August 15, 2023 at 6:00 PM - Regular Meeting

1. CALL TO ORDER

2. CERTIFICATION AND POSTING

3. ROLL CALL

4. PLEDGE OF ALLEGIANCE

5. INVOCATION - Katherine Doss, Vice President of College Services, Palo Alto College

6. MEMORIALS

7. RECOGNITIONS

7.A. AlamoPROMISE Student of the Month - Keren Lugo Morin, Palo Alto College

7.B. Alamo Colleges District Employee of the Month - April Schramm, St. Philip's College

7.C. Alamo Colleges District Communication Awards

7.D. Dr. Amy Bosley, President Northwest Vista College

7.E. Recognition of Service: Dr. Diane Snyder, Vice Chancellor for Finance & Administration 

7.F. Recognition of Service: Patty Parma, Associate Vice Chancellor for Student Access and Success Initiatives 

7.G. Recognition of Service: Linda Rivas, Interim Associate Vice Chancellor of Continuing Education

7.H. Recognition of Service: Samantha Gallegos, Chief High School Program Officer 

7.I. Recognition of Service: Gary O’Bar, District Director of Purchasing 

8. CITIZENS TO BE HEARD 

8.A. Registration: 5:00 PM - 5:55 PM

9. CHAIR'S REPORT - Roberto Zarate

9.A. Community Outreach; Southside Education & Training Center (SETC) Ribbon Cutting

10. STUDENT SUCCESS COMMITTEE, Anna U. Bustamante, Chair

10.A. Northwest Vista College KPI Update

11. AUDIT, BUDGET AND FINANCE COMMITTEE, Dr. Yvonne Katz, Chair

11.A. Discussion and Possible Action by the Board of Trustees for consideration and approval of a Resolution by the Board of Trustees of the Alamo Community College District providing for the defeasance and calling for redemption certain currently outstanding obligations designated as “Alamo Community College District Limited Tax Refunding Bonds, Series 2012”; directing that the board secretary, or a designee thereof, effectuate the redemption of these obligations; authorizing the execution of agreements in relation thereto, including an escrow agreement; and other matters in connection therewith
 

11.B. Discussion and Possible Action for Amending the Contract Award with TruED Consulting Providing for the Purchase of a Financial Reporting and Budgeting Software Suite from Anaplan

11.C. Discussion and Possible Action on Setting a Tax Rate for Fiscal Year 2023-2024

11.D. Discussion and Possible Action on Fiscal Year 2023 - 2024 All Funds Budget

11.E. Discussion and Possible Action on the 2023 Annual Risk Assessment and Proposed Fiscal Year 2024 Internal Audit Plan

12. BUILDING, GROUNDS & SITES SELECTION COMMITTEE, Gloria Ray, Chair

12.A. Discussion and Possible Action to Approve a Funding Agreement with the City of San Antonio Regarding a Community Center at Palo Alto College

12.B. Discussion and Possible Action to Approve the Preventive Maintenance Plan for FY24 - FY26

12.C. Discussion and Possible Action on Amending the Guaranteed Maximum Price (GMP) for Northwest Vista College Veterans Center with Vaughn Construction (CSP 18C-005)

12.D. Discussion and Possible Action on Amending the Guaranteed Maximum Price for the Alamo Colleges District - Palo Alto College (PAC) Rio Grande Multipurpose Building, Capital Improvement Project (CIP), Construction Manager-at-Risk Contract with Bartlett Cocke General Contractors (CSP 18C-005)
 

13. LEGISLATIVE COMMITTEE, Joe Alderete, Jr., Chair

13.A. Legislative Report

14. POLICY AND LONG-RANGE PLANNING COMMITTEE, Dr. Lorraine Pulido, Chair

14.A. Discussion and Possible Action on Approval of the revised Mission Statement of
Alamo Colleges – St. Philip’s College

15. PERSONNEL

15.A. Discussion and Possible Action on Appointment of Full-Time Faculty

15.B. Discussion and Possible Action on Appointment of Administrators

15.C. Discussion and Possible Action on the Employment Contract of the District Director of Internal Audit

16. CONSENT AGENDA

16.A. Discussion and Possible Action on Consent Agenda Items

16.A.1) Approval of Board Meeting Minutes

16.A.1)a. Discussion and Possible Action on Minutes of the Regular Board Meeting on July 25, 2023

16.A.1)b. Discussion and Possible Action on Approval of Minutes of the Meeting of the Board of Trustees - Meeting as a Committee of the Whole on July 18, 2023

16.A.1)c. Discussion and Possible Action on Minutes of the Special Board Meeting on July 15, 2023

16.A.2) Internal Audit Department Monthly Activity Report

16.A.3) Discussion and Possible Action on Acceptance of Private Gifts to the Alamo Colleges Foundation and Alamo Colleges District

16.A.4) Department of Public Safety Monthly Clery Act Activity Report

16.A.5) Discussion and Possible Action on Approval of Federal College Work Study (FCWS) Report

16.A.6) Fiscal Services Reports

16.A.6)a. Discussion and Possible Action on Monthly Contracts Report

16.A.6)b. Discussion and Possible Action on Monthly Grants and Contracts Report

16.A.6)c. Discussion and Possible Action on Approval of Construction Reports

16.A.6)d. Maintenance Tax Note (MTN) 2022 Program Executive Summary

16.A.6)e. Capital Improvement Program (CIP) Executive Summary

16.A.6)f. Discussion and Possible Action on Approval of Financial Reports 

16.A.6)g. Discussion and Possible Action on Approval of Monthly Report on Cooperative Purchases in Excess of $200,000

17. EXECUTIVE SESSION

17.A. The Board may go into Executive Session to deliberate on any item referenced in this agenda for open session or executive session based on the following potential exceptions under the Act.

17.B. Pursuant to §551.071, Texas Government Code, the Board may consult with its attorney(s) to seek their advice on any matter(s) in which the duty of the attorney(s) to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter.

17.C. Pursuant to §551.072, Texas Government Code, the Board may deliberate the purchase, exchange, lease or value of real property, including, without limitation, the pending purchase of the East Side Education & Training Center site from San Antonio Independent School District.

17.D. Pursuant to §551.074, Texas Government Code, the Board may deliberate the appointment, employment, evaluation, reassignment, duties, performance of duties, discipline, or dismissal of a public officer or employee(s), including, without limitation, the Chancellor and District Director of Internal Audit.

17.E. Any action on these matters will be taken in Open Session. 

18. RECONVENE OPEN MEETING 

18.A. Discussion and Possible Action on Items Discussed in Executive Session.

19. SETTING OF NEXT MEETING DATE

19.A. Regular Meeting of the Alamo Colleges Board of Trustees is scheduled for September 19, 2023. 

20. ADJOURNMENT