December 12, 2024 at 12:30 PM - Regular Meeting
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1. Call to Order
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2. Invocation
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3. Roll Call
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4. Audience
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5. Informational Items
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5.a) 2023-2024 Audit Report
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6. Director Reports
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6.a) Dr. Dewitt Smith - Executive Director/Chief Executive Officer
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6.b) Linda Jolly - Executive Advisor
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6.c) Britt Hayes - Chief Financial Officer
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6.c)1) Financial Statement
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6.c)2) TxCEE
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6.c)3) Amanda Magallan - Associate Director of Federal Programs & Leadership
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6.d) Ronnie Golson - Deputy Director of Superintendent Support, Technology & Information Services
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6.d)1) Jill Rivera - Associate Director of Instruction & School Support
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6.d)2) Casey Ritchie - Chief Technology Officer
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6.d)3) Chris Enriquez - Chief Instructional Technology & Analytics Officer
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7. Consent Agenda
Description:
Region 18 is asking the Board to Approve the following items via Consent Agenda:
a) Consider Approval of Minutes for August 22, 2024 Board Meeting b) Consider Approval of Minutes for September 24, 2024 Special-Called Board Meeting c) Consider Approval of Budget Amendment #2 d) Consider Authorization to Accept Donation from Fasken Foundation e) Consider Approval of Contract for Enhancement and Maintenance of the Current Legal Framework for the Child-Centered Special Education Process f) Consideration for Approval of 2024-2025 Regional Advisory Committees - 2024-2025 Superintendent's Advisory Committee - 2024-2025 Title III - SSA Advisory Committee - 2024-2025 Counselor Team Leaders & Support - 2024-2025 Migrant SSA Advisory Council - 2024-2025 Region 18 Special Education Directors - 2024-2025 Visual Impairment Advisory -2024-2025 GT Advisory Committee -2024-2025 CTE SSA Advisory Committee -2024-2025 Region 18 ESC Purchasing Cooperative Advisory Committee -2024-2025 EDLINK18 Governing Board |
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8. Action Items
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8.a) Consider Approval of the 2023-2024 Audit Report
Description:
As reported, an external audit was performed by Bolinger, Segars, Gilbert and Moss, L.L.P., Certified Public Accountants in September of 2024. Management believes that the auditing firm performed adequate testing and implemented appropriate accounting standards to assure an accurate depiction of the Service Center's financial position at August 31, 2024.
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8.b) Consider Selection of Independent Auditor for 2024-2025
Description:
Based upon continued receipt of an accurate audit and effective, efficient and reasonable audit procedures, management recommends that the ESC continue using Bolinger, Segars, Gilbert and Moss L.L.P. as its external auditing firm for the 2024-2025 fiscal year. The estimated fee for the 2023-2024 audit is $30,000.
Cost Comparison by Fiscal Year: 2024 Audit - $30,000 (estimated) 2023 Audit - $30,000 2022 Audit - $27,500 2021 Audit - $28,000 2020 Audit - $26,000 |
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8.c) Consider Authorization to Competitively Purchase One SUV Vehicle from Dealer Stock
Description:
Due to the inability of dealerships to order and deliver two full size SUVs within 365 days and because dealerships are typically unwilling to hold current inventory for future board evaluation, we are asking the board to consider granting authority to the Executive Director, or Designee to solicit and evaluate quotes to determine the best value, and then to purchase one full size SUVs from existing dealer stock for Region 18 ESC fleet usage.
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8.d) Call for Election of Board of Directors Places 5 and 7
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9. Executive Session
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9.a) Personnel
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9.b) Consultation with Region 18 ESC general counsel to seek and receive legal advice regarding pending legal matters including, but not limited to, personnel matters and/or pending or contemplated litigation. (Closed Session under Tex. Gov't Code 551.071)
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9.c) Discuss Evaluation and Employment Letter Agreement of the Executive Director (Closed Session under Tex. Gov't Code 551.071 and 551.074)
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10. Action Items (Continued in Open Session)
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10.a) Consider Approval of Evaluation and Employment Letter Agreement with Executive Director/CEO
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11. Adjourn Meeting
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