June 14, 2023 at 7:00 PM - Regular Meeting
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Call to Order/Roll Call:
This Agenda has been posted in accordance with the Texas Open Meeting Act, Texas Government Code Chapter 551, Sub chapters D and E. This is to verify that the provisions of the Texas Open Meetings Act, Texas Government Code 551.001 et. seq., have been complied with in connection with the public notice of the meeting. The subjects to be discussed or considered upon which any formal action may be taken are listed below and may be taken in any order. |
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Invocation and Pledge of Allegiance:
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Swearing in of New Board Members:
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Citizen Communication:
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Public Comment:
Pursuant to the newly enacted Texas Government Code Section 551.007, the Board will hear public comment at every meeting and will allow members of the public to speak on any agenda item posted for consideration by the Board at that meeting. The Board may limit the amount of time allotted to each speaker in order to allow an opportunity for everyone to speak who wishes to do so, and to maintain order and efficiency in its meetings. Anyone wishing to sign up to speak in public comment must do so not later than the start of the meeting. |
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Recognitions and Introductions:
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1. Student Recognition
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Adoption of Consent Agenda:
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1. Approval of the Following Minutes:
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1.A. May 10, 2023 Regular Meeting
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2. Approval of Financial Report
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Action Items:
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1. Discuss and Consider Approval of Reorganization of the Board of Trustees
Description:
Annually, and with the addition of new board members, the board may choose to reorganize.
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2. Discuss and Consider Approval of Authorized Signers for Bank Signature Cards with Falls City National Bank
Description:
Should the board restructure, it will be necessary to approve the new officers as authorized signers for FCNB.
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3. Board Appointment of One Delegate and One Alternate to the 2023 TASB Delegate Assembly to be Held September 30, at the TASA/TASB Convention
Description:
Delegates play an important role in TASB’s governance—helping develop the vision for the Association. The Delegate will vote on matters relating to public education and serve as Poth ISD's voice as to how we would prefer to be represented by TASB.
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4. Discuss and Consider Approval of Student Accident Insurance for the 2023-2024 School Year
Description:
Annually, the district must purchase student accident insurance. The board will be presented with the best option for consideration of approval.
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5. Discuss and Consider Approval of Budget Amendment #4
Description:
This amendment is being requested to move unused funds between functions within Fund 199 to complete summer projects. A second part of the amendment will be to move Food Service, Fund 240, funds from its Fund Balance to complete repairs and purchase equipment for the cafeteria. The Food Service Fund needs to reduce its fund balance by year end to maintain the correct level of fund balance as it is currently over its three month operating level at this time.
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6. Discuss and Consider Approval of Purchase Over $25,000 for Security Film Installation Project with Surveillance Analytics
Description:
To meet the new school safety standards, the district must either install perimeter fencing around each campus or install security film on exterior windows. The administration is recommending the installation of security film to be completed by Surveillance Analytics (BuyBoard vendor) this summer to meet requirements. These costs will be paid for with the 2023-2025 School Safety Standards Formula Grant.
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7. Discuss and Consider Approval of Purchase Over $25,000 for Bus Routing and Tracking Software with BusBoss
Description:
The district has been looking into a school bus monitoring system to help with routing and gps tracking/communication to school personnel and parents. The transportation dept. and administration team gathered quotes from five vendors, completed demos with three, and checked references. BusBoss is the administration's best recommendation. The initial implementation and first year costs will be paid for through the 2023-2025 School Safety Standards Formula Grant.
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Communication Items:
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1. Information Items
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1.A. Business and Operations Update
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1.A.a. Monthly Tax Collections Report
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1.A.b. Revenues and Expenditures
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1.A.c. Cash Position By Bank
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1.A.d. Budget and Forecasting
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1.A.e. Construction Project Update
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1.A.f. Quarterly Reports
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1.A.f.1) Quarterly Investment Report
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1.A.f.2) Quarterly Donations Report
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1.B. Superintendent Update
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1.B.a. Enrollment
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1.B.b. Personnel Update
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1.B.c. Upcoming Trainings
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Adjournment
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