February 22, 2021 at 6:30 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.

Description:  Topic: Regular Meeting of the Hamshire-Fannett ISD Board of Trustees
Time: Feb 22, 2021 06:30 PM Central Time (US and Canada)

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Meeting ID: 839 9090 6896
At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the Agenda for an open meeting must register with the Board Secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description:  As a result of the recent winter storm schools across the state of Texas closed their doors.  Hamshire-Fannett ISD was no exception.

The administration will update the board regarding the recent closure of school.

Description: 

Inclement weather conditions across Texas resulted in freezing temperatures, sleet, ice, and snow during the week of February 15-19, 2021. This weather event caused damage to district property that hasn’t been completely assessed prior to the current board meeting in order to determine complete costs. 

As assessment of facilities and damages are occurring, the board can consider an option to expedite services in emergency situations.

Description:  As a result of the upcoming bond project, the board will continue to receive monthly updates and information throughout the life of the project to its completion.

The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, project design, the design committee, the community bond committee, etc.

Description:  In keeping with the state’s 60x30 TX goal, the School Finance Commission recommended establishing a pre-K through 12th grade goal of at least 60 percent proficiency at TEA’s "Meets" standard for 3rd grade reading and math and 60 percent of high school seniors graduating either college or career ready. School boards must review progress of each plan at least annually at a public meeting by doing the following:

Receive annual/interim updates that contain the board outcome goal and progress measure being monitored along with 5 year deadline targets. 
 

An interim update on early childhood learning progress measures will be presented:

Goal 1: Progress Measure 1.3 (Reading- 1st & 2nd grades)

Goal 2: Progress Measure 2.3 (Math- 1st and 2nd grades)
 

Description:  The current bank depository contract with Texas First Bank will expire 08/31/2021.
The Texas Education Code, Section 45.205(b) allows the school district depository contract to be extended a total of three (3) two-year terms. It also allows for the depository contract to be modified for each two-year extension if both the school district and the district’s depository bank mutually agree to the terms. This would be the third and last two-year term extension. The district can choose to extend the depository contract with Texas First if they agree or it can choose to go out for bid/request for proposal to area banks.

Description:  The Board of Trustees have been supplied detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the  "Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description:  The Public Funds Investment Act requires all governmental agencies to review their investment policy and strategy annually.

CDA (LEGAL/LOCAL) outlines the information for review.

No changes are being requested.

Description:  In conjunction with Hamshire-Fannett ISD Board Policy, it is a requirement that the minutes of the previous board meeting(s) be approved by the board at a subsequent board meeting.

Acopy of the minutes is included in each board member's agenda packet for perusal and awaits board action.

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  Pursuant to Texas Education Code (TEC) §25.081 this waiver allows the district or charter school to train staff on various educational strategies designed to improve student performance in lieu of a maximum of 2100 minutes of student instruction. 
Hamshire-Fannett ISD would like the board to consider granting this waiver so we can continue to provide meaningful staff development throughout the school year. 

Description:  TEA has acknowledged that inclement weather has affected many school districts in Texas. TEA states that school districts can request a waiver to remote learn during a weather related event. The Hamshire-Fannett ISD community and
school district has been affected by power outages, water issues, hazardous driving conditions and other weather related issues.

Hamshire-Fannett ISD is requesting a waiver for our students to remote learn
while weather related issues are resolved in our community and school district.

Description:  For specific assessments including STAAR, if a district cannot assess all students during the district -scheduled assessment days and comply with local health protocols, the district can submit a waiver to require students who are not
scheduled to take that assessment to learn remotely on a scheduled testing day.

STAAR testing for students will take place in April and May. This waiver will allow
students not testing to learn remotely on scheduled testing days.

Description:  Missed School Days Waiver, pursuant to TEC §25.081, allows the district or
campus to request a waiver if instructional days are missed due to weather,
health, safety, or other issues and the district has exhausted the built in minutes used as bad weather days. Hamshire-Fannett used all of our built in additional minutes in the fall during hurricane evacuations.

Hamshire-Fannett ISD cancelled classes because of weather related hazardous conditions on the following days: February 16,17,18. We are requesting a waiver from TEA so we do not have to make up those days.

Description:  The District Calendar Committee is made up of district and campus
administrators, teachers, and parents. The committee met and listened to
feedback from members and their campuses. Factors included in the proposed district calendar include the following:

• Meaningful/Aligned staff development days throughout the school year to align with Professional Learning Communities.
• More curriculum and instruction time implemented before standardized testing.
• Time for Intermediate and Middle School campuses to transition back into their home campus.
• Finishing Semester 1 before Christmas break
• Built in minutes recommended by TEA in case of weather related issues.

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent wil bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description:  The district currently has one or more vacant positions.  Interviews are currently being conducted and the Superintedent will bring recommendations for the position(s) to this board meeting, if feasible.