January 14, 2025 at 6:00 PM - Committee of the Whole

1. CALL TO ORDER

2. CERTIFICATION AND POSTING OF NOTICE

3. ROLL CALL

4. PLEDGE OF ALLEGIANCE

5. CITIZENS TO BE HEARD

5.A. Registration: 5:00 PM - 5:55 PM

6. CHAIR'S REPORT - Dr. Clint Kingsbery

6.A. Community Outreach; San Antonio College Grand Opening Empowerment Center; The State of Public Education in Bexar County; Windcrest Civic Center - Light Up Judge; Holiday Appreciation Reception Alamo Colleges Foundation; GED 17TH Annual Brunch; Texas Higher Education Coordinating Board Conference; San Antonio Chamber Gala; St. Philip's College Graduation.

7. CHANCELLOR'S REPORT - Dr. Mike Flores

7.A. Student Trustee Update

7.B. 2024 Alamo Colleges Foundation Annual Report

8. STUDENT SUCCESS COMMITTEE, Dr. Lorraine Pulido, Chair

8.A. Palo Alto College Program Highlight: Bachelor of Applied Technology Operations Management

8.B. Discussion and Possible Action on Interlocal Agreement with the City of San Antonio for AlamoPROMISE

9. POLICY AND LONG-RANGE PLANNING COMMITTEE, Anna U. Bustamante, Chair

9.A. AlamoFORWARD 2025-2030 Strategic Priorities and Goals

10. AUDIT, BUDGET AND FINANCE COMMITTEE, Gerald Lopez, Chair

10.A. Annual Financial Highlights for the Fiscal Year Ending August 31, 2024

10.B. Clifton Larson Allen LLP Audit Results and Required Communication

10.C. Discussion and Possible Action on FY 2023-24 Annual Comprehensive Financial Report for the Alamo Colleges District and FY24 Annual Financial Report for Northeast Lakeview College

10.D. Discussion and Possible Action on Acceptance of FY2024/2025 Fund Balance and Budget Amendments

10.E. Discussion and Possible Action on the Purchase of Marketing and Advertising Services

10.F. Internal Audit Semi-Annual Update

10.G. Discussion and Possible Action on Approval of the Internal Audit Charter

10.H. Discussion and Possible Action on Approval of the Audit Committee Charter

11. WORKFORCE DEVELOPMENT COMMITTEE, Dr. Gene Sprague, Chair

11.A. Workforce Development Committee Report

12. BUILDING, GROUNDS AND SITES SELECTION COMMITTEE, Dr. Yvonne Katz, Chair

12.A. Discussion and Possible Action on Approval to Amend the Guaranteed Maximum Price (GMP) for Construction Manager at Risk Contracts for Alamo Colleges District, San Antonio College - Maintenance Tax Note 2022 - Funded Projects

13. POLICY AND LONG-RANGE PLANNING COMMITTEE, Anna U. Bustamante, Chair

13.A. Discussion and Possible Action on Revision of Policy F.5.2 Student Contests and Competitions

14. CONSENT AGENDA REPORTS

14.A. Discussion and Possible Action on Monthly Contracts Report

14.B. Discussion and Possible Action on Monthly Grants and Contracts Report

14.C. Discussion and Possible Action on Approval of Construction Reports

14.D. Discussion and Possible Action on Approval of Financial Reports 

14.E. Discussion and Possible Action on Approval of Monthly Report on Cooperative Purchases in Excess of $200,000

14.F. Discussion and Possible Action on Approval of Investment Report Through November 30, 2024

14.G. Discussion and Possible Action to Approve a Cooperative Purchase Award of Demolition Construction Services for Alamo Colleges District – Institutional Funded Projects (approved PM) for Westside Education & Training Center

14.H. Discussion and Possible Action for the Purchase of Construction Material Testing, Geotechnical Engineering and Building Envelope Engineering Services

15. EXECUTIVE SESSION

15.A. The Committee of the Whole may go into Executive Session to deliberate on any item referenced in this agenda for open session or executive session based on the following potential exceptions under the Act.

15.B. Pursuant to §551.071, Texas Government Code, the Committee of the Whole may consult with its attorneys to seek their advice on matter(s) in which the duty of the attorney(s) to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter.

15.C. Pursuant to § 551.071, Texas Government Code, the Committee of the Whole may consult with its attorneys about pending and threatened litigations.

15.D. Pursuant to § 551.071, Texas Government Code, the Committee of the Whole may consult with its attorneys about pending EEOC charges.

15.E. Pursuant to §551.072, Texas Government Code, the Committee of the Whole may deliberate the purchase, exchange, lease or value of real property. 

15.F. Pursuant to §551.073, Texas Government Code, the Committee of the Whole may deliberate regarding a negotiated contract for prospective gift or donation.

15.G. Pursuant to §551.074, Texas Government Code, the Committee of the Whole may deliberate the appointment, employment, evaluation, reassignment, duties, performance of duties, discipline, or dismissal of a public officer or employee(s), including, without limitation, the Chancellor and the Associate Vice Chancellor for Finance & Fiscal.

15.H. Pursuant to §551.076, Texas Government Code, the Committee of the Whole may deliberate the deployment, or specific occasions for implementation, of security personnel or devices.
 

15.I. Any action on these matters will be taken in Open Session.

15.J. RECONVENE OPEN MEETING

15.J.1) Discussion and Possible Action on Items Discussed in Executive Session.

16. ADJOURNMENT