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September 28, 2020 at 6:30 PM - Regular Meeting

1. Call to Order and Roll Call
Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.
2. Invocation
3. Pledges of Allegiance
4. Open Forum (Public Comment Section)
Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. An individual's comments to the Board shall not exceed three minutes total regardless of number of agenda items address.   Any person wishing to address the Board concerning an item on the Agenda for an open meeting must register with the Board Secretary by email at no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Boarding concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  COMPLAINTS AGAINST SPECIFIC EMPLOYEES OR INDIVIDUALS ARE NOT ALLOWED. THESE COMPLAINTS ARE COVERED BY A SEPARATE POLICY. Members of the public will not be allowed to offer comments on agenda action items when that item is on the floor for discussion unless requested to do so by the President of the Board. This audience participation period is not the appropriate means for bringing complaints for which resolution is sought.

Topic: Regular Meeting of the Board of Trustees of the Hamshire-Fannett Independent School District
Time: Sep 28, 2020 06:30 PM Central Time (US and Canada)

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5. Superintendent's Announcements
5.A. Enrollment
5.B. Special Meeting October 5, 2020
6. Discussion of the District's Actions regarding COVID-19 Responses.

In the wake of COVID-19, many disruptions in the traditional educational processes have taken place.  The Texas Education Agency has set multiple sets guidelines for schools’ learning environment and health and safety environments.  The district had to develop plans for online learning and health and safety, and the learning plan has been submitted to TEA for review and approval. 

The board will receive a briefing on the district’s responses and revisions since the start of school.


7. Discussion and Possible Approval of Campus Hybrid Instruction Waiver for Grades 9-12
Description:  Due to COVID-19, the Texas Education Agency (TEA) offers a wide range of waivers to assist schools in implementing a variety of instructional modalities.  The campus hybrid waiver allows high schools to operate a hybrid only model.  TEA recognizes that the challenges and benefits of teaching students in grades 9-12 can be leveraged more appropriately through a range of instructional methods.   
The board will receive information about the hybrid only instructional model and how that model may benefit students and teachers in this COVID-19 environment.
Attachments: (1)
8. Discussion of November 2020 Bond
Description:  To continually meet facilities needs of the district, the Board has set a goal for long-range-range facility planning in Hamshire.  The Board hired PBK Architects to complete a facilities assessment, develop the long-range plan, and to develop bond related materials. At its regular June 2020 meeting, the board voted unanimously call for a bond election in November of 2020 to implement Phase I of its long-range plan.

The administration will update the board regarding the bond activities that have occurred.
9. Business Items (Consent Items)
Description:  The Board of Trustees have been supplied detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individuals items ma be removed the the "Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.
9.A. Approval of August 24, 2020 Board Minutes
Attachments: (1)
9.B. Approval of August and September 2020  Expenditures/Financials
Attachments: (3)
9.C. Ratify the Commissioner's Court decision to Approve Waiver of Penalty and Interest on  Delinquent Tax Payments.

The Tax Office has billed an owner of the property mentioned in the attachment according to Sec. 33.011 of the State Property Tax Code. It reads as follows: "The governing body of a taxing unit may provide for the waiver of penalties and interest on a delinquent tax if an act or omission on an officer, employee, or agent of the taxing unit caused the taxpayer’s failure to pay the tax before the delinquency and if the tax is paid within 21 days after the taxpayer knows or should know of the delinquency."

Ratification of the Commissioner's Cour decision to accept these payments as attached by HFISD's Board of Trustees

Attachments: (1)
10. The Board May Convene into closed (executive) session to discuss the following Items:
10.A. To deliberate the appointment, employment, evaluation, reassignemnt, duties, discipline or dismissal of a public officer or employee (Tex Govt Code 551.001, et seq.)
Description:  The District currently has one or more vacant positions.
Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.
11. Action(s) Relative to items considered in Closed Session
12. Monthly Updates
13. Board Announcements
14. Adjournment
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