August 25, 2022 at 11:30 AM - Regular Meeting
| Agenda |
|---|
|
1. Call to Order
|
|
2. Invocation
|
|
3. Roll Call
|
|
4. Audience
|
|
5. Public Hearing on Region 18 Academic Performance for 2021-2022
Description:
The Board will conduct a public hearing on the performance of school districts and campuses in Region 18 for the 2021-2022 school year on the state's accountability system set by the Commissioner of Education.
|
|
6. Information Items
|
|
6.a) Financial Statement
Description:
The Financial Report is shown in three sections. The first is the Financial Statement, which shows the budget to actual variances for both revenues and expenditures. The Statement of Position uses projected revenues and expenditures to estimate a fund balance at fiscal year-end, August 31, 2022. The third page is an investment report, which reflects investment balances, interest earned and shows a comparison of our interest rates to market trends.
|
|
7. Director Reports
|
|
7.a) Dr. Dewitt Smith - Executive Director/Chief Executive Officer
|
|
7.b) Britt Hayes - Chief Financial Officer
|
|
7.b)1) Joann Taylor - Chief TxCEE Officer
|
|
7.c) Linda Jolly - Deputy Director of School Improvement and Federal Programs
|
|
7.c)1) Dr. Autumn Sloan - Chief School Improvement & Accountability Officer
|
|
7.c)2) Jill Rivera - Chief Instructional & Federal Programs Officer
|
|
7.c)3) Chris Enriquez - Director of Instructional Technology & Analytics
|
|
7.d) Ronnie Golson - Deputy Director of Leadership & Superintendent Support
|
|
7.d)1) Casey Ritchie - Chief Technology Officer
|
|
8. Action Items
|
|
8.a) Consider Approval of Minutes for June 9, 2022 Board Meeting
Description:
The June 9, 2022 Board of Directors Meeting minutes are attached for review and approval.
|
|
8.b) Consider Approval of Budget Amendment #6
Description:
The Texas Education Agency requires the Service Center to adopt a General Fund budget by function code. Amendments to the adopted budget between functions must be reflected in the official minutes. The following summary includes amendments for the 2021-2022 budget year. Please note that Transfers only move appropriations within the approved budget. In other words, they do not increase the total amount budgeted for the given fiscal year. Amounts in the Amendments section are in addition to the total amount approved in the initial budget and may impact fund balance.
|
|
8.c) Consider Approval of Initial 2022-2023 Budget
Description:
Chapter 8.003(f) of the Texas Education Code requires that the Service Center adopt an annual budget. A detailed budget is included for consideration.
|
|
8.d) Consider Approval of 2022-2023 Employee Benefits
Description:
Attached is a copy of the TRS-Active Care information for 2022-2023 and a summary of insurance plans available to staff for consideration. Region 18 currently pays $525 per month per employee.
|
|
8.e) Consider Approval of Designation of Funds for Committed Fund Balance
Description:
Mr. Britt Hayes will provide information for Board consideration and discussion of designation of funds for Committed Fund Balance.
|
|
8.f) Consider Approval to Void Aging Receivables Deemed Uncollectible
Description:
The Service Center recommends voiding invoices five years old or older and deemed uncollectible. One invoice is attached for consideration.
|
|
8.g) Consider Adoption of Board Policy Update #28
Description:
Explanatory Notes for ESC Localized Policy Manual Update 28 as recommended by TASB and approved by Region 18 ESC attorneys are attached for review.
|
|
8.h) Consider Approval of Increased Overnight Per Diem Rates
Description:
An increase to the ESC18 overnight travel per diem rate is recommended to offset inflation and higher costs associated with travel.
|
|
8.i) Consider Adoption of Resolution empowering the Executive Director/CEO to authorize Prosperity Bank to issue credit cards to Region 18 employees to make lawful charges to be paid by Region 18 ESC.
Description:
Region 18 is requesting the Board of Directors to empower the Executive Director/CEO to authorize, enable and instruct Prosperity Bank to issue credit cards, with specified limits, in the name of Region 18 ESC, for use by its designated and specified employees.
|
|
8.j) Consider granting authority to Chief Financial Officer for approval of contract for enhancement and maintenance of the current Legal Framework for the Child-Centered Special Education process
Description:
Region 18 ESC will solicit sealed Requests for Proposals to enhance and maintain the current Legal Framework for the Child-Centered Special Education Process for the period of September 1, 2022 to August 31, 2023.
|
|
8.k) Consider Approval and Award of RFP R18-2022-06-000026 for Fleet Vehicle Purchase
Description:
Region 18 is requesting approval from the Board of Directors for the purchase of four full-size SUVs and one pickup truck for the Region 18 fleet.
|
|
9. Executive Session
|
|
9.a) Personnel
|
|
9.b) Seek and receive legal advice regarding pending litigation in the 250th Judicial District of Travis County, Texas. (Closed Session under Tex. Gov't Code 551.071)
|
|
9.c) Deliberation regarding the purchase, exchange, lease, or value of real property. (Closed Session under Tex. Gov't Code 551.072)
|
|
9.d) Consultation with Region 18 ESC general counsel to seek and receive legal advice regarding pending legal matters including, but not limited to, personnel matters and/or pending or contemplated litigation. (Closed Session under Tex. Gov't Code 551.071)
|
|
9.e) Seek and receive legal advice from ESC's legal counsel regarding legal implications of adopting a policy permitting employees to carry concealed firearms on ESC premises, at ESC-sponsored and ESC-related activities, and at Board meetings.
|
|
9.f) Deliberation to adopt one or more resolutions authorizing certain Region 18 ESC employee(s) who possess a license to carry a firearm under Texas Government Code, Chapter 411, and who are recommended by the Executive Director, to carry such firearm in accordance with Board policy CK(LOCAL) and the regulations of the Region 18 ESC Administration. Any action on this agenda item will occur in open session.
|
|
10. Action Items (Continued)
|
|
10.a) Consider Approval of Revised Board Policy CK(LOCAL) Regarding Safety Program/Risk Management
Description:
Deliberation and possible action to modify Board policy CK(LOCAL) to authorize certain Region 18 ESC employee(s) who possess a license to carry a firearm under Texas Government Code, Chapter 411, and who are subsequently certified by the Executive Director as meeting other administrative criteria, to carry such firearm(s) on Region 18 ESC premises, at ESC-sponsored or ESC-related activities, and at Board meetings.
|
|
10.b) Deliberation and possible action to adopt one or more resolutions authorizing certain Region 18 ESC employee(s) who possess a license to carry a firearm under Texas Government Code, Chapter 411, and who are recommended by the Executive Director, to carry such firearm in accordance with Board policy CK(LOCAL) and the regulations of the Region 18 ESC Administration.
Description:
Region 18 is requesting the Board to take action on resolutions allowing certain Region 18 ESC employees to carry firearms in accordance with Board Policy CK(LOCAL) as presented to the Board for consideration in Executive Session.
|
|
10.c) Consider Approval of 2022-2023 Salaries
Description:
Region 18 is providing information for Board consideration of a 2022-2023 employee salary increase of 4% of midpoint.
|
|
10.d) Consider Acceptance of Resignation of Place 6 Board Member, Dr. Kevin Mitchell, effective August 26, 2022.
Description:
A letter of resignation from Dr. Kevin Mitchell, Place 6 representative, is attached for discussion and consideration.
|
|
11. Adjourn Meeting
|