April 13, 2021 at 6:00 PM - Committee of the Whole

1. CALL TO ORDER

2. CERTIFICATION AND POSTING OF NOTICE

3. ROLL CALL

4. PLEDGE OF ALLEGIANCE

5. CITIZENS TO BE HEARD

5.A. Registration: A Citizen to be Heard is required to email Sandra Torres, Board Liaison, at storres304@alamo.edu by 5:00 pm on April 13, 2021 to register to speak by providing his/her name, the name of the organization if speaking on behalf of an organization, and the agenda item number as to which the Citizen will speak. Staff will contact the citizen to ensure they are able to participate via the zoom link and telephone number provided on the agenda. Individuals will have a three-minute time period. State law limits Trustee response to public comments.

6. STUDENT SUCCESS COMMITTEE, Clint Kingsbery, Chair

6.A. Student District Council Report

6.B. Key Performance Indicators (KPI) Report

6.C. Report and Possible Discussion on Current and Future Student Success Considerations

7. AUDIT, BUDGET AND FINANCE COMMITTEE, Roberto Zarate, Chair

7.A. Revolving Construction Fund Presentation

7.B. Internal Audit Reports

7.B.1) Quarterly Internal Audit Update

7.B.2) Internal Audit Required Communication of the Mission of Internal Audit and the Mandatory Elements of the Professional Practices Framework

7.B.3) Internal Audit Required Communication on the Organizational Independence of the Internal Audit Activity

7.C. Discussion and Possible Action on Annual Employees Campaign Gifts to Alamo Colleges Foundation, United Way and theArtsFund

7.D. Discussion and Possible Action on Amending a Contract with MODO Labs, Inc. providing a Purchase of Student Engagement Platform

7.E. Discussion and Possible Action for the Purchase of Phlebotomy Job Skills Training, Curriculum and Materials

7.F. Discussion and Possible Action on Amending a Contract with ProEducation Solutions, LLC providing for Purchase of Financial Aid Verification Services

7.G. Report and Possible Discussion on Current and Future Audit, Budget and Finance Considerations

7.H. Consent Agenda Items: Fiscal Services Reports

7.H.1) Discussion and Possible Action on Monthly Contracts Report

7.H.2) Discussion and Possible Action on Monthly Grants and Contracts Report

7.H.3) Discussion and Possible Action on Approval of Construction Reports

7.H.4) Capital Improvement Program (CIP) Executive Summary

7.H.5) Discussion and Possible Action on Approval of Financial Reports 

7.H.6) Discussion and Possible Action on Approval of Monthly Report on Cooperative Purchases in Excess of $100,000

7.H.7) Discussion and Possible Action on Approval of Investment Report Through February 28, 2021

8. WORKFORCE DEVELOPMENT COMMITTEE, Gloria Ray, Chair

8.A. Workforce Development Committee Report

8.B. Report and Possible Discussion on Current and Future Workforce Development Considerations

9. BUILDING, GROUNDS AND SITES SELECTION COMMITTEE, Anna U. Bustamante, Chair

9.A. CIP Bond Oversight Committee Meeting Report

9.B. Overview of Construction Minute Order Actions

9.C. Discussion and Possible Action on Guaranteed Maximum Price for Alamo Colleges District - San Antonio College (SAC) New Science Building Capital Improvement Project (CIP), Construction Manager-at-Risk Contract with J.T. Vaughn Construction, LLC (CSP 18C-005)

9.D. Discussion and Possible Action on Updated Guaranteed Maximum Price for Alamo Colleges District - Westside Education and Training Center Capital Improvement Project (CIP), Construction Manager-at-Risk Contract with Joeris General Contractors, Ltd. (CSP 18C-005)

9.E. Discussion and Possible Action on Amendment to the Facilities Support Services Agreement with McLemore Building Maintenance, Inc.

9.F. Report and Possible Discussion on Current and Future Building, Grounds and Sites Selection Considerations

10. LEGISLATIVE COMMITTEE, Joe Alderete, Chair

10.A. Legislative Update

10.B. Report and Possible Discussion on Current and Future Legislative Considerations

11. POLICY AND LONG-RANGE PLANNING COMMITTEE, Dr. Lorraine Pulido, Chair

11.A. Report and Possible Discussion on Current and Future Policy and Long-Range Planning Considerations

12. LEGAL AFFAIRS COMMITTEE, Leslie Sachanowicz, Chair

12.A. Report and Possible Discussion on Current and Future Legal Affairs Considerations

13. EXECUTIVE SESSION

13.A. The Committee of the Whole may go into Executive Session to deliberate on any item referenced in this agenda above or hereinbelow on the following potential exceptions under the Act.

13.B. Pursuant to §551.071, Texas Government Code, the Committee of the Whole may consult with its attorneys to seek their advice on matter(s) in which the duty of the attorney(s) to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter.

13.C. Pursuant to § 551.071, Texas Government Code, the Committee of the Whole may consult with its attorneys about pending and threatened litigations.

13.D. Pursuant to § 551.071, Texas Government Code, the Committee of the Whole may consult with its attorneys about pending EEOC charges.

13.E. Pursuant to §551.072, Texas Government Code, the Committee of the Whole may deliberate the purchase, exchange, lease or value of real property, a proposed sale of right of way for roadway extension.

13.F. Pursuant to §551.073, Texas Government Code, the Committee of the Whole may deliberate regarding a negotiated contract for prospective gift or donation.

13.G. Pursuant to §551.074, Texas Government Code, the Committee of the Whole may deliberate the appointment, employment, evaluation, reassignment, duties, performance of duties, discipline, or dismissal of a public officer or employee(s), including without limitation, the Chancellor.

13.H. Any action on these matters will be taken in Open Session.

13.I. RECONVENE OPEN MEETING

13.I.1) Discussion and Possible Action on Items Discussed in Executive Session.

14. ADJOURNMENT