November 4, 2021 at 6:00 PM - Board Work Session

1. CALL TO ORDER

1.A. Pledge of Allegiance to the Flag of the United States of America.

1.B. Invocation

1.C. The presiding officer will call the meeting to order.

2. VISION & MISSION STATEMENT

2.A. The District shall maximize every student's potential through rigorous and relevant learning experiences preparing students to be 21st century global leaders.

2.B. The District's vision is formed from the acronym LEAD - to Learn, Empower, Achieve, Dream ... LEAD

3. RECOGNITIONS

3.A. The Superintendent will make remarks and announcements including the honors and achievements earned by staff and students in recent weeks.

4. PUBLIC COMMENTS

4.A. Patrons who have duly registered per policy BED (Local) may address the Board and make public comments on an agenda item during or before the board’s consideration of the item. The Board may allow public comment on agenda items at all meetings. The Board will continue with the remaining agenda after the registered patrons have had an opportunity to speak. (To participate, registration is between 5:30 and 5:50 p.m. on the day of the Board meeting at the entrance to the CFISD Boardroom.)

5. BOARD COMMENTS

5.A. Any Board member may make a comment during this portion of the agenda, without prior posting being required.  Comment items may not pertain to the character of any students, staff or Board member and may not be discussed or deliberated upon at this meeting. 

6. CITIZEN PARTICIPATION

6.A. Patrons who have duly registered per policy BED (Local) may address the Board regarding matters of concern/interest to the district, other than the character of any student, staff or Board member. The Board may not act upon any matter that is not listed under the action item portion of the agenda. (To participate, registration is between 5:30 and 5:50 p.m. on the day of the Board meeting at the entrance to the CFISD Boardroom.)

7. PUBLIC HEARING

7.A. The Board will hold a public hearing at 6:00 p.m. on Thursday, November 4, 2021, on the 2019-2020 district's School FIRST Accountability rating.

8. REPORTS

8.A. The administration will provide a report on the opportunity gap created as a result of the COVID-19 pandemic.

Information from the 2021 STAAR data, 2021-2022 beginning of year benchmark as well as reading levels will provide a look at the instructional gap created as a result of the COVID-19 pandemic. Strategies to address the opportunity gap will be presented. 

9. DISCUSSION

9.A. The Board will discuss the establishment of attendance boundaries for Elementary #57 for the 2022-2023 school year. 

10. ACTIONS ITEMS - CONSENSUS

10.A. The Board will consider approving the minutes of the October 11, 2021 Regular Board Meeting.

11. ACTION ITEMS - NON-CONSENSUS

11.A. The Board will consider approving the District's 2021 Comprehensive Annual Financial Report and Single Audit Report and accept the auditors' report on the district's general-purpose financial statements and single audit for the fiscal year ended June 30, 2021.

CFO Smith will make a brief presentation on Thursday, November 4, 2021, on the Comprehensive Annual Financial Report. Greg Peterson with Weaver and Tidwell, LLP will be present to discuss the auditor's report and to answer any questions that the Board may have. 

11.B. The Board will consider approving the budget amendments for the period of July 1, 2021 through September 30, 2021.

The budget amendments for the three months ended 9/30/2021 represent changes in revenues and expenditures.  It is normal operating procedures for the District to amend the current year adopted budget for:

1. Additional positions for increases in student enrollment
2. Revenue and expenditures for federal and state grant funding programs
3. Emergency needs of the District
4. Curriculum and Instructional needs that were not budgeted
5. Transfers between functions 
6. Other needs of the District  

11.C. The Board will consider approving on second reading additions, revisions or deletions to district policies:

11.C.1. DEC (LOCAL) Compensation and Benefits: Leaves and Absences (Revise)
These changes are the ones required by legislation passed this summer creating leave for mental health and isolation for police officers, but we have chosen to make the mental health leave available to all employees who would qualify under the policy.

11.C.2. FFAC (LOCAL) Wellness and Health Services: Medical Treatment (Revise)
Changes based on guidance from Texas Dept of State Health Services including provisions on administering medication provided by parents direct the superintendent to designate the employees authorized to administer medication, medical treatment provisions have been updated to clarify who may complete medical treatment authorizations and reflect that the district shall seek appropriate emergency care for a student as required or deemed necessary and other text has been removed and will be moved to administrative regulation.

11.D. The Board will consider approving a resolution pursuant to Education Code 29.9091 to operate a local remote learning program in accordance with the statutory requirements.

This resolution enables the district to receive ADA for students in grades K-6 participating in Temporary Virtual Learning who meet the remote learning criteria established in Education Code 29.9091.

11.E. The Board will consider approving the memorandum of understanding between Cypress-Fairbanks ISD and William Marsh Rice University regarding the Houston Education Research Consortium.  

Established in 2021, the Houston Education Research Consortium (HERC) is a research-practice partnership between Rice University and public school districts in and around the Houston region. As a research-practice partnership, HERC works with school districts to identify the questions, challenges, and topics of interest to them and applies rigorous research methods to provide district decision-makers and leaders with timely, relevant, and actionable information. Through its partnerships with Houston area districts, HERC aims to support transformational change and close historic education gaps.

Cypress-Fairbanks ISD was one of the first districts to partner with HERC as part of its regional expansion in 2017. Since that time, Cypress-Fairbanks ISD has been an integral partner with HERC, helping lead the development and implementation of several large-scale studies in the region.

11.F. The Board will consider approving the shared service arrangement between Cypress-Fairbanks ISD and Methodist Health Centers dba Houston Methodist Willowbrook.

This is a renewal with no changes. 

11.G. The Board will consider awarding bids and contracts and/or authorizing purchase orders as recommended in the posted agenda item. 

11.G.1. Bid:    Marketing Services, Request for Proposal
Budget:    M & O Funds
Est. Award:    $400,000.00
To:    Freed Advertising 

A marketing campaign will be planned, coordinated, implemented and administered to continue generating positive brand association and promote CFISD as a school district with opportunities for all (students, staff, and community). The campaign will educate and motivate District residents, citing associated benefits to a community that is supported by all residents of the District, not just families of its students. The campaign will include branding; market strategy; graphic design for digital, video, print and collateral material; media planning and purchasing of print, digital, radio and television; social media strategy and execution; and campaign analysis, monitoring and adjustments as needed. The agency will utilize the District’s internal Communication and Marketing teams when applicable to ensure that all capabilities are maximized. The one-year cost for the marketing campaign is $400,000.

11.G.2. Purchase:    Zonar Annual Service Agreement 
Budget:    M & O Funds
Est. Amount:    $544,157.02
To:    Zonar

This award recommendation is for the annual cellular and software service renewal for Zonar Systems that provides the Global Positioning Systems (GPS) vehicle and student data information including the following support through Zonar Systems’ Electronic Vehicle Inspection Reports (EVIR) devices:

-    Electronic pre/post trip vehicle inspection and child check;
-    Vehicle telematics; 
-    ZPass+ (student accountability and verification through the student ID program);
-    Parent portal (parent/guardian notification of time, date and location of their student loading/unloading the school bus); and
-    Ground Traffic Control (GTC) for transportation staff, campuses, and the Cy-Fair Police Department to monitor our district school buses health status, location, speed and movement in real time.  

11.H. The Board will consider approving the renewal affiliation agreement with Lone Star College to fulfill the curriculum requirements in collegiate registered nurse (RN) and licensed vocational nurse (LVN) programs through clinical placements.

Students in Lone Star College nursing programs will be mentored and supervised by CFISD registered nurses while observing the delivery of high-quality nursing care in a community health setting. This is a required component of RN and LVN curricula.
 

11.I. The Board will consider a Level III discipline appeal of a Level II (Cy-Creek HS) decision made by the Discipline Review Committee. (This item may be discussed in closed session pursuant to Section 551.071 and 551.082.)

11.J. The Board will consider a Level III discipline appeal of a Level II (Rowe MS) decision made by the Discipline Review Committee. (This item may be discussed in closed session pursuant to Section 551.071 and 551.082.)

12. SUPERINTENDENT'S BRIEFING

12.A. The Superintendent will provide information regarding district events and items of community interest. 

13. CLOSED SESSION
If, during the course of the meeting covered by this notice, the Board should determine that a closed session of the Board should be held or is required in relation to any item included in this notice, then such closed session as authorized by Section 551.001 of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Board may conveniently meet in such closed session concerning any and all subjects and for any and all purposes permitted by Sections 551.071 through 551.084, of the Open Meetings Act.
 

13.A. There will be a Closed Session in accordance with Government Code Section 551.001 et. seq.

Section 551.071	For the purpose of a private consultation with the Board's attorney on any or all subjects or matters authorized by law. For the purpose of consultation with the district’s attorney concerning matters on which the attorney’s duty to the district under the Texas Disciplinary Rules of Professional Conduct clearly conflicts with the Texas Open Meetings laws.
Section 551.072	For the purpose of discussing the purchase, exchange, lease or value of real property.
Section 551.073	For the purpose of considering a negotiated contract for a prospective gift or donation.
Section 551.074	For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.
Section 551.076	To consider the deployment, or specific occasions for implementation, of security personnel or devices.
Section 551.0821	For the purpose of deliberating a matter regarding a public-school student if personally identifiable information about the student will necessarily be revealed.
Section 551.082	For the purpose of considering discipline of a public-school child or children or to hear a complaint by an employee against another employee if the complaint or charge directly results in a need for a hearing.
Section 551.083	For the purpose of considering the standards, guidelines, terms or conditions the Board will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by section 13.901 of the Texas Education Code.
Section 551.084	For the purpose of excluding witness or witnesses from a hearing during examination of another witness.

14. ADJOURNMENT