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March 22, 2021 at 6:30 PM - Regular Meeting

1. Call to Order and Roll Call
Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.
2. Invocation
3. Pledges of Allegiance
4. Open Forum (Public Comment Section)
Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the Agenda for an open meeting must register with the Board Secretary by email at no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Topic: Regular Meeting of the Hamshire-Fannett ISD Board of Trustees
Time: Mar 22, 2021 06:30 PM Central Time (US and Canada)

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5. Superintendent's Announcements
5.A. Summer Leadership Institute
Description:  Summer Leadership Institute is scheduled for June 16-19 in San Antonio. The conference will he held both in person, with limited capacity, and virtual.
6. Discussion of General Matters Related to the Bond Project
Description:  As a result of the upcoming bond project, the board will continue to receive monthly updates and information throughout the life of the project to its completion.

The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, schematic design details, design development progress, setting a special meeting, the community bond committee, etc.
Attachments: (1)
7. Discussion and Possible Action(s) On COVID 19 Protocols 
Description:  Recently Governor Greg Abbott issued Executive Order No. GA-34.  The order changed a number of protocols and restrictions in place in Texas due to the COVID-19 pandemic. In addition, the governor gave the commissioner of education the authority to establish minimum safety protocols for schools.

Local school boards have the authority to follow the commissioner of education’s minimum protocols or to establish its own protocols.
8. Discussion and Voting for the Region 5 ESC Board of Directors Election
Description:  Donald Foster (incumbent) is running for Place 1 and is unopposed. Kristi Hughes (incumbent) and Lavon Fowler are running for Place 3.  Wanda Woods (incumbent) and Diane Grooters are running for Place 6.

Each board member will cast his or her vote individually for ALL three (3) places during a March board meeting.

All seven ballots should be returned, along with the Ballot Certification, to Region 5 by April 5  in the enclosed self-addressed envelope.  If there are less than seven (7) trustees voting, this fact should be noted by the district superintendent.
Attachments: (1)
9. Business Items (Consent Agenda)
Description:  The Board of Trustees have been supplied detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.
9.A. Approval of February 22, 2021 Board Minutes
Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.

A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
Attachments: (1)
9.B. Approval of  Expenditures/Financials
Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.
Attachments: (2)
9.C. Discussion and Possible approval of Policy Update 116
Description:  The board has been provided with vantage points for Policy update 116

Attachments: (1)
9.D. Discussion and Possible Approval of CPR Waiver
Description:  Districts are required to teach hands on CPR training to students before they graduate high school. Our district does this in our Health classes. Students taking Health will not be able to fulfill this requirement this year because of Covid 19. TEA says that districts can submit a waiver to waive this requirement for those seniors that were not able to do the training before they graduated.

Hamshire-Fannett ISD is requesting a waiver for seniors that were unable to have CPR training before they graduate.

9.E. Discussion and Possible Approval of Educator Appraisal Waiver
Description:  Hamshire-Fannett teachers are required to have annual appraisals each school year including goal setting and professional development plan, observations, and student growth measure. The system for their appraisals is called TTESS. (Texas Teacher Evaluation and Support System). Hamshire-Fannett principals are required to be appraised each year.  Their appraisal process is called TPESS (Texas Principal Evaluation and Support System. The TPESS process includes self-assessment and goal setting, campus site visits, mid-year conferences, collecting artifacts and evidence, student growth by campus, and end of the year conference and goal setting. 

Hamshire-Fannett ISD has experienced many events during the 2020-2021 school year that have used up valuable time for teachers and principals to go through the entire appraisal process.  Our district had to evacuate for a hurricane on August 26,27,28. The district was also closed on February 16,17,18 because of the ice storm. Covid 19 has kept many of our faculty and students at home for extended periods of time. Hamshire-Fannett is seeking a waiver for all general teacher appraisal requirements, including the student growth requirement  for TTESS (Texas Teacher Evaluation and Support System) and the student growth requirement for T-PESS (Texas Principal Evaluation and Support System.)
9.F. Discussion and Possible Approval of Benchmark Education as a Vendor for Pre-K Adoption
Description:  Pre-K  textbook adoption is this year. The adopted textbooks will be implemented in the 2021-2022 school year. The Elementary School Pre-K teachers went through presentations from various textbook companies. After analyzing what each company offered, the teachers chose Benchmark Education for their Pre-K materials adoption. The adoption will be for 8 years. 

Hamshire-Fannett Pre-K teachers chose Benchmark Education Company  for their Pre-K adoption for the following reasons : Meets Pre-K guidelines 100%, Aligns with Kindergarten TEKS, Math is well developed, Lessons are deep and provide many experiences and opportunities for connection to daily life, Family engagement portion is well planned, everything that is in print is available digitally, activities and books can be modified and assigned digitally, parents are able to access everything digitally. 

The cost of the Pre-K  adoption using Benchmark Education company is $15,000
Attachments: (2)
9.G. Discussion and Possible Impact of Charter School Application
Description:  The Texas Education Code §12.1101 requires charter requestees to submit to each school district’s President of the Board its application for charter.  The Board President and Board determines the charter’s impact and responds appropriately to the Texas Education Agency it's findings by way of the application process.
Attachments: (1)
9.H. Discussion and Possible Approval of Increased budgeted amount for Air Conditioning systems and repairs.
Description:  Due to wear and tear and age of the air conditioning systems throughout the district extensive repairs are needed.

Increase budgeted amount for air conditioning by $40,000 in order to cover repairs on campuses.
10. HB3 Board Outcome Goals- Early Childhood Learning Update
Description:  In keeping with the state’s 60x30 TX goal, the School Finance Commission recommended establishing a preK through 12th grade goal of at least 60 percent proficiency at TEA’s "Meets" standard for 3rd grade reading and math and 60 percent of high school seniors graduating either college or career ready. School boards must review progress of each plan at least annually at a public meeting by doing the following:
  • Receive annual/interim updates that contain the board outcome goal and progress measure being monitored along with 5 year deadline targets. 
An interim update on early childhood learning progress measures will be presented:

Goal 1: Progress Measure 1.2 (Reading- Kindergarten)
Goal 2: Progress Measure 2.2 (Math- Kindergarten)
Attachments: (1)
11. Discussion and Possible Action Regarding Concession Building
Description:  The board deemed the concession building a high need facility and included it as Proposition B of the November 2020 bond issue.  Proposition B failed in the election.

District staff will update the board regarding a recent assessment of the concession building.  The board will have an opportunity to give direction about its need for information, take action, etc. regarding the building.
12. Discussion Regarding Athletic Scoreboard Needs
Description:  The scoreboards at the football, baseball, and softball fields are reaching, or have exceeded, their lifespans.

The board will receive information about the costs, purchasing options, and potential revenue strategies to acquire the scoreboards.
Attachments: (1)
13. Monthly Updates:  Business, Finance & Food Service, Curriculum & Instruction, Maintenance & Operation and Technology Departments
Description:  Allison Byrd: Financial Updates
14. The Board May Convene into Closed (executive) session, TX Govt. Code Sec. 551.001,  to discuss the following Items:
14.A. To deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public of officer or employee (Tex Govt Code 551.0074, et seq.)
Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.
15. Action(s) Relative to items considered in Closed Session.
16. Personnel Resignations
Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.  If received, the Superintendent will present letters of resignation for Board information.
17. Board Announcements
18. Adjournment
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