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July 27, 2020 at 6:30 PM - Regular Meeting

Agenda
1. Call to Order and Roll Call
Presenter:  Chad Blanchard
Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.
2. Invocation
Presenter:  Chad Blanchard
3. Pledges of Allegiance
4. Open Forum (Public Comment Section)

 
Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. An individual's comments to the Board shall not exceed three minutes total regardless of number of agenda items address.   Any person wishing to address the Board concerning an item on the Agenda for an open meeting must register with the Board Secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Boarding concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  COMPLAINTS AGAINST SPECIFIC EMPLOYEES OR INDIVIDUALS ARE NOT ALLOWED. THESE COMPLAINTS ARE COVERED BY A SEPARATE POLICY. Members of the public will not be allowed to offer comments on agenda action items when that item is on the floor for discussion unless requested to do so by the President of the Board. This audience participation period is not the appropriate means for bringing complaints for which resolution is sought.

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5. Superintendent's Announcements
Presenter:  Dr. Augustine
5.A. EISO Training Update
Description:  Next training will be in August.  Date will be announced on Wednesday August 29, 2020
5.B. Election Signup (July 20 - Aug. 17)
5.C. Region 5 School Board Conference--
August 12, 2020  8:30 - 3:30 PM
Face to face and/or virtually via zoom.
Description:  Sessions to include COVID-19 and Back to School, Legislative Session highlights, The Design and Construction Process and Teacher Incentive Allotment
6. Discussion of Imelda Repairs
Presenter:  Dr. Augustine
Description:  In the aftermath of Tropical Storm Imelda, the district is left with the task of rebuilding two campuses and making repairs to other areas throughout the district.  At its April 27, 2020 board meeting, the Board selected LaBiche Architects to design and develop building repairs, which includes designing for flood mitigation.

The board will receive an update about the design, progress, flood mitigation design, and other matters relating to repairing the Fannett campuses.  The board may issue a directive to the administration to execute certain wishes the board has after listening to the updated information.
7. Discussion of Progress Related to the Called Bond Election
Presenter:  Dr. Augustine
Description:  To continually meet facilities needs of the district, the Board has set a goal for long-range-range facility planning in Hamshire.  The Board hired PBK Architects to complete a facilities assessment, develop the long-range plan, and to develop bond related materials. At its regular June 2020 meeting, the board voted unanimously call for a bond election in November of 2020 to implement Phase I of its long-range plan.

The administration will update the board regarding the bond preparation progress.
8. Possible Approval of Student Code of Conduct and Review 2020-2021 Student Handbooks
Presenter:  Jon Burris
Description:  Student Code of Conduct books and Student Handbooks are to be developed and distributed annually at the beginning of the school year.
Each campus has revised the 2020-2021 handbook to reflect TASB model. Each Board member has been provided with a brief description of changes, if any were made. Once approved, the handbooks will be distributed to students and parents.

The Superintendent recommends adoption of the Student Code of Conduct the handbooks are subject to Board review, but shall not be adopted by the Board Changes for each campus student handbook were given to the Board
9. Budget Update, Discussion and Possible Action on Staff Raises for 2020-2021
Presenter:  Mrs. Byrd
Description:  Budget update provided to allow the board to see the changes in any additional expenditure increases and any significant changes in property value.

Handouts of the Budget Update will be given at the time of the board meeting to be able to provide the most up to date numbers including the certified property values.

1 No Raise

2. Returning Teachers, Nurses, and Librarians - Range of 1%-3%
3. #2 plus All Other Staff - Range of 1%-3%

4. Step Raises for Returning Teachers, Nurses, and Librarians and 1% for all other staff.

5. Flat raise for all Returning Teachers, Nurses, Librarians and staff on the
Administrative/Professional Compensation Plan of $1,150 with all other    staff receiving a 1% raise.
Attachments:
10. Discussion and Possible Approval of Transportation Contract Cost Increase
Presenter:  Mrs. Byrd
Description:  All Aboard School Transportation was awarded a new contract to manage the Hamshire-Fannett Transportation Department effective July 1, 2018. The contract is for July 1,2018 - June 30, 2021 with board approval option of 5 additional one-year renewals.

This year All Aboard School Transportation is requesting an increase in costs for Daily Rate charges for bus routes, Hourly Rate charges for Extracurricular Routes, Bus Monitors and Maintenance Hourly Rates. The rate increase is either a 1.5% or 2% increase. The increase would help them provide raises for their drivers. Due to the unusual year that we have had, to estimate the increase I used billing information from 2018-2019 for the number of routes, hours and extracurricular routes. 1.5% increase is estimated to be $18,750 per year. 2.0% increase is estimated to be $25,000 per year.

With the next year having so many unknowns, this is truly an estimated increase.
Attachments:
11. Discussion and Possible Approval of Architectural Services with PBK.
Presenter:  Dr. Augustine
Description:  To continually meet facilities needs of the district, the Board has set a goal for long-range-range facility planning in Hamshire.  The Board hired PBK Architects to complete a facilities assessment, develop the long-range plan, and to develop bond related materials. At its regular June 2020 meeting, the board voted unanimously call for a bond election in November of 2020 to implement Phase I of its long-range plan.

The board will consider PBK’s proposal for the following services: 1.) architectural, 2.) mechanical, 3.) electrical, 4.) plumbing, 5.) civil, and 6.) food services (if needed).  Further descriptions are included in the proposal.
12. Discussion and Possible approval of Resolution Regarding STARR Testing and Accountability
Presenter:  Dr. Augustine
Description:  In the wake of COVID-19, many disruptions in the traditional educational processes have taken place.  In prior years of significant disruption to schools in Texas, the Texas Education Agency (TEA) has set made exceptions for districts relating to STAAR Testing and state accountability. 

The board will discuss the pros and cons testing and accountability during this year of disruption due to COVID-19.
13. Discussion of the District's Planning Efforts to Open School During the COVID-19 Pandemic
Presenter:  Dr. Augustine
Description:  In the wake of COVI-19, many disruptions in the traditional educational processes have taken place. The Texas Education Agency has set multiple sets guidelines for schools’ learning environment and health and safety environments. The district must develop plans for online learning and health and safety, and the learning plan must be submitted to TEA for review and approval. These plans are due to the agency on October 1, 2020. In the interim, districts must publish to the public it’s framework for operations regarding learning environments and health and safety. District administrators published the district’s operational frameworks on Wednesday, July 22, 2020.

The board will receive briefing on the district’s framework for starting school.
14. Consider and Possibly Authorize the Superintendent to Submit the District's Asynchronous Plan
Presenter:  Dr. Augustine
Description:  Due to instructional needs stemming from COVID-19, the Texas Education Agency (TEA) has allowed for atypical models of education such as online learning. In addition, each district in Texas is encouraged to allow parents options for instructional models.

TEA has required that each district develop a plan for online learning in a synchronous or asynchronous environment. The district must then submit the plan to TEA for review and approval. District leaders have decided that the asynchronous environment is best for Hamshire-Fannett ISD. Therefore, an asynchronous plan must be developed and submitted. With the board’s prior authorization, the superintendent may submit the district’s plan at the time of it’s completion, rather then waiting for a board meeting to
seek the board’s approval.
15. Set Public Meeting Date for the 2020-2021 Proposed Budget and Tax Rate
Presenter:  Mrs. Byrd
Description:  Truth-in-Taxation guidelines require the governing body of a school district to set a public meeting date to discuss the budget and proposed tax rates. A "Notice of the Public Meeting to Discuss Budget and Proposed Tax Rate" will be published 10-30 days prior to this Public Meeting.
16. Presentation, Discussion and Possibly Scheduling of Meeting(s) Regarding Budget Adoption
Presenter:  Allison Byrd
17. Recommended Consent Items A - I
Description:  The Board of Trustees have been supplied detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individuals items ma be removed the the "Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.
17.A. Approval of June 29, 2020 Board Minutes
Attachments:
17.B. Approval of Quarterly Investment Report
Presenter:  Mrs. Byrd
Description:  All investments made by the District shall comply with the Public Funds Investment Act (Texas Government Code Chapter 2256, Subchapter A) and all federal, state, and local statues, rules or regulations.

Not less than quarterly, the investment office shall prepare and submit to the Board a written report of investment activities for all funds covered by the Public Funds Investment Act. This report shall be presented to the Board within a reasonable time after the end of the period.
Attachments:
17.C. Proposed Tax Rate to Be Published in "Notice of Public Meeting"
Presenter:  Mrs. Byrd
Description:  Truth-in-Taxation guidelines require the governing body of a school district to vote on a proposed tax rate to be published in the "Notice of Public Meeting to Discuss Budget and Proposed Tax Rate" 10-30 days prior to the Public Meeting.

Based on information available at this time, the proposed tax rate is:

                               M & O $1.05470
                               I & S $0.23237

Total Preliminary Tax Rate:     $1.28707 / $100 of taxable value

Preliminary Taxable Value 07/17/2019:    $646,580,383

Tax Compression Decrease Under 2019: $0.01365 Taxable Value (M&O)

Proposed Increase Above 2019: $0.02087 Taxable Value (I&S)
Attachments:
17.D. Ratify the Commissioner's Court decision to Approve Waiver of Penalty and Interest on these Payments
Presenter:  Allison Byrd
Description:  The Tax Office has billed an owner of the property mentioned in the attachment according to Sec. 33.011 of the State Property Tax Code. It reads as follows: "The governing body of a taxing unit may provide for the waiver of penalties and interest on a delinquent tax if an act or omission on an officer, employee, or agent of the taxing unit caused the taxpayer’s failure to pay the tax before the delinquency and if the tax is paid within 21 days after the taxpayer knows or should know of the delinquency."

Ratification of the Commissioner's Court decision to accept these payments as attached by HFISD's Board of Trustees.
Attachments:
17.E. Approval of June 17 - July 16 Expenditures/Financials
Presenter:  Mrs. Byrd
Description:  It is customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of distric indebtedness is provided for the Board perusal and utilization.
Attachments:
17.F. Consideration and Possible Approval of T-TESS Appraisal List
Presenter:  Dr. Augustine
Attachments:
17.G. Consideration and Possible Approval of T-PESS Appraisal Calendar
Attachments:
17.H. Consideration and Possible Approval of T-TESS Appraisal Calendar
Attachments:
17.I. Consideration and Possible Approval of Revised Academic Calendar
Attachments:
18. Monthly Updates
Description: 
Jon Burris:
Terry Sanders:     Tennis Courts
Allison Byrd: 
Coach Waggoner:  Hollman locker rooms
                                Track
 
19. The Board may convene into closed (executive) session to discuss the following items:
Presenter:  Chad Blanchard
Description:  Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.
19.A. To deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee. Tex. Gov't Code §551.074(a)(1)
Description:  Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session
19.B. CLOSED SESSION (Tex Govt Code 551.001, et seq.)
Presenter:  Dr. Augustine
Description:  Pursuant to Texas Government Code Sections 551.071 and 551.0821, and 551.129, consultation with school attorney concerning potential litigation and possible settlement of TEA Mediation Only matter Student v Hamshire Fannett Independent School District; TEA Docket No. 098-DM-0520 (Before a Special Education Mediator for the State of Texas).

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session
19.C. To deliberate deployment or implementation of security personnel or devices. Tex. Gov't Code 551.076
Presenter:  Dr. Augustine
Description:  The board has, over the years, considered safety measures on campuses.  In addition, the board has continuously set campus safety as a board and/or superintendent’s goal.  The board and administration have discussed several measures surrounding school safety that include hardening schools, training, school resource officers, and approval of Guardian and Marshall programs

The board will discuss and possibly reauthorize the implementation of security personnel, procedures, and/or devices.
20. Action Relative to Items discussed During Closed Session
20.A. Consider and take possible action regarding employment, reevalution, reassignment, duties, discipline or dismissal of a public officer or employee.
20.B. CLOSED SESSION (Tex. Govt. Code Section 551.001, et seq)
Presenter:  Dr. Augustine
Description:  Pursuant to Texas Government Code Sections 551.071 and 551.0821, and 551.129, consultation with school attorney concerning potential litigation and possible settlement of TEA Mediation Only matter Student v Hamshire Fannett Independent School District; TEA Docket No. 098-DM-0520 (Before a Special Education Mediator for the State of Texas).
20.C. Possible Re-authorization of the Resolution Providing for Safety and Security of Students, Staff and Visitors
Presenter:  Dr. Augustine
21. Personnel Resignations
Presenter:  Dr. Augustine
Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letter of resignation for Board Information.
22. Personnel Employment
Presenter:  Dr. Augustine
Description:  The District currently has one or more vacant positions.
Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.
23. Adjournment
Presenter:  Chad Blanchard
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