December 9, 2021 at 6:00 PM - Board Work Session

1. CALL TO ORDER

1.A. Pledge of Allegiance to the Flag of the United States of America.

1.B. Invocation

1.C. The presiding officer will call the meeting to order.

2. VISION & MISSION STATEMENT

2.A. The District shall maximize every student's potential through rigorous and relevant learning experiences preparing students to be 21st century global leaders.

2.B. The District's vision is formed from the acronym LEAD - to Learn, Empower, Achieve, Dream ... LEAD

3. OATH OF OFFICE

3.A. The superintendent's secretary will administer the Oath of Office to the newly elected Trustees for Positions 5, 6, and 7.

4. REORGANIZATION OF BOARD

4.A. In accordance with Board Policy BDAA (Local), the Board will reorganize by electing a President, Vice President and Secretary at the Board Work Session on Thursday, December 9, 2021. [This item may be discussed in closed session pursuant to Texas Government Code, Sections 551.071 and 551.074.]

5. RECOGNITIONS

5.A. The Superintendent will make remarks and announcements including the honors and achievements earned by staff and students in recent weeks.

6. PUBLIC COMMENTS

6.A. Patrons who have duly registered per policy BED (Local) may address the Board and make public comments on an agenda item during or before the board’s consideration of the item. The Board may allow public comment on agenda items at all meetings. The Board will continue with the remaining agenda after the registered patrons have had an opportunity to speak. (To participate, registration is between 5:30 and 5:50 p.m. on the day of the Board meeting at the entrance to the CFISD Boardroom.)

7. BOARD COMMENTS

7.A. Any Board member may make a comment during this portion of the agenda, without prior posting being required.  Comment items may not pertain to the character of any students, staff or Board member and may not be discussed or deliberated upon at this meeting. 

8. CITIZEN PARTICIPATION

8.A. Patrons who have duly registered per policy BED (Local) may address the Board regarding matters of concern/interest to the district, other than the character of any student, staff or Board member. The Board may not act upon any matter that is not listed under the action item portion of the agenda. (To participate, registration is between 5:30 and 5:50 p.m. on the day of the Board meeting at the entrance to the CFISD Boardroom.)

9. ACTIONS ITEMS - CONSENSUS

9.A. The Board will consider approving the minutes of the November 8, 2021 Regular Board Meeting.

10. ACTION ITEMS - NON-CONSENSUS

10.A. The Board will consider approving the use of existing electronic signatures on all checks until the new plates for the Board of Trustees Officers are received. 

10.B. The Board will consider approving the administration’s recommendation for the establishment of attendance boundaries for Elementary School #57 effective for the 2022-2023 school year.

10.C. The Board will consider approving the Campus Improvement Plans for the 2021-22 school year. 

Texas Education Code §11.251 states that (a) the Board of Trustees of each independent school district shall ensure that a district improvement plan and improvement plans for each campus are developed, reviewed, and revised annually for the purpose of improving the performance of all students.  The board shall annually approve district and campus performance objectives and shall ensure that the district and campus plans: (1) are mutually supportive to accomplish the identified objectives; and (2) at a minimum, support the state goals and objectives under TEC chapter 4. 

10.D. The Board will consider approving the shared service arrangement between Cypress-Fairbanks ISD and KPH-Consolidation Inc, d/b/a, HCA Houston Healthcare North Cypress.

10.E. The Board will consider approving the attached list of facilities for Off-Campus Physical Education, Category I, for the 2021-2022 school year. (Spring Semester)

This request involves 135 students at 37 separate facilities.

10.F. The Board will consider awarding bids and contracts and/or authorizing purchase orders as recommended in the posted agenda item.

10.F.1. Bid:    Automotive Chemicals, Parts and Supplies
Budget:    M & O Funds
Est. Award:    $75,000.00
To:    Heavy Duty Bus Parts, Inc.
    International Trucks of Houston
    Northwest Drive Train
    O’Reilly Auto Parts (O’Reilly Automotive Stores, Inc.)

This award recommendation is to secure pricing for automotive chemicals, parts and supplies. These items are used by the Transportation Department to maintain district vehicles. This contract will remain firm for one (1) year through December 31, 2022 renewing annually for four (4) additional one-year terms through December 31, 2026, upon mutual agreement.

10.F.2. Bid:    Central Packaging for Nutrition Services
Budget:    Nutrition Services Funds
Est. Award:    $772,052.55
To:    Plascon Packaging, Inc.
    The Platinum Packaging Group 
    Preferred Packaging (Sycamore Sales)

This award recommendation is to secure pricing for items used to package food prepared at our Nutrition Services Central Production Facility. 

10.F.3. Bid:    Cleaning Supplies for Nutrition Services
Budget:    Nutrition Services Funds
Est. Award:    $274,147.90
To:    Ecolab, Inc.
    Genesis II, Inc.
    Gulf Coast Paper Co.
    MAVICH
    Pasco Brokerage, Inc.
    Pyramid School Products (Pyramid Paper Company) 

This award recommendation is to secure pricing for items used to clean and sanitize kitchen facilities and equipment. 

10.F.4. Bid:    CTE Vocational Lab Supplies, Equipment and Housewares
Budget:    Activity Funds, Grant Funds, M & O Funds
Est. Award:    $2,200,000.00
To:    3 Oaks Resource Group International (Your School Resource Group)
A & C Plastics, Inc.
Ace Mart Restaurant Supply Co.
    Alert Services, Inc.
    AllTex Welding Supply, Inc.
    Altex Electronics Ltd.
    American Industrial Supply (Apel Enterprises, LLC)
    Applied Educational Systems, Inc.
    Armstrong McCall Beauty Supply of NW Houston
    Bio Corporation (Bio Company)
    Blick Art Materials (Blick Art Materials, LLC)
    Brooks Duplicator Company
    CareerSafe Online (K2Share)
    Carolina Biological Supply Company
    Ceramic Store of Houston
    Certiport, a business of NCS Pearson, Inc. (NCS Pearson, Inc.)
    Circle Saw
    CodeStream Studios, LLC (Strong)
    Delegard Tool of Texas, Inc.
    Diploma Technologies, Inc.
    Eastex Sewing Machine Co.
    Edvotek
    Energy Training Associates, LLC (Richard Gilbert)
    Fisher Science Education Business Unit (Fisher Scientific Co., LLC)
    Flinn Scientific, Inc.
    Funtastic Learning Toys (Future Business Ventures, Ltd. Co.)
    Gray Technologies
    Hobby Lobby Creative Centers (Hobby Lobby Stores, Inc.)
    Industrial Abrasives Co., Inc.
    Integrity Sewing Machine Repair
    Kaduceus Holdings, Inc.
    Knowledge Matters, Inc.
    Lab Resources, Inc.
    Labyrinth Learning
    Lakeshore Learning Materials (Lakeshore Equipment Company)
    Marianna Industries
    Mason's Mill and Lumber Co., Inc.
    MAVICH
    Medco Supply Company (Performance Health Supply)
    Midwest Technology Products (Midwest Shop Supplies, Inc.)
    Mobile Industrial Safety Supplies
    MTF Equipment Sales
    Nasco (Nasco Education, LLC)
    Northern Tool & Equipment
    O'Reilly Auto Parts (O'Reilly Automotive Stores, Inc.)
    Paxton/Patterson, LLC
    Penn State Industries
    Pioneer School of Real Estate (Pioneer School of Real Estate, LLC)
    Pitsco Education
    Pocket Nurse (Pocket Nurse Enterprises, Inc.)
    Realityworks, Inc.
    Rolling Hills Publishing (Michael Edmond Gray)
    Sargent-Welch/VWR (VWR International, LLC)
    Savvas Learning Company, LLC (Gateway Education Holdings, LLC)
    School Specialty
    SDC Publications
    Sewing & Vacuum Warehouse (Sewing Technologies)
    Sewing Parts Online (The Vacuum Store)
    Sirchie (Sirchie Acquisition Company, LLC)
    Smockers by Bexar Mfg. Co.
    Snap-on Industrial, a Division of IDSC Holdings, LLC
    Southern Floral Company
    Steel Supply, L.P.
    Stukent
    Taylor Wholesale Florist (Floral Service, Inc.)
    Teaching Systems, Inc.
    Technical Laboratory Systems, Inc.
    Texas Pride Marketing
    Textbook Warehouse (Textbook Warehouse, LLC)
    The Burmax Co., Inc.
    The Lincoln Electric Company
    Toolkit Technologies, Inc.
    Triana's Tutoring Services
    zSPACE, Inc.

This award recommendation is in place to provide the schools and departments a legal purchasing avenue to secure equipment and supplies for the family and consumer science, cosmetology, health science and sewing CTE programs that we cannot specifically identify or purchase in bulk. This contract will remain firm for one (1) year through December 31, 2022 renewing annually for two (2) additional one-year terms through December 31, 2024, upon mutual agreement.

10.F.5. Bid:    Electric Service/Bucket and Lift Truck Service
Budget:    M & O Funds
Est. Award:    $110,000.00
To:    Turner Power & Construction (Turner Power Systems & Contractor, LLC)

This award recommendation is to secure pricing for electric service and bucket and lift truck service as needed throughout the district. These services are primarily used to maintain sports lighting and to support the district during emergency situations. This contract will remain firm for one (1) year through December 31, 2022 renewing annually for four (4) additional one-year terms through December 31, 2026, upon mutual agreement. 

10.F.6. Bid:    Fine Arts Supplies and Equipment (Music, Dance, Theatre, and Visual Arts)
Budget:    Activity Funds, Bond Funds, Grant Funds, M & O Funds
Est. Award:    $300,000.00
To:    99 Violin Shop (Vio Strings, Inc.)
    A V Pro, Inc.
    Adorama, Inc.
    AMC Music, LLC
    Band Shoppe (Pearison, Inc.)
    Barbizon Light of The Rockies
    Blick Art Materials (Blick Art Materials, LLC)
    Bocal Majority Bassoon Camp, LLC
    Carolyn Nussbaum Music Company (Carolyn Nussbaum)
    Ceramic Store of Houston
    Custom Design
    dxdt Music Products (Christopher Hekimian)
    Field and Floor FX (Graphcom, Inc.)
    Fishburn Violin Shop
    FJM, Inc.
    Flash Visual Media (Bluestem Integrated, LLC)
    Fleming Instrument Repair (ERFleming Enterprises, Inc.)
    Ford Audio Video
    Fort Bend Music Center (Cochran & Floyd Ent., Inc.)
    Freestyle Photographic Supplies (Freestyle Sales Company)
    getpoms.com
    H&H Music (Universal Melody Services, LLC)
    J.W. Pepper & Son, Inc.
    JLC Music Pub
    KD Music & Arts, LLC
    La Hacienda Musica
    Lakeshore Learning Materials (Lakeshore Equipment Company)
    Leapin
    Lisle Violin Shop
    Lone Star Percussion (ZNK Partners, LLC)
    Luck's Music Library
    Mainstage Theatrical Supply, Inc.
    McCormick's Group, LLC
    Melhart Music Center
    Michaels Stores Inc. & Subs
    Music & Arts Center (Guitar Center)
    Music in Motion, Inc.
    National Stage Equipment Company
    Norcostco, Inc.
    Pender‘s Music Company (Betrold Enterprises, Inc.)
    Performing Arts Supply Co., Inc.
    Peripole-Bergerault, Inc.
    Reynolds Uniforms (Rebecca K. Reynolds)
    Rhythm Band Instruments
    Romeo Music
    Rose Brand (Rose Brand Wipers, Inc.)
    School Specialty
    SoundTree (KORG U.S.A., Inc.)
    Southeastern Performance Apparel (Southeastern Career Apparel)
    StageAgent.com (Estage Enterprises, Inc.)
    Steinway Piano Gallery Houston (The Clavier Group, Inc.)
    Steve Weiss Music, Inc.
    Sweet Pipes (BRBM Publishing, LLC, dba, Sweet Pipes)
    Taylor Music, Inc.
    Team Go Figure (Single Piece Apparel)
    Terra Nova Violins, LLC
    Texas Art Supply Company
    The Tuba Exchange, Inc.
    Theatrefolk Ltd.
    Washington Music Center (Washington Music Sales Center, Inc.)
    Wenger Corporation
    West Music Company
    Woodwind & Brasswind, Inc.
    YouthPLAYS

This award recommendation is to establish an annual contract from qualified Suppliers to provide a variety of supplies and equipment for music, dance, theatre and visual arts.  This contract will remain firm for one (1) year through December 31, 2022 renewing annually for two (2) additional one-year terms through December 31, 2024, upon mutual agreement. 

10.F.7. Bid:    Musical Instrument Repair
Budget:    Activity Funds, Bond Funds, Grant Funds, M & O Funds
Est. Award:    $205,000.00
To:    99 Violin Shop (Vio Strings, Inc.)
    Best Band Repair, Inc.
    Fishburn Violin Shop
    Fleming Instrument Repair (ERFleming Enterprises, Inc.)
    H & H Music (Universal Melody Services, LLC)
    Lisle Violin Shop
    Music & Arts Center (Guitar Center)

This award recommendation is to secure firm pricing for musical instrument repair throughout the district. This contract will remain firm for one (1) year through December 31, 2022 renewing annually for two (2) additional one-year terms through December 31, 2024, upon mutual agreement. 

10.F.8. Bid:    Point of Sale (POS) System, Request for Proposal
Budget:    Activity Funds, Bond Funds, Grant Funds, M & O Funds
Est. Award:    $60,000.00
To:    Appetize Technologies, Inc.

This award recommendation is to secure The Point of Sale (POS) System for the Berry Center, Cy-Fair FCU Stadium, Pridgeon Stadium and the Natatorium.  This contract will remain firm for one (1) year through December 31, 2022 renewing annually for four (4) additional one-year terms through December 31, 2026.  

10.F.9. Bid:    Smallwares for Nutrition Services
Budget:    Nutrition Services Funds
Est. Award:    $189,087.43
To:     Ace Mart Restaurant Supply Co.
    Grady’s Foodservice Equipment & Supplies (Pueblo Hotel Supply Co., Inc.)
    MAVICH
    Pasco Brokerage, Inc.
    Sam Tell and Son, Inc.

This award recommendation is to secure pricing for small equipment items used in the preparation and service of school meals. 

10.G. The Board will consider approving construction proposals and contracts paid from Bond Funds to the recommended contractor and authorize the Superintendent or designee to execute all necessary documents related to such contract.  

10.G.1. Proposal:   2020 Food Production Center Renovation
Budget:      Bond Funds
Award        $10,394,000.00
To:             DivisionOne Construction

10.H. The Board will consider approving the sale of the property previously declared as surplus located on Windfern Road near Campbell Middle School to Cy-Hope and authorize the Superintendent or Designee to negotiate the final terms of the sale and execute all contracts and related documents for closing.

The Board previously declared this tract of land as surplus property. The district received one bid on November 18, 2021 at 2:00 pm for the sale of approximately 6 to 7 acres from Cy-Hope in the amount of $250,000. The district obtained an independent appraisal of the property to ensure the district is receiving fair market value of the subject property. The appraisal for this tract of land established the fair market value to be $128,284 based upon a parcel size of 6.2 acres. The bid received is well above the appraised value and therefore provides the best offer for the district. We therefore recommend the board to approve this recommendation as submitted. Upon approval by the Board, the District will finalize the terms of the contract and move forward with the closing of this transaction and execution of all related closing documents to complete the sale of this surplus property.  Upon completion of fundraising efforts, Cy-Hope is intending to construct a baseball field complex which will be a great benefit to serve the students of our community.

11. SUPERINTENDENT'S BRIEFING

11.A. The Superintendent will provide information regarding district events and items of community interest. 

12. CLOSED SESSION
If, during the course of the meeting covered by this notice, the Board should determine that a closed session of the Board should be held or is required in relation to any item included in this notice, then such closed session as authorized by Section 551.001 of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Board may conveniently meet in such closed session concerning any and all subjects and for any and all purposes permitted by Sections 551.071 through 551.084, of the Open Meetings Act.
 

12.A. There will be a Closed Session in accordance with Government Code Section 551.001 et. seq.

Section 551.071	For the purpose of a private consultation with the Board's attorney on any or all subjects or matters authorized by law. For the purpose of consultation with the district’s attorney concerning matters on which the attorney’s duty to the district under the Texas Disciplinary Rules of Professional Conduct clearly conflicts with the Texas Open Meetings laws.
Section 551.072	For the purpose of discussing the purchase, exchange, lease or value of real property.
Section 551.073	For the purpose of considering a negotiated contract for a prospective gift or donation.
Section 551.074	For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.
Section 551.076	To consider the deployment, or specific occasions for implementation, of security personnel or devices.
Section 551.0821	For the purpose of deliberating a matter regarding a public-school student if personally identifiable information about the student will necessarily be revealed.
Section 551.082	For the purpose of considering discipline of a public-school child or children or to hear a complaint by an employee against another employee if the complaint or charge directly results in a need for a hearing.
Section 551.083	For the purpose of considering the standards, guidelines, terms or conditions the Board will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by section 13.901 of the Texas Education Code.
Section 551.084	For the purpose of excluding witness or witnesses from a hearing during examination of another witness.

13. ADJOURNMENT