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December 28, 2020 at 2:00 PM - Personnel

Agenda
1. Call to Order and Roll Call
Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.
2. Invocation
3. Pledges of Allegiance
4. Open Forum (Public Comment Section)
Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the Agenda for an open meeting must register with the Board Secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Topic: Special Meeting of the Hamshire-Fannett ISD Board of Trustees
Time: Dec 28, 2020 02:00 PM Central Time (US and Canada)

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Meeting ID: 862 8984 9056
5. Discussion and Possible Approval of Change Order for Construction Services
Description:  In the wake of flooding from Tropical Storm Imelda, a significant amount of the district’s facilities was damaged by flood waters.  The board hired LaBiche Architectural Group, Inc. to design a scope of work and bid the various projects for repair.  The board chose Mike Barnett Construction as its contractor for the Imelda repair work.

As part of flood mitigation, the board decided to have tile floors installed.  These floors will be able to handle future flooding; the floors will only require cleaning, drying, and disinfecting.  The tile, however, has to be installed on level floors to not present a trip hazard and to be within the specifications of the manufacturer for warranty purposes.  In light of the unknown and extensive leveling required to the floors at the campuses, Mike Barnett Construction is asking the district to approve a change order not to exceed $222,344.10. 
 
Attachments: (2)
6. Discussion of General Matters Related to the Bond Project
Description:  The board at its November 30, 2020 meeting received a significant amount of information from architects, legal counsel, financial advisors, and the administration regarding the upcoming bond project. The board will continue to receive monthly updates and information throughout the life of the project to its completion.

The administration will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, a project manager, process for hiring a construction manager at-risk, the community bond committee, design update, etc.
 
Attachments: (1)
7. Discussion of the District's Actions Regarding COVID-19
Description:  In the wake of COVI-19, many disruptions in the traditional educational processes have taken place.  The Texas Education Agency has set multiple sets guidelines for schools’ learning environment and health and safety environments.  
The board will receive a briefing on the district’s latest steps for academics and health and safety.  
 
8. The Board May Convene into Closed (executive) session to discuss the following Items:
8.A. To deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee (Tex Govt Code 551.001, et seq.)
Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent wil bring recommendations for the position(s) to this Board meeting, if feasible.
9. Action(s) Relative to items considered in Closed Session.
10. Adjournment
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