March 9, 2011 at 6:30 PM - Regular Meeting
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I. Call to Order
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II. Pledge of Allegiance and Moment of Silence
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III. Board Awards and Recognitions
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III.1. Recognition of Veterans Memorial High School Girls Swim Team for District Championship
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III.2. Recognition of Veterans Memorial High School Swimmers Who Competed at State Meet
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III.3. Recognition of Veterans Memorial High School Wrestler Who Competed at State Meet
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IV. Presentation(s) to the Board
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IV.1. 2010 AEP SCORE/City Smart Incentive Check
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V. Comments from the Public
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VI. Discussion and Possible Action
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VI.1. Discussion and Possible Action for Approval of Reassignment to Title I Specialist
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VI.2. Discussion and Possible Action for Approval of Occupational Therapist Positions
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VI.3. Discussion and Possible Action of 2011-2012 School Calendar
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VI.4. Approval of Out-of-State Trip: Michigan State University (MSU) College Assistance Migrant Program (Camp)
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VI.5. Discussion of Cost-Cutting Recommendations for 2011 - 2012
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VI.6. Discussion and Approval to Extend Bank Depository Contract
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VI.7. Discussion and Approval of General Fund Committed Fund Balance
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VI.8. Discussion and Approval to Advertise Request for Qualifications for Independent Audit Services
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VI.9. Approval of Purchases of $50,000 and Over
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VI.9.a. Technology Purchases through the Texas Department of Information Resources (DIR) and TASB (Buy-Board) - Migrant Department
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VI.10. Consideration and Approval for the Selection of Architectural Services for the Veterans Memorial High School Agricultural Shop Additions
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VI.11. Authorization to Utilize 2006 Bond Interest Monies for Construction Projects and Repairs to Meet ADA Compliance Requirements in Lieu of TEA/CATE Audit
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VI.12. Consideration and Approval of Change Proposal Request #18-Credit to Delete Occupancy Sensors from the Project, Change Proposal #13R-Cost for additional conduits for fiber, fire alarm, security and intercom, Change Proposal #21-Cost for signage and Change Proposal #22-Cost to replace sheetrock in the corridors of Buildings A and C at Leal Elementary Renovations Project
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VI.13. Consideration and Approval of Change Proposal Request Change Proposal #7-Cost for Remobilization of Site, Utility and Concrete Subcontractors, Change Proposal #21-Cost to install 3-4” conduits to the MDF Room, Change Proposal #22-Cost to add receptacle and outlet to Secretary’s Office, Change Proposal #23-Cost to add curtain, lighting, projection screen to stage and relocation of handicap ramp, Change Proposal #24-Cost to install 2-4” conduits for fiber optic cable, Change Proposal #25-Cost to replace the roof (Option #1, #2, or #3), Change Proposal #26-Credit to delete Vinyl Wall Covering from Classrooms, Change Proposal #27-Credit to delete painted gypsum board from the corridor, Change Proposal #28-Cost to add three pair of additional doors and hardware, and Change Proposal #29-Cost for metal soffit under metal roof at Alton Elementary Renovations Project
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VI.14. Consideration and Approval for Payment of Remaining Balance to Daktronics for the Tom Landry Football Stadium Scoreboard Less Liquidated Damages
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VI.15. Recommendation and Approval of the Selection for:
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VI.15.a. PEIMS Specialist
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VI.15.b. Other Position(s) Requiring Board Approval
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VII. Items to Consider: The Board will consider and may act on the following items under a CONSENT AGENDA. Any Trustee may request the removal of an item from the CONSENT AGENDA for individual consideration and action.
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VII.1. Approval of Second Reading and the Adoption of TASB-Initiated Localized Updates to Board Policy:
Policy Update 89, affecting Local Policies- CKB(LOCAL): SAFETY PROGRAM/RISK MANAGEMENT - ACCIDENT PREVENTION AND REPORTS-revising policy EEJA(LOCAL): INDIVIDUALIZED LEARNING - CREDIT BY EXAMINATION WITH PRIOR INSTRUCTION-deleting policy EEJB(LOCAL): INDIVIDUALIZED LEARNING - CREDIT BY EXAMINATION WITHOUT PRIOR INSTRUCTION-deleting policy EEJC(LOCAL): INDIVIDUALIZED LEARNING - CORRESPONDENCE COURSES-deleting policy EHDB(LOCAL): ALTERNATIVE METHODS FOR EARNING CREDIT - CREDIT BY EXAMINATION WITH PRIOR INSTRUCTION-adding policy EHDC(LOCAL): ALTERNATIVE METHODS FOR EARNING CREDIT - CREDIT BY EXAMINATION WITHOUT PRIOR INSTRUCTION-adding policy EHDD(LOCAL): ALTERNATIVE METHODS FOR EARNING CREDIT - COLLEGE COURSE WORK/DUAL CREDIT-revising policy EHDE(LOCAL): ALTERNATIVE METHODS FOR EARNING CREDIT - DISTANCE LEARNING-adding policy FD(LOCAL): ADMISSIONS-revising policy
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VII.2. Approval of Textbook Recommendations for Pre-Kindergarten, Spelling (1-6), Handwriting (1-3), English Language Arts (2-5, 6-8, 9-12), Spanish Language Arts (2-5), English as a Second Language (K-5, 6-8)
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VII.3. Approval of Amendment to the 2010-2011 School Calendar
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VII.4. Approval on a Bid Received on a Struck off Property Described as follows;
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VII.4.a. The North 2 acres of the West 2.87 acres of the North 10.81 acres, lying East of and adjoining main canal of United Irrigation Co. and South of another canal out of Lot 28-4, West Additional to Shary and the South 0.87 acres of the West 2.87 acres, of the North 10.81 acres, lying east of and adjoining Main Canal of United Irrigation Co. and South of another canal out of Lot 28-4, West Addition to Shary
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VII.5. Approval to Dispose Obsolete Items as Surplus
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VII.6. Approval of Recommendations for Bids and Proposals
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VII.6.a. Athletic Equipment and Supplies – BD 10-090
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VII.6.b. Flooring Equipment , Supplies and Installation – BD 10-091
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VII.6.c. Fuel and Oil Annual Bid – BD 10-089
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VII.7. Approval of Tax Collections and Tax Levy Adjustments for the Month of January 2011
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VII.8. Approval of Budget Amendments
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VII.9. Approval of Minutes
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VII.9.a. January 26, 2011
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VII.9.b. February 16, 2011
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VIII. Executive Session
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VIII.1. Private Consultation with Board Attorney (Gov’t Code §551.071)
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VIII.2. Deliberate the Appointment, Employment, Evaluation, Reassignment, Duties, Discipline, or Dismissal of a Public Officer or Employee or to Hear Complaint or Charge against an Officer or Employee (Gov’t Code §551.074)
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VIII.3. Discussing Purchase, Exchange, Lease, or Value of Real Property (Gov’t Code Section 551.072
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VIII.4. Superintendent's Evaluation (Gov’t Code §551.074)
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IX. Action, if Necessary, on Matters Discussed in Executive Session
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X. Board Information Items
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X.1. GASB Statement No. 54, Fund Balance Reporting and Governmental Fund-Type Definitions
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X.2. Mims Elementary Kitchen Renovations Project
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X.3. Budget Update for 2011 – 2012
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X.4. Financial Report as of January 31, 2011 and February 28, 2011
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X.5. Cash Disbursements for the Month of February 2011
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X.6. Personnel Employments, Resignations, Transfers and Compensation Changes
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XI. Important Dates to Remember
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XI.1. March 9, 2011 Regular Board of Trustees Meeting at 6:30 p.m.
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XI.2. March 14-18, 2011 Spring Break
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XI.3. March 24, 2011 Mission Excellence Awards Banquet at 7:00p.m. at The Club at Cimarron
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XI.4. April 6, 2011 Board of Trustees Committee Meetings Times to be Announced
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XI.5. April 13, 2011 Regular Board of Trustees Meeting at 6:30 p.m.
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XII. Adjournment
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