September 9, 2021 at 6:00 PM - Board Work Session

1. CALL TO ORDER

1.A. Pledge of Allegiance to the Flag of the United States of America.

1.B. Invocation

1.C. The presiding officer will call the meeting to order.

2. VISION & MISSION STATEMENT

2.A. The District shall maximize every student's potential through rigorous and relevant learning experiences preparing students to be 21st century global leaders.

2.B. The District's vision is formed from the acronym LEAD - to Learn, Empower, Achieve, Dream ... LEAD

3. RECOGNITIONS

3.A. The Superintendent will make remarks and announcements including the honors and achievements earned by staff and students in recent weeks.

4. PUBLIC COMMENTS

4.A. Patrons who have duly registered per policy BED (Local) may address the Board and make public comments on an agenda item during or before the board’s consideration of the item. The Board may allow public comment on agenda items at all meetings. The Board will continue with the remaining agenda after the registered patrons have had an opportunity to speak. (To participate, registration is between 5:30 and 5:50 p.m. on the day of the Board meeting at the entrance to the CFISD Boardroom.)

5. BOARD COMMENTS

5.A. Any Board member may make a comment during this portion of the agenda, without prior posting being required.  Comment items may not pertain to the character of any students, staff or Board member and may not be discussed or deliberated upon at this meeting. 

6. CITIZEN PARTICIPATION

6.A. Patrons who have duly registered per policy BED (Local) may address the Board regarding matters of concern/interest to the district, other than the character of any student, staff or Board member. The Board may not act upon any matter that is not listed under the action item portion of the agenda. (To participate, registration is between 5:30 and 5:50 p.m. on the day of the Board meeting at the entrance to the CFISD Boardroom.)

7. REPORTS

7.A. The administration will provide a report on the district's Cybersecurity Plan.

7.B. The administration will provide a report on the 2021 instructional summer programs.

The administration will provide information on the 2021 summer programs that were offered to students at no cost to parents.

8. ACTIONS ITEMS - CONSENSUS

8.A. The Board will consider approving the minutes of the August 5, 2021 Regular Board Meeting.

9. ACTION ITEMS - NON-CONSENSUS

9.A. The Board will consider approving the 2021 certified tax rolls and the estimated collections rate for 2021 to be 100%, and the 2020 excess debt collections rate to be zero.

In accordance with CCG Legal, this must be approved by the board of trustees annually.

9.B. The Board will consider the 2021 Tax Rate Resolution to support the 2021-2022 Maintenance and Operations and Debt Service budgets by setting the 2021 M & O and Interest and Sinking tax rates.

The 2021 tax rate will decrease by 1.63 cents to $1.3392; however, the State requires that based on an increase in taxable values the Board must say that it is increasing the tax rate, when it is not. 

9.C. The Board will consider approving on first reading additions, revisions or deletions to district policies:

9.C.1. CV (LOCAL) Facilities Construction (Revise)
TASB recommends adding note referencing CH(LOCAL) for emergency contracting during a catastrophe.

9.C.2. DEA (LOCAL) Compensation and Benefits: Compensation Plan (Revise)
Pay during an Emergency Closure section is being revised to clarify payment during an emergency closure is for employees who are not accessing emergency closure leave. Pay Increase section is being revised to better align with all staff evaluation rating systems.

9.C.3. EHBAF (LOCAL)  Special Education: Video/Audio Monitoring (Revise)
Changes were made to incorporate requirements from the Commissioner of Education’s administrative rules regarding requests for video installation, access to recorded videos and expedited appeals to TEA.

9.D. The Board will consider approving on second reading additions, revisions or deletions to district policies:

9.D.1. CQB (LOCAL) Technology Resources: Cybersecurity (Revise)
To ease compliance with state law provisions requiring the board to select a cybersecurity training program and verify and report cybersecurity training by district employees, recommended revisions to this policy provide for the board to delegate these responsibilities to the superintendent or designee.

9.D.2. EHB (LOCAL) Curriculum Design: Special Programs (Delete)
This 2002 local policy on dyslexia was incorporated into EHB (LEGAL) in 2020, so the local policy is no longer necessary.

9.D.3. FFG (LOCAL) Student Welfare: Child Abuse and Neglect (Revise)
This local policy on child abuse and neglect has been significantly revised by TASB based on amended Administrative Code rules. Recommended text is included to provide the required policy addressing sexual abuse, trafficking, and other maltreatment of students that must be included in the district improvement plan and the student handbook. The rules also revise the elements of the required child abuse and neglect reporting policy. To ensure all the policy elements are addressed in board-adopted local policy, TASB has also revised and moved provisions from FFG(EXHIBIT) into this local policy.

9.D.4. GKD (LOCAL) Community Relations: Nonschool use of School Facilities (Revise)
This local policy is being revised to add clarifying information regarding the scope of use, parking lots, and campus tracks and remove information about the ROPES facilities.

9.E. The Board will consider authorizing the Superintendent to add additional local leave (sick) days to Board Policy DEC (LOCAL) for employees for COVID-19 isolation for the 2021-2022 school year.

9.E.1. DEC (LOCAL) Compensation and Benefits: Leaves and Absences (Revise)
This authorization will give the Superintendent the ability to add additional sick days to employees' leave banks for the purpose of isolation as a result of COVID-19. The superintendent will also be able to limit the duration and accrual of the local leave in order to mitigate the fiscal impact beyond this budget year. The funding for any additional local leave will be local district funds.

9.F. The Board will consider the approval and execution of the replat for Kahla Middle School.

This is a standard plat that requires approval and execution by the Board of Trustees.

9.G. The Board will consider authorizing the Superintendent or his designee to negotiate and execute a contract for the procurement of natural gas. 

The District's current natural gas contract expires this Fall, on or about October 1, 2021. A new natural gas contract is needed to cover the District’s natural gas needs going forward. A Request for Proposal (RFP) for Natural Gas has been issued to solicit proposals from various gas providers. The District will work to obtain the best value for a new contract pursuant to the RFP for continued utility services (natural gas). Since the market can be quite volatile, and it is typically not possible to hold favorable gas rates beyond 24 hours, should the District receive exceptional natural gas rate and terms, it is recommended that the Board of Trustees authorize the Superintendent or his designee to negotiate and execute a contract for the procurement of natural gas.

9.H. The Board will consider awarding bids and contracts and/or authorizing purchase orders as recommended in the posted agenda item.

9.H.1. Bid:    5-Compartment Trays & Other Non-Food Items for Nutrition Services
Budget:    Nutrition Services Funds
Est. Award:    $1,255,610.40
To:    Ace Mart Restaurant Supply Co.
    Daxwell
    Jake’s Finer Foods
    MSC Industrial Supply
    Pasco Brokerage, Inc.

This award recommendation is usual and customary for the Nutrition Services Department. This contract will be utilized for the 2021-2022 school year.

9.H.2. Bid:    Automotive - Supreme Body, Todco, Waltco, Maxon and Knapheide Parts & Labor
Budget:    M & O Funds
Est. Award:    $75,000.00
To:    General Body
    Sam and Sons Truck and Trailer (Olivo Enterprises, Inc., dba Sam & Sons Trailer Equipment)
    Trailer Wheeler & Frame, Inc.

This award recommendation is made to secure firm pricing for automotive OEM proprietary parts and labor rates for the maintenance and repair of district vehicles.  This is a one-year contract beginning October 1, 2021, continuing through September 30, 2022 and automatically renewing for four (4) additional one-year terms through September 30, 2026 upon mutual agreement.  

9.H.3. Bid:    Groceries and General Merchandise
Budget:    M & O Funds
Est. Award:    $100,000.00
To:    HEB Grocery Co.
    The Kroger Co. & Affiliates (Kroger Texas LP)

This award recommendation is usual and customary for the Nutrition Services Department. This contract will remain firm through September 30, 2022 renewing for two (2) additional one-year terms through September 30, 2024 upon mutual agreement. 

9.H.4. Bid:    Paint and Miscellaneous Supplies
Budget:    M & O Funds
Est. Award:    $150,000.00
To:    Southwestern Paint and Wallpaper
    The Sherwin Williams Company

This award recommendation is made to secure pricing for paint and miscellaneous supplies used by the Maintenance Department.  This contract will remain firm for one (1) year through August 31, 2022.

9.I. The Board will consider approving an Agreement with Texas A&M University to establish an affiliation for the purpose of providing practicum experience for TAMU students. 

The Child Nutrition Program provides practical experience for dietetic interns.

9.J. The Board will consider approving the Interlocal Agreement with Harris County Resources for Children and Adults (HCRCA) to provide the services of one (1) additional Youth Service Specialist.

(ESSER III Funds) Harris County Resources for Children & Adults for Children & Adults Interlocal Agreement Addendum to the active Interlocal Agreement to increase Youth Service Specialist serving Cypress-Fairbanks ISD from 18 Youth Service Specialists to 19 Youth Service Specialists, reflecting an increase not to exceed $34,448.30 for 2021-2022. 

10. SUPERINTENDENT'S BRIEFING

10.A. The Superintendent will provide information regarding district events and items of community interest. 

11. CLOSED SESSION
If, during the course of the meeting covered by this notice, the Board should determine that a closed session of the Board should be held or is required in relation to any item included in this notice, then such closed session as authorized by Section 551.001 of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Board may conveniently meet in such closed session concerning any and all subjects and for any and all purposes permitted by Sections 551.071 through 551.084, of the Open Meetings Act.
 

11.A. There will be a Closed Session in accordance with Government Code Section 551.001 et. seq.

Section 551.071	For the purpose of a private consultation with the Board's attorney on any or all subjects or matters authorized by law. For the purpose of consultation with the district’s attorney concerning matters on which the attorney’s duty to the district under the Texas Disciplinary Rules of Professional Conduct clearly conflicts with the Texas Open Meetings laws.
Section 551.072	For the purpose of discussing the purchase, exchange, lease or value of real property.
Section 551.073	For the purpose of considering a negotiated contract for a prospective gift or donation.
Section 551.074	For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.
Section 551.076	To consider the deployment, or specific occasions for implementation, of security personnel or devices.
Section 551.0821	For the purpose of deliberating a matter regarding a public-school student if personally identifiable information about the student will necessarily be revealed.
Section 551.082	For the purpose of considering discipline of a public-school child or children or to hear a complaint by an employee against another employee if the complaint or charge directly results in a need for a hearing.
Section 551.083	For the purpose of considering the standards, guidelines, terms or conditions the Board will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by section 13.901 of the Texas Education Code.
Section 551.084	For the purpose of excluding witness or witnesses from a hearing during examination of another witness.

12. ADJOURNMENT