for non-exempt employees

6 Athletic Stipends

6 Athletics Pay Schedule

7 Extra Duty Stipends

Any changes are highlighted on each schedule.
Attachments: (1)
14. The Board May Convene into Closed (executive) session, TX Govt. Code 551.001 to discuss the following Items:
14.A. To deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public of officer or employee (Tex Govt Code 551.074, et seq.)
Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.
15. Action(s) Relative to items considered in Closed Session.
16. Personnel Employment
Description:  The District currently has one or more vacant positions.

Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.
17. Personnel Resignations
Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.
18. Monthly Updates:  Business, Finance & Food Service, Curriculum & Instruction, Maintenance & Operation and Technology Departments

19. Board Announcements
20. Adjournment
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