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October 5, 2020 at 6:30 PM - Special Meeting

Agenda
1. Call to Order and Roll Call
Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.
2. Invocation
3. Pledges of Allegiance
4. Open Forum (Public Comment Section)
Description: 

At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting.  Any person wishing to address the Board concerning an item on the Agenda for an open meeting must register with the Board Secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Topic: Special Meeting of the Board of Trustees of the Hamshire-Fannett ISD
Time: Oct 5, 2020 06:30 PM Central Time (US and Canada)

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5. Business Items (Consent Items)
Description:  The Board of Trustees have been supplied detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the "Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.
5.A. Discussion and Possible Approval of Protective Barriers Purchase
Description:  As a means of continuously improving safety, district administration has investigated additional security means to keep staff and students safe during COVID-19.  Barriers seem to provide an extra layer of separation when used correctly and consistently.

The board will consider to purchase 1500 desk/table barriers.  These are portable to give flexibility to staff and students to move the protective barrier to different locations.
 
5.B. Discussion and Possible Adoption of Preliminary Emergency Operations Plan
Description:  Emergency Operations Plans (EOP) have been developed by Texas districts since 2005.  Periodically these plans are updated.  Hamshire-Fannett ISD has begun its revision process and will continue updates throughout the school year.  The state wants to review submission of any kind for a baseline to establish support for district in the way of training and other needs.

Adoption of preliminary base plan.


 
6. Discussion and Possible Approval of Bid for Construction Services
Description:  In the wake of flooding from Tropical Storm Imelda, a significant amount of the district’s facilities was damaged by flood waters.  The board hired LaBiche Architectural Group, Inc. to design a scope of work and bid the various projects for repair.  Bids closed on Thursday, October 1, 2020.  Seven bids were submitted from the following companies: 1.) Apex, 2.) Mike Barnett Construction, 3.) McInnis Construction, 4.) Delk Construction, 5.) STEX Construction, 6.) Daniels Building and Construction, 7.) L&L Contractors, and 8.) N&T Construction.
Information regarding the bids are enclosed.


 
Attachments: (8)
7. Discussion and Possible Approval of Learning Modules
Description:  Due to COVID-19, the Texas Education Agency (TEA) offers a range of learning models that include face-to-face, remote (online), and hybrid.  After discussing learning models at its previous meeting, which included hearing from parents and teachers, the board issued a directive to the superintendent to bring a plan for face-to-face for board consideration.   

Due to COVID-19, the Texas Education Agency (TEA) offers a range of learning models that include face-to-face, remote (online), and hybrid.  After discussing learning models at its previous meeting, which included hearing from parents and teachers, the board issued a directive to the superintendent to bring a plan for face-to-face for board consideration.   
 
Attachments: (1)
8. The Board May Convene into closed (executive) session to discuss the following Items:
8.A. To deliberate the appointment, employment, evaluation, reassignemnt, duties, discipline or dismissal of a public officer or employee (Tex Govt Code 551.001, et seq.)
Description:  The District currently has one or more vacant positions.
Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.
 
9. Action(s) Relative to items considered in Closed Session
10. Board Announcements
11. Adjournment
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