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April 12, 2021 at 6:00 PM - Special Meeting

1. Call to Order and Roll Call
Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.
2. Invocation
3. Pledges of Allegiance
4. Open Forum (Public Comment Section)
Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Topic: Special Meeting of the Hamshire-Fannett Board of Trustees
Time: Apr 12, 2021 06:00 PM Central Time (US and Canada)

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Meeting ID: 812 2865 5604
5. Superintendent's Announcements
5.A. Broad Band Announcement
5.B. Solicitation of Insurance Broker
6. Discussion of General Items Related to the Bond Project

As a result of the upcoming bond project, the board will continue to receive monthly updates and information throughout the life of the project to its completion.

The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, the preliminary draft budget for the bond project, schematic design details, design development progress, setting a special meeting, the community bond committee, etc.

7. Discussion and Possible Action(s) Regarding Replacement of School Buses and Bus Contract

In order to have flexibility in bus operations district leaders decided to make changes. Therefore, in 2018 the Board purchased a fleet of 25 buses and switched bus providers.

The administration will discuss an opportunity the district has to begin the renewal of its bus fleet.  The district may have an opportunity to sell buses to another Texas school district and purchase newer ones for a fraction of the cost because of selling to another district. Also, administration will update the Board regarding the district's bus contract.

8. Discussion and Possible Action(s) Relating to the Replacement of the Concession Building
Description:  The board deemed the concession building a high need facility and included it as Proposition B of the November 2020 bond issue.  Proposition B failed in the election.

District staff will update the board regarding a recent assessment of the concession building.  Also, the administration will discuss fund balance projection, loan options, and tentative timeline. The board will have an opportunity to give direction about its need for information, take action, etc. regarding the building.

9. Discussion and Possible Approval of Change Order for Middle School Trophy Case

In the wake of flooding from Tropical Storm Imelda, a significant amount of the district’s facilities were damaged by flood waters.  The board hired LaBiche Architectural Group, Inc. to design a scope of work and bid the various projects for repair.  The board chose Mike Barnett Construction as its contractor for the Imelda repair work.

The Middle School trophy area in the hallway outside the gym has flooded during Harvey and Imelda. In addition, the casing has been taken apart twice, and because of age has become impossible to piece together again.  The contractor needs to reconstruct that area of the hallway, and the district could purchase new casing to go into the newly constructed area in the future.

Attachments: (1)
10. Board Announcements
11. Adjournment
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