August 16, 2022 at 6:00 PM - Regular Meeting

1. CALL TO ORDER

2. CERTIFICATION AND POSTING

3. ROLL CALL

4. PLEDGE OF ALLEGIANCE

5. INVOCATION

6. MEMORIALS

7. RECOGNITIONS

7.A. Alamo Colleges District Employee of the Month -  Sarai Carpenter, St. Philip's College 

7.B. AlamoPROMISE Student of the Month - Miriam Arredondo, Palo Alto College

7.C. LULAC Council #2

8. NEW BUSINESS

8.A. Discussion and Possible Action on Granting of Emeritus Status Gilliam Burton, San Antonio College 

8.B. Discussion and Possible Action on Granting of Emeritus Status Alexander Bernal, San Antonio College

8.C. Discussion and Possible Action on Granting of Emeritus Status Irma Luna, San Antonio College

8.D. Discussion and Possible Action on Granting of Emeritus Status Carolyn DeLecour, Palo Alto College

8.E. Discussion and Possible Action on Granting of Emeritus Status Elizabeth Tanner, Palo Alto College

9. CITIZENS TO BE HEARD 

9.A. Registration: 5:00 PM - 5:55 PM

10. CHAIRS REPORT, Roberto Zarate

10.A. Baldrige  Site Visit

10.B. Trustee Outreach

11. STUDENT SUCCESS COMMITTEE, Anna U. Bustamante, Chair 

11.A. Four Disciplines of Execution (4DX) Report & Wildly Important Goal Presentation: Palo Alto College

12. AUDIT, BUDGET AND FINANCE COMMITTEE, Dr. Yvonne Katz, Chair

12.A. Discussion and Possible Action on Setting a Tax Rate for Fiscal Year 2022-2023

12.B. Discussion and Possible Action on Fiscal Year 2022-2023 All Funds Budget 

12.C. Discussion and Possible Action on the Purchase of Medical Lab Supplies for Student Instruction

12.D. Discussion and Possible Action on the 2022 Annual Risk Assessment and the Proposed Fiscal 2023 Internal Audit Plan

12.E. Discussion and Possible Action on Amending the Terms of a Promissory Note Payable by ACCD Public Facilities Corporation to Alamo Colleges District

13. WORKFORCE DEVELOPMENT COMMITTEE, Dr. Gene Sprague, Chair

13.A. Discussion and Possible Action to Authorize the Chancellor or his Designee to Execute a Lease of the Central Texas Technology Center Facility from the City of New Braunfels

14. BUILDING, GROUNDS & SITES SELECTION COMMITTEE, Gloria Ray, Chair

14.A. Discussion and Possible Action on Amending the Guaranteed Maximum Price for the Alamo Colleges District - San Antonio College (SAC) Physical Plant, Capital Improvement Project (CIP), Construction Manager-at-Risk Contract with J.T. Vaughn Construction, LLC. (CSP 18C-005)

14.B. Discussion and Possible Action on Amending the Guaranteed Maximum Price for the Alamo Colleges District - San Antonio College (SAC) Parking Garage/Added Scope San Pedro Improvements, Capital Improvement Project (CIP), Construction Manager-at-Risk Contract with J.T. Vaugh Construction, LLC. (CSP 18C-005)

14.C. Discussion and Possible Action on Amending the Guaranteed Maximum Price and Extending the Construction Time Schedule for Alamo Colleges District – San Antonio College (SAC) Early Child Care and Micronaut Center, Capital Improvement Project (CIP), Construction Manager-at-Risk Contract with J.T. Vaughn Construction, LLC (CSP 18C-005)

14.D. Discussion and Possible Action on Amending the Guaranteed Maximum Price and Extending the Construction Time Schedule for Alamo Colleges District – Westside Education and Training Center (WETC), Capital Improvement Project (CIP), Construction Manager-at-Risk Contract with Joeris General Contractors Ltd. (CSP 18C-005)

14.E. Discussion and Possible Action on Amending the Guaranteed Maximum Price and Extending the Construction Time Schedule for Alamo Colleges District – Northeast Lakeview College (NLC) Paluxy Hall (STEM), Capital Improvement Project (CIP), Construction Manager-at-Risk Contract with Turner Construction Company (CSP 18C-005)
 

14.F. Discussion and Possible Action on the Purchase of Construction Services for Alamo Colleges, Northeast Lakeview Parking Lot Surveillance Repair and Upgrade

15. LEGISLATIVE COMMITTEE, Joe Alderete, Jr., Chair

15.A. Legislative Report 

16. POLICY AND LONG-RANGE PLANNING COMMITTEE, Dr. Lorraine Pulido, Chair

16.A. Discussion and Possible Action on Revisions to Policies to Raise the Spending Threshold Requiring Board Approval of Procurements and Change Orders

17. PERSONNEL

17.A. Discussion and Possible Action on Appointment of Full-Time Faculty

18. CONSENT AGENDA

18.A. Discussion and Possible Acton on Consent Agenda Items

18.A.1) Approval of Board Meeting Minutes

18.A.1)a. Discussion and Possible Action on Approval of Minutes of the Regular Board Meeting on July 26, 2022

18.A.1)b. Discussion and Possible Action on Approval of Minutes of the Meeting of the Board of Trustees - Meeting as a Committee of the Whole on July 19, 2022

18.A.1)c. Discussion and Possible Action on Approval of Minutes of the Special Board Meeting on July 16, 2022

18.A.2) Internal Audit Department Monthly Activity Report

18.A.3) Discussion and Possible Action on Acceptance of Private Gifts to the Alamo Colleges Foundation and Alamo Colleges District

18.A.4) Department of Public Safety Monthly Clery Act Activity Report

18.A.5) Discussion and Possible Action on Approval of Federal College Work Study (FCWS) Report

18.B. CONSENT AGENDA FISCAL SERVICES REPORTS

18.B.1) Discussion and Possible Action on Monthly Contracts Report

18.B.2) Discussion and Possible Action on Monthly Grants and Contracts Report

18.B.3) Discussion and Possible Action on Approval of Construction Reports

18.B.4) Discussion and Possible Action on Approval of Financial Reports 

18.B.5) Discussion and Possible Action on Approval of Monthly Report on Cooperative Purchases in Excess of $100,000

18.B.6) Capital Improvement Program (CIP) Executive Summary

19. EXECUTIVE SESSION

19.A. The Board may go into Executive Session to deliberate on any item referenced in this agenda for open session or executive session based on the following potential exceptions under the Act.

19.B. Pursuant to §551.071, Texas Government Code, the Board may consult with its attorney(s) to seek their advice on any matter(s) in which the duty of the attorney(s) to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter.

19.C. Pursuant to §551.071, Texas Government Code, the Board may consult with its attorneys about pending and threatened litigations.

19.D. Pursuant to §551.074, Texas Government Code, the Board may consult with its attorneys about pending EEOC charges.

19.E. Pursuant to §551.072, Texas Government Code, the Board may deliberate the purchase, exchange, lease or value of real property.

19.F. Pursuant to §551.073, Texas Government Code, the Board may deliberate regarding a negotiated contract for prospective gift or donation.

19.G. Pursuant to §551.074, Texas Government Code, the Board may deliberate the appointment, employment, evaluation, reassignment, duties, performance of duties, discipline, or dismissal of a public officer or employee(s), including, without limitation, the Chancellor and the District Director of Internal Audit.

19.H. Any action on these matters will be taken in Open Session. 

20. RECONVENE OPEN MEETING 

20.A. Discussion and Possible Action on Items Discussed in Executive Session.

21. SETTING OF NEXT MEETING DATE

21.A. Regular Meeting of the Alamo Colleges Board of Trustees is scheduled for September 27, 2022.

22. ADJOURNMENT