February 10, 2022 at 6:00 PM - Board Work Session

1. CALL TO ORDER

1.A. The presiding officer will call the meeting to order.

1.B. Invocation

1.C. Pledge of Allegiance to the Flag of the United States of America.

2. VISION & MISSION STATEMENT

2.A. The District shall maximize every student's potential through rigorous and relevant learning experiences preparing students to be 21st century global leaders.

The District's vision is formed from the acronym LEAD - to Learn, Empower, Achieve, Dream ... LEAD

3. RECOGNITIONS

3.A. The Board will recognize Cy-Fair High School staff members for their prompt recognition of a student cardiac emergency and immediate delivery of life-saving CPR and defibrillation.

Sharon A. Janecek, Tadd Hammel, Christopher Graf, Christopher Gistorb, Officer Roger Muffley, James Cox, Jessica Bowe, Brian Edwards and Charles Hobbs 

3.B. The Board will recognize Cypress Woods High School for being the Texas recipient of the 2021-2022 National Football Foundation's National High School Academic Excellence Award.

3.C. The Board will recognize students who placed Best in Show at the Houston Livestock Show & Rodeo School Art Program on Thursday, January 20, 2022, at NRG Stadium.

Bang ES 1st grade student, Kiara Keogh Palomino, for Miss Chicken Bubbles
Salyard MS 8th grade student, Ferry Fang, for Desirous of Love
Cy-Springs HS 12th grade student, Bridgeth Perez Sanchez, for Garden Harvest

3.D. The Superintendent will make remarks and announcements including the honors and achievements earned by staff and students in recent weeks.

4. PUBLIC COMMENTS

4.A. Patrons who have duly registered per policy BED (Local) may address the Board and make public comments on an agenda item during or before the board’s consideration of the item. The Board may allow public comment on agenda items at all meetings. The Board will continue with the remaining agenda after the registered patrons have had an opportunity to speak. (To participate, registration is between 5:30 and 5:50 p.m. on the day of the Board meeting at the entrance to the CFISD Boardroom.)

5. BOARD COMMENTS

5.A. Any Board member may make a comment during this portion of the agenda, without prior posting being required.  Comment items may not pertain to the character of any students, staff or Board member and may not be discussed or deliberated upon at this meeting. 

6. CITIZEN PARTICIPATION

6.A. Patrons who have duly registered per policy BED (Local) may address the Board regarding matters of concern/interest to the district, other than the character of any student, staff or Board member. The Board may not act upon any matter that is not listed under the action item portion of the agenda. (To participate, registration is between 5:30 and 5:50 p.m. on the day of the Board meeting at the entrance to the CFISD Boardroom.)

7. DISCUSSION

7.A. The Board will discuss the duties of a public officer. [This item may be discussed in closed session pursuant to Section 551.074.]

7.B. The Board will discuss the Superintendent’s Evaluation. [This item may be discussed in closed session pursuant to Section 551.074.]

8. REPORTS

8.A. The administration will provide an oral report on the status of the 2014 and 2019 Bond Program.

8.B. The administration will provide an oral report on the Safety and Security Action Plan.

8.C. The administration will provide an oral report on the 2021-2022 Board Monitoring System.

9. ACTIONS ITEMS - CONSENSUS

9.A. The Board will consider approving the minutes of the January 13, 2022 Regular Board Meeting.

10. ACTION ITEMS - NON-CONSENSUS

10.A. The Board will consider nominations for the large district member vacant Region 4F position on the TASB Board of Directors. 

Due to the vacancy for the Region 4F position, the Cypress-Fairbanks ISD Board is invited to nominate one of its trustees to fill the interim position (expiring at the end of the 2022 TASA/TASB Convention). 

The nomination will allow the TASB Board to fill the position and seat a nominee as a TASB Director at the TASB Board Meeting, Thursday–Saturday, March 24-26, 2022, at the TASB Headquarters in Austin, Texas. At that meeting, the nominated individual will be introduced to the Nominations Committee and the TASB Board will elect CFISD's candidate as a TASB Director. 

A TASB Director represents his or her region on the Board, guiding the organization to ensure that the association fulfills its mission to provide advocacy, visionary leadership, and high-quality services to you, our members.

10.B. The Board will consider approving the budget amendments for the period of October 1, 2021 through December 31, 2021.

The budget amendments for the three months ended 12/31/2021 represent changes in revenues and expenditures. It is normal operating procedures for the District to amend the current year adopted budget for:

1. Additional positions for increases in student enrollment
2. Revenue and expenditures for federal and state grant funding programs
3. Emergency needs of the District
4. Curriculum and Instructional needs that were not budgeted
5. Transfers between functions 
6. Other needs of the District     

10.C. The Board will consider authorizing the superintendent to execute a new Memorandum of Understanding with Mercyhurst University for student teacher placement(s) for the 2021-2022 school year. 

10.D. The Board will consider approving the Memorandum of Understanding for Telehealth Services Referrals between Rise Recovery and Cypress-Fairbanks ISD.

Parties expressly acknowledge that nothing in this MOU shall be construed as establishing an obligation of payment to either Party by the other Party.

10.E. The Board will consider approving the Memorandum of Understanding between University of Houston and Cypress-Fairbanks ISD.  

The district has several university and college partnerships established for teachers and administrators interested in pursuing advanced degrees. This partnership with the University of Houston aims to build internal capacity and provide more accessible higher education opportunities by offering degree options in a variety of formats, and at a district facility.

10.F. The Board will consider approving the Memorandum of Understanding between participants in the AFJROTC SkillBridge Internship program and the Cypress-Fairbanks ISD.

AFJROTC instructors are retired Air Force servicemen and women. This program would allow Airmen to observe and student teach in a CFISD AFJROTC unit during their final year of enlisted service before retirement. This agreement is comparable to what we have with universities for student interns in other content areas. AFJROTC continues to be a high-need and hard-to-find area for instructors. We are hopeful that participating in the AFJROTC SkillBridge Internship program will be a successful avenue for finding qualified AFJROTC instructors.

10.G. The Board will consider approving construction proposals and contracts paid from Bond Funds to the recommended contractors and authorize the Superintendent or designee to execute all necessary documents related to such contracts as follows:

10.G.1. Proposal: 2021 Emery & Hemmenway ES Renovations 
Budget: Bond Funds
Award: $7,340,000.00
To: ICI Construction, Inc.

10.G.2. Proposal: 2021 Farney, McFee & Swenke ES Renovations 
Budget: Bond Funds
Award: $22,866,000.00
To: Prime Contractors

10.H. The Board will consider awarding bids and contracts and/or authorizing purchase orders as recommended in the posted agenda item. 

10.H.1. Bid: Audio Visual Supplies
Budget: Activity Funds, Bond Funds, Grant Funds, M & O Funds
Est. Award: $1,000,000.00
To: Award contracts to each of the vendors listed at the discount noted

This award recommendation is to provide the schools and departments a legal purchasing avenue to secure audio-visual supplies that we are unable to specifically identify or purchase in bulk.  The contract will remain firm through February 28, 2023 renewing for two (2) additional one-year terms through February 28, 2025 upon mutual agreement.  

10.H.2. Bid: Classroom Supplies and Curriculum Equipment
Budget: Activity Funds, Bond Funds, Grant Funds, M & O Funds    
Est. Award: $8,500,000.00
To: Award contracts to each of the vendors listed at the discount noted

This award recommendation is in place to provide the schools and departments a legal purchasing avenue to secure classroom materials and supplies as well as curriculum equipment that we are unable to specifically identify or purchase in bulk.  The contract will remain firm through February 28, 2023 renewing for four (4) additional one-year terms through February 28, 2027 upon mutual agreement. 

10.H.3. Purchase: Furniture and Equipment 
Budget: Bond Funds
Est. Amount: $23,000,000.00
To: Purchasing Cooperative Suppliers

This purchase will be to secure furniture and equipment for the new Administrative building, Visual & Performing Arts Center, New Transportation Center No. 6, Elementary School No. 57, Andre ES, Ault ES, Black ES, Danish ES, Duryea ES, Emery ES, Emmott ES, Farney ES, Hamilton ES, Hemmenway ES, Kirk ES, McFee ES, Reed ES, and Swenke ES.  The purchases will be made through various purchasing cooperatives. 

10.H.4. Bid: Special Education Equipment and Supplies / Repair Parts & Labor
Budget: Activity Funds, Bond Funds, Grant Funds, M & O Funds
Est. Award: $1,750,000.00
To: Award contracts to each of the vendors listed at the discount noted

This award recommendation is to provide the schools and departments a legal purchasing avenue to secure special education equipment and supplies as well as repair parts & labor that we are unable to specifically identify or purchase in bulk.  The contract will remain firm through February 28, 2023 renewing for four (4) additional one-year terms through February 28, 2027 upon mutual agreement. 

11. SUPERINTENDENT'S BRIEFING

11.A. The Superintendent will provide information regarding district events and items of community interest. 

12. CLOSED SESSION
If, during the course of the meeting covered by this notice, the Board should determine that a closed session of the Board should be held or is required in relation to any item included in this notice, then such closed session as authorized by Section 551.001 of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Board may conveniently meet in such closed session concerning any and all subjects and for any and all purposes permitted by Sections 551.071 through 551.084, of the Open Meetings Act.
 

12.A. There will be a Closed Session in accordance with Government Code Section 551.001 et. seq.

Section 551.071	For the purpose of a private consultation with the Board's attorney on any or all subjects or matters authorized by law. For the purpose of consultation with the district’s attorney concerning matters on which the attorney’s duty to the district under the Texas Disciplinary Rules of Professional Conduct clearly conflicts with the Texas Open Meetings laws.
Section 551.072	For the purpose of discussing the purchase, exchange, lease or value of real property.
Section 551.073	For the purpose of considering a negotiated contract for a prospective gift or donation.
Section 551.074	For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.
Section 551.076	To consider the deployment, or specific occasions for implementation, of security personnel or devices.
Section 551.0821	For the purpose of deliberating a matter regarding a public-school student if personally identifiable information about the student will necessarily be revealed.
Section 551.082	For the purpose of considering discipline of a public-school child or children or to hear a complaint by an employee against another employee if the complaint or charge directly results in a need for a hearing.
Section 551.083	For the purpose of considering the standards, guidelines, terms or conditions the Board will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by section 13.901 of the Texas Education Code.
Section 551.084	For the purpose of excluding witness or witnesses from a hearing during examination of another witness.

13. ADJOURNMENT