August 5, 2021 at 6:00 PM - Regular Board Meeting

1. CALL TO ORDER

1.A. Pledge of Allegiance to the Flag of the United States of America.

1.B. Invocation

1.C. The presiding officer will call the meeting to order.

2. VISION & MISSION STATEMENT

2.A. The District shall maximize every student's potential through rigorous and relevant learning experiences preparing students to be 21st century global leaders.

2.B. The District's vision is formed from the acronym LEAD - to Learn, Empower, Achieve, Dream ... LEAD

3. RECOGNITIONS

3.A. The Superintendent will make remarks and announcements including the honors and achievements earned by staff and students in recent weeks.

4. PUBLIC COMMENTS

4.A. Patrons who have duly registered per policy BED (Local) may address the Board and make public comments on an agenda item during or before the board’s consideration of the item. The Board may allow public comment on agenda items at all meetings. The Board will continue with the remaining agenda after the registered patrons have had an opportunity to speak. (To participate, registration is between 5:30 and 5:50 p.m. on the day of the Board meeting at the entrance to the CFISD Boardroom.)

5. BOARD COMMENTS

5.A. Any Board member may make a comment during this portion of the agenda, without prior posting being required.  Comment items may not pertain to the character of any students, staff or Board member and may not be discussed or deliberated upon at this meeting. 

6. CITIZEN PARTICIPATION

6.A. Patrons who have duly registered per policy BED (Local) may address the Board regarding matters of concern/interest to the district, other than the character of any student, staff or Board member. The Board may not act upon any matter that is not listed under the action item portion of the agenda. (To participate, registration is between 5:30 and 5:50 p.m. on the day of the Board meeting at the entrance to the CFISD Boardroom.)

7. DISCUSSION

7.A. The administration will discuss the work of the Superintendent's Student Leadership Advisory Committee (SSLAC) for the 2021-2022 school year.

8. ACTIONS ITEMS - CONSENSUS

8.A. The Board will consider approving the minutes of the June 21, 2021 Special-Called Board Meeting.

8.B. The Board will consider approving the minutes of the June 24, 2021 Regular Board Meeting.

9. ACTION ITEMS - NON-CONSENSUS

9.A. The Board will consider approving an Election Order calling for an election on Tuesday, November 2, 2021, for Cypress-Fairbanks Independent School District Trustees, Positions 5, 6 and 7.

This joint election will be held with Harris County. The estimated cost of the election is $366,690.40. As per the election schedule approved by the Department of Justice, Trustees in Positions 5, 6 and 7 will serve a four-year term.

9.B. The Board will consider endorsing the following candidates for the TASB Board of Directors, representing Region 4:

Region 4, Position A - Georgan Reitmeier
Region 4, Position B - Dr. Darlene Breaux
Region 4, Position C - Tony Hopkins

9.C. The Board will consider a resolution approving the individual authorized to calculate the no-new-revenue tax rate, the voter-approval tax rate and other truth-in-taxation requirements.

In accordance with CCG Legal and Section 26.04 of the Texas Property Tax Code, the Board of Trustees must designate the individual authorized to calculate the no-new-revenue tax rate, the voter-approval tax rate and other truth-in-taxation requirements.

9.D. The Board will consider approving on first reading additions, revisions or deletions to district policies:

9.D.1. CQB (LOCAL) Technology Resources: Cybersecurity (Revise)
To ease compliance with state law provisions requiring the board to select a cybersecurity training program and verify and report cybersecurity training by district employees, recommended revisions to this policy provide for the board to delegate these responsibilities to the superintendent or designee.

9.D.2. EHB (LOCAL) Curriculum Design: Special Programs (Delete)
This 2002 local policy on dyslexia was incorporated into EHB (LEGAL) in 2020, so the local policy is no longer necessary.

9.D.3. FFG (LOCAL) Student Welfare: Child Abuse and Neglect (Revise)
This local policy on child abuse and neglect has been significantly revised by TASB based on amended Administrative Code rules. Recommended text is included to provide the required policy addressing sexual abuse, trafficking, and other maltreatment of students that must be included in the district improvement plan and the student handbook. The rules also revise the elements of the required child abuse and neglect reporting policy. To ensure all the policy elements are addressed in board-adopted local policy, TASB has also revised and moved provisions from FFG(EXHIBIT) into this local policy.

9.D.4. GKD (LOCAL) Community Relations: Nonschool use of School Facilities (Revise)
This local policy is being revised to add clarifying information regarding the scope of use, parking lots, and campus tracks and remove information about the ROPES facilities.

9.E. The Board will consider approving the 2021-2022 Cypress-Fairbanks I.S.D. Student Code of Conduct.

School administrators worked collaboratively with the schools and community to: 

1. Incorporate appropriate suggestions submitted by individuals and groups, laws and policies of the Texas Education Code, 2021 legislative updates and the Cypress-Fairbanks Independent School District’s Board Policies.

2. Improve the clarity and organization of the document.

3. Review and discuss input submitted by students, teachers, parents, community members and the District Educational Improvement Council.

CFISD General Counsel, Marney Collins Sims, has received a copy of the document for review. The Texas Education Code requires that the Student Code of Conduct be adopted by the Board.

9.F. The Board will consider approving the renewal agreement with Lone Star College to facilitate the training for Certified Nursing Assistant (CNA) certification for Practicum in Health Science students.

CFISD utilizes Lone Star College to provide the CNA certification training and prep to take advantage of their facilities and certified instructors. This is a renewal with no changes. 

9.G. The Board will consider approving the issuance of Career and Technical Education (CTE) teaching permits to applicants in lieu of standard teaching certifications as establish in law. 

This approval allows the Career and Technical Education (CTE) and Human Resources departments to hire CTE teachers based on job experiences, licensures, and other credentials without standard SBEC certifications. This approval opens opportunities for qualified applicants beyond those found in traditional educator prep programs.  The field included is Automotive. The CTE staff members will be credentialed to teach these courses in CFISD only. The permits will not transfer to other school districts. Staff Member is  Darren Culver (Automotive).

9.H. The Board will consider approving the affiliation agreement between The National Aeronautics Space Administration (NASA)Lyndon B Johnson Space Center and Cypress-Fairbanks Independent School District for high school students collaborating with NASA to produce hardware or other useful products (HUNCH).

The goal of the High School Students United with NASA to Create Hardware (HUNCH) Program is to inspire the next generation of explorers through hands-on projects for students. The purpose of the agreement is to facilitate collaboration between NASA and CFISD. This is a renewal with no changes.

9.I. The Board will consider approving the Memorandum of Understanding between the University of Texas Health Science Center and Cypress-Fairbanks ISD to provide pediatric and adolescent behavior health services via telehealth.  

This approval allows telehealth services to be provided to any student who may be in or near crisis and may need crisis prevention, intervention, and stabilization. Funds for this program were allocated to the University of Texas Health Science Center by Senate Bill 11.

9.J. The Board will consider approving the Memorandum of Understanding between L&A Professional Services, LLC and Cypress-Fairbanks ISD to offer a program to provide mental and behavior health services for students. 

This agreement will provide comprehensive and evidenced-based mental and behavioral health services for students who experience needed therapeutic interventions for chronic and acute disruptions in cognition, social, emotional, physiological, and behavior. 2021-2022 Guidance & Counseling budget funds will be used for these services.

9.K. The Board will consider approving the Memorandum of Understanding with the Texas Higher Education Coordinating Board, Texas A&M University and Cypress-Fairbanks ISD related to the Advise TX College Advising Corps program. 

This is a renewal with no changes. This program provides advisors who work in collaboration with our high school counselors, teachers, and administrators to increase college-going rates. Advisors provide admissions and financial aid advising to students and their families. 2021-2022 Guidance & Counseling budget funds will be used for this program.

9.L. The Board will consider approving Character Strong as Cypress-Fairbanks ISD’s middle school and high school social emotional learning curriculum for 2021-2022.

This program will meet the legal requirements for providing a social emotional curriculum for our middle and high school students. The lessons focus on empowering students and providing opportunities for students to develop responsibility, trust, caring, and citizenship on a level that positively impacts themselves and others as well. ESSER III Funds will be used to cover the cost for the initial year of implementation ($117,573).

9.M. The Board will consider approving a change order to the construction contract with ICI Construction, Inc. and authorize the Superintendent or designee to execute all necessary documents to complete the additional work in the change order.  

This change is in line with the new district standards for our facilities. This change order in the estimated amount of $550,000.00 will be funded from 2019 Bond project savings.

9.N. The Board will consider approving the Harris County unobstructed visibility easement along Greenhouse Road adjacent to Hoover Elementary and authorize the Superintendent or designee to negotiate the final terms and execute all related documents.

This is a standard easement as submitted on previous campuses. Harris County is designing and will construct a new traffic signal at the intersection of Greenhouse and Rebel Yell near Hoover and Jowell Elementary schools. By granting this Unobstructed Visibility Easement, it will establish a clear line of sight for the traveling public southbound on Greenhouse approaching the new complete signal. This agenda item will authorize the Superintendent or designee to complete and execute final easement documents as required.

9.O. The Board will consider approving the Harris County temporary construction easement along Cypress West Boulevard adjacent to Cy-Park High School and authorize the Superintendent or designee to negotiate the final terms and execute all related documents.

This is a standard temporary construction easement as submitted on previous campuses. Harris County will be covering the cost to re-stripe the pedestrian path and to rebuild the southwest corner curb ramp at Cypress West Boulevard and the Cy Park Football Field Access Driveway. This agenda item will authorize the Superintendent or designee to complete and execute final easement documents as required. No cost to CFISD.

9.P. The Board will consider approving the CenterPoint Energy Houston Electric, LLC blanket utility easement to provide overhead and underground electrical service at the existing Leonard Brautigam Center and authorize the Superintendent or designee to negotiate the final terms and execute all related documents.

This is a standard blanket easement as submitted on previous projects. In order to meet the demands of the construction schedule, CenterPoint issues a blanket utility easement document for approval and execution. This allows them to complete the power service installation without a final as-built survey. Once the installation is complete, CenterPoint will survey the final as-built installation and prepare the final easement document for execution by the District. Once the final easement document is executed, the blanket easement previously approved and executed becomes null and void. This agenda item will authorize the Superintendent or designee to complete and execute final easement documents as required.

9.Q. The Board will consider approving construction proposals and contracts paid from Bond Funds to the recommended contractors and authorize the Superintendent or designee to execute all necessary documents related to such contracts as follows:  

9.Q.1. Proposal:  2020 Transportation Center No. 6
Budget:     Bond Funds
Award:      $26,781,000.00
To:            DivisionOne Construction

These construction contracts will be funded from Bond Funds.

9.R. The Board will consider approving a resolution to join and participate in the following purchasing cooperatives and authorize the superintendent or designee to execute all necessary documents to each purchasing cooperative listed below:

1.  1Government Procurement Alliance (1GPA)
2.  Equalis Group
3.  National Cooperative Purchasing Alliance (NCPA)

The district requests execution of these resolutions to participate in the 1Goverment Procurement Alliance, Equalis Group, and National Cooperative Purchasing Alliance to provide efficiencies and potential savings. The primary contracts of interest are technology, curriculum, ancillary services, facilities & construction, and maintenance & operations. Multiple departments will utilize these contracts.

9.S. The Board will consider awarding bids and contracts and/or authorizing purchase orders as recommended in the posted agenda item.

9.S.1. Purchase:    Adobe Sign Software
Budget:    M & O Funds
Est. Amount:    $216,000.00
To:    Dell Marketing LP

This award recommendation is made to secure Adobe Sign software that will reduce person to person interaction for documents that require signatures. The committee recommends Dell for $216,000.00. They provided the best value to the district. 

9.S.2. Purchase:    CFISD LTE 1:1 Program Chromebook Quote
Budget:    Bond Funds, Federal Funds, General Funds
Est. Amount:    $39,053,728.14
To:    Prime Systems

The District issued the CFISD LTE 1:1 Program Chromebook Quote. Six (6) vendors submitted pricing for this quote. The committee’s recommendation for the best value to the district is to award the bid to Prime Systems. They are an awarded vendor on the Texas DIR contract DIR-TSO-3808.  

9.S.3. Bid:    Contracted Educational Services and Professional Development Services
Budget:    Activity Funds, Grant Funds, M & O Funds
Est. Award:    $7,000,000.00
To:    Approve all vendors listed and vendors added throughout the solicitation period.

This award recommendation process was developed to comply with competitive bid requirement for services provided by consultants, trainers and/or presenters that may be used by individual campuses and departments.    

9.S.4. Bid:    Distributors & Purveyors Catalog Bid for Banquet, Catering and Concessions
Budget:    M & O Funds
Est. Award:    $500,000.00
To:    1st Choice Restaurant Equipment & Supply, LLC
    Ace Mart Restaurant Supply Co.
    Brazos Valley Provisionsce Mart Restaurant Supply Co.
    HEB Grocery Co.
    ISI Commercial Refrigeration, LLC
    Kraftsmen Baking
    Labatt Food Service
    Lone Star Provisions, Inc.
    Pasco Brokerage, Inc.
    Sysco Houston, Inc.
    The Masters Distribution Systems Company

This award recommendation is made to secure vendors to provide food and supplies for banquet, catering and concession operations for CFISD.  This contract will remain firm for one (1) year through August 14, 2022, renewing annually for two (2) additional years through August 14, 2024 upon mutual agreement. 

9.S.5. Bid:    Enterprise Document Management Solution
Budget:    Bond Funds, Federal Funds, General Funds
Est. Award:    $5,574,989.35
To:    DocuNav

The District advertised and issued the RFP, #21-08-7112R-RFP Enterprise Document Management Solution.  Seven (7) vendors submitted pricing for this proposal.  The committee’s recommendation for the best value to the district is to award the bid to DocuNav.  

9.S.6. Bid:    Restaurant/Catering and Delivery Services
Budget:    Activity Funds, Grant Funds, M & O Funds
Est. Award:    $700,000.00
To:    Approve all vendors listed and vendors added throughout the solicitation period.

This award recommendation is to secure restaurant/catering and delivery services throughout the district. Proposals will be received on a continual basis as advertised and specified through June 30, 2022. 

9.S.7. Bid:    Spirit Apparel and Promotional Items
Budget:    Activity Funds, Grant Funds, M & O Funds
Est. Award:    $2,500,000.00
To:    Approve all vendors listed and vendors added throughout the solicitation period.

This award recommendation was developed to comply with the competitive bid process for the purchase of spirit apparel and promotional items. Solicitations will be received on a continual basis as advertised and specified through June 30, 2022.

9.T. The Board will consider approving the district’s Hazardous Traffic Conditions Resolution as required by TEA to receive supplemental transportation funding. 

TEA requires the district to submit a resolution identifying the specific hazardous areas that exist within the district in order to receive supplemental transportation funding. There are no changes to our current hazardous declarations or definitions. This is for funding purposes only. No students will be affected.

9.U. The Board will consider approving the granting of a right of way and easement to the North Harris County Regional Water Authority (NHCRWA) located at Moore Elementary School and authorize the Superintendent or designee to negotiate the final terms and execute all related documents.

An appraisal was performed by JLL Valuation & Advisory Services in the amount of $4,706.00 for the value of the R.O.W. and Easement which will be paid to the district upon execution of the final easement document. 

9.V. The Board will consider granting a Temporary Construction Easement to Harris County for tying the new roadway along Sheffield Park Drive and Schiel Rd. into the existing driveway at Swenke Elementary School and authorize the Superintendent or designee to negotiate the final terms and execute all related documents.

This is a standard temporary construction easement as approved previously by the Board with Harris County. The county at their sole cost will construct a new tie-in to our existing driveway per the attached drawing. 

9.W. The Board will consider authorizing the superintendent or designee to finalize and execute a purchase and sale agreement for a tract of land located on Cypress N. Houston north of the Cy-Fair High School complex and negotiate and execute any necessary closing documents, contracts, easements, utility service, post-closing, development agreements, etc. [This item may be discussed in closed session pursuant to Section 551.072.]

Bond Funds.

10. SUPERINTENDENT'S BRIEFING

10.A. The Superintendent will provide information regarding district events and items of community interest. 

11. CLOSED SESSION
If, during the course of the meeting covered by this notice, the Board should determine that a closed session of the Board should be held or is required in relation to any item included in this notice, then such closed session as authorized by Section 551.001 of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Board may conveniently meet in such closed session concerning any and all subjects and for any and all purposes permitted by Sections 551.071 through 551.084, of the Open Meetings Act.
 

11.A. There will be a Closed Session in accordance with Government Code Section 551.001 et. seq.

Section 551.071	For the purpose of a private consultation with the Board's attorney on any or all subjects or matters authorized by law. For the purpose of consultation with the district’s attorney concerning matters on which the attorney’s duty to the district under the Texas Disciplinary Rules of Professional Conduct clearly conflicts with the Texas Open Meetings laws.
Section 551.072	For the purpose of discussing the purchase, exchange, lease or value of real property.
Section 551.073	For the purpose of considering a negotiated contract for a prospective gift or donation.
Section 551.074	For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.
Section 551.076	To consider the deployment, or specific occasions for implementation, of security personnel or devices.
Section 551.0821	For the purpose of deliberating a matter regarding a public-school student if personally identifiable information about the student will necessarily be revealed.
Section 551.082	For the purpose of considering discipline of a public-school child or children or to hear a complaint by an employee against another employee if the complaint or charge directly results in a need for a hearing.
Section 551.083	For the purpose of considering the standards, guidelines, terms or conditions the Board will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by section 13.901 of the Texas Education Code.
Section 551.084	For the purpose of excluding witness or witnesses from a hearing during examination of another witness.

12. ADJOURNMENT