August 26, 2021 at 11:30 AM - Regular Meeting
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1. Call to Order
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2. Invocation
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3. Roll Call
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4. Audience
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5. Public Hearing on Region 18 Academic Performance for 2020-2021
Description:
The Board will conduct a public hearing on the performance of school districts and campuses in Region 18 for the 2020-2021 school year on the state's accountability system set by the Commissioner of Education.
Due to the COVID-19 pandemic, districts did not receive letter grades for 2020-2021. All campuses and districts will be labeled Not Rated: Declared State of Disaster. |
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6. Information Items
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6.a) Financial Statement
Description:
The Financial Report is shown in three sections. The first is the Financial Statement, which shows the budget to actual variances for both revenues and expenditures. The Statement of Position uses projected revenues and expenditures to estimate a fund balance at fiscal year-end, August 31, 2021. The third page is an investment report, which reflects investment balances, interest earned and shows a comparison of our interest rates to market trends.
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6.b) Report on Region 18 ESC Business Plan
Description:
Mr. Britt Hayes will provide information on the updated Region 18 Business Plan.
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6.c) Report on Property Casualty Insurance Renewal 2021-2022
Description:
Region 18 renewed its property casualty insurance with TASB for the 2021-2022 fiscal year. Please refer to the attached proposal and summary of coverage.
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6.d) Report on 2021-2022 Purchasing Cooperative
Description:
The Discount Bid for the Region 18 ESC Purchasing Cooperative opened on April 5, 2021. The Region 18 eBid system was used for all submissions. The RFP closed at 3:00 p.m. on June 4, 2021. A summary of the 2021-2022 Region 18 ESC Purchasing Cooperative Catalog Bid RFP #R18-2021-030000017 is attached.
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6.e) Report on Honor Awards
Description:
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7. Director Reports
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7.a) Dr. Dewitt Smith - Executive Director/Chief Executive Officer
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7.b) Britt Hayes - Deputy Director of Finance/Chief Financial Officer
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7.b)1) Joann Taylor - Chief TxCEE Officer
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7.c) Linda Jolly - Deputy Director of School Improvement and Federal Programs
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7.c)1) Dr. Autumn Sloan - Chief School Improvement & Accountability Officer
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7.c)2) Jill Rivera - Chief Instructional & Federal Programs Officer
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7.c)3) Chris Enriquez - Director of Instructional Technology & Analytics
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7.d) Ronnie Golson - Deputy Director of Leadership & Superintendent Support
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7.d)1) Casey Richie - Chief Technology Officer
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8. Action Items
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8.a) Consider Approval of Minutes for June 10, 2021 Meeting
Description:
The June 10, 2021 Board of Directors Meeting minutes are attached for review and approval.
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8.b) Consider Approval of Budget Amendment #6
Description:
The Texas Education Agency requires the Service Center to adopt a General Fund budget by function code. Amendments to the adopted budget between functions must be reflected in the official minutes. The following summary includes amendments for the 2020-2021 budget year. Please note that Transfers only move appropriations within the approved budget. In other words, they do not increase the total amount budgeted for the given fiscal year. Amounts in the Amendments section are in addition to the total amount approved in the initial budget and may impact fund balance.
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8.c) Consider Approval of Initial 2021-2022 Budget
Description:
Chapter 8.003(f) of the Texas Education Code requires that the Service Center adopt an annual budget. A detailed budget is included for consideration.
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8.d) Consider Approval of 2021-2022 Employee Benefits
Description:
Attached is a copy of the TRS-Active Care information for 2021-2022 and a summary of insurance plans available to staff for consideration. Region 18 currently pays $525 per month per employee.
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8.e) Consider Approval of 2021-2022 Salaries
Description:
Region 18 is asking the Board to consider an employee salary increase for 2021-2022 in the amount of 4% of midpoint. A list of employees including recommended increases by employee has been provided to members of the board for their review.
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8.f) Consider Adoption of Resolution Granting Additional Five Days Local Sick Leave for Fiscal Year 2021-2022
Description:
The Board will consider and discuss making an additional five days of local sick leave available to ESC employees to be used in the same manner and for the same reasons as is currently set forth for "local sick leave" in Board policy DEB(LOCAL) through the 2021-2022 fiscal year.
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8.g) Consider Approval of Designation of Funds for Committed Fund Balance
Description:
Mr. Britt Hayes will provide information for Board consideration and discussion of designation of funds for Committed Fund Balance.
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8.h) Consider Participation in Axeon Interlocal Inc. for Procurement of Electricity
Description:
The Board will consider and discuss participation in an interlocal agreement for the procurement of electricity.
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8.i) Consider Granting Authority to Chief Financial Officer to Sign Strike Agreement with Axeon Interlocal Inc.
Description:
The Board will consider and discuss granting authority to the Chief Financial Officer to sign time-sensitive Market Watch Offer Sheet.
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8.j) Consider granting authority to Chief Financial Officer for approval of contract for enhancement and maintenance of the current Legal Framework for the Child-Centered Special Education process.
Description:
Region 18 ESC is soliciting sealed Request for Proposals, Proposal R18-2021-08-000018, to enhance and maintain the current Legal Framework for the Child-Centered Special Education Process for the period of September 1, 2021 to August 31, 2022. Proposals must be submitted by 4:00 p.m., August 31, 2021.
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8.k) Consider Adoption of Board Policy Update #27
Description:
Explanatory Notes for ESC Localized Policy Manual Update 27 as recommended by TASB and approved by Region 18 ESC attorneys are attached for review.
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8.l) Consider Approval of Revised Board Policy CB(LOCAL)
Description:
Revisions are recommended to Board Policy CB(LOCAL) regarding public notice of federal grant applications.
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8.m) Consider Acceptance of Donation from Energy for Schools
Description:
Consider and discuss acceptance of donation from Energy for Schools.
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9. Executive Session
Description:
At this time the Board will more into Executive Session.
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9.a) Personnel
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9.b) Seek and receive legal advice regarding pending litigation in the 250th Judicial District of Travis County, Texas. (Closed Session under 551.071)
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9.c) Consultation with Region 18 ESC general counsel to seek and receive legal advice regarding pending legal matters including, but not limited to, personnel matters and/or pending or contemplated litigation. (Closed Session under Tex. Gov't Code 551.071)
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9.d) Real Property Deliberations (Closed Session under 551.072)
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9.e) Consider Amendments to Employment Letter Agreement with Executive Director (Closed Session under Tex. Gov't Code 551.074)
Description:
Action is required to approve an amended Employment Letter Agreement with the Executive Director.
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10. Action Items (continued)
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10.a) Consider Approval of Amended Employment Letter Agreement with Executive Director
Description:
Action is required to approve an amended Employment Letter Agreement with the Executive Director.
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11. Adjourn Meeting
Description:
The next regular meeting is October 7, 2021 at 11:30 a.m.
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