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March 8, 2021 at 6:00 PM - Regular Board Meeting

Agenda
1. CALL TO ORDER
1.A. Pledge of Allegiance to the Flag of the United States of America.
1.B. Invocation
1.C. The presiding officer will call the meeting to order.
2. VISION & MISSION STATEMENT
2.A. The District shall maximize every student's potential through rigorous and relevant learning experiences preparing students to be 21st century global leaders.
Presenter:  Dr. John Ogletree, Trustee
2.B. The District's vision is formed from the acronym LEAD - to Learn, Empower, Achieve, Dream ... LEAD
Presenter:  Dr. John Ogletree, Trustee
3. RECOGNITIONS
3.A. The Superintendent will make remarks and announcements including the honors and achievements earned by staff and students in recent weeks.
Presenter:  Dr. Mark Henry
4. PUBLIC COMMENTS
4.A. Patrons who have duly registered per policy BED (Local) may address the Board and make public comments on an agenda item during or before the board’s consideration of the item. The Board may allow public comment on agenda items at all meetings. The Board will continue with the remaining agenda after the registered patrons have had an opportunity to speak. (To participate, registration is between 5:30 and 5:50 p.m. on the day of the Board meeting at the entrance to the CFISD Boardroom.)
Presenter:  Leslie Francis
5. BOARD COMMENTS
5.A. Any Board member may make a comment during this portion of the agenda, without prior posting being required.  Comment items may not pertain to the character of any students, staff or Board member and may not be discussed or deliberated upon at this meeting. 
Presenter:  Board of Trustees
6. CITIZEN PARTICIPATION
6.A. Patrons who have duly registered per policy BED (Local) may address the Board regarding matters of concern/interest to the district, other than the character of any student, staff or Board member. The Board may not act upon any matter that is not listed under the action item portion of the agenda. (To participate, registration is between 5:30 and 5:50 p.m. on the day of the Board meeting at the entrance to the CFISD Boardroom.)
Presenter:  Leslie Francis
7. REPORTS
7.A. The administration will provide a design development update report on the progress of the design of the Exhibit Center Addition and Renovation located on Telge Rd.

A Design Development Report, as prepared by VLK Architects, will be presented to the Board for the final design of the Exhibit Center Addition and Renovation. 
Presenter:  Matt Morgan, Dan Grosz
7.B. The administration will provide a design development update report on the progress of the design of the New Middle School No. 20 within the Bridgeland master planned community.

A Design Development Report, as prepared by Texas-IBI Group, will be presented to the Board for the final design of the New Middle School No. 20. 
Presenter:  Matt Morgan, Dan Grosz
7.C. The Human Resources Department will provide an oral report on the 2020-2021 Board Monitoring System Objective 3.
Presenter:  Chairita Franklin, Onica Mayers, Melanie Dobney
7.D. The administration will provide an update on the recovery, retention and recruitment of students for the 2020-2021 school year.
Presenter:  Administration
7.E. The administration will provide a written report on the 2021 summer school plans for elementary, middle school and high school.

Summer school funding sources include the following: Title IA, Title III, Compensatory Education funds, student activity funds, state funds for Pre-K/K LEP summer school and PTO scholarships. Summer School will again, be offered at no cost to parents.
Presenter:  Dr. Linda Macias
Attachments: (1)
8. ACTIONS ITEMS - CONSENSUS
8.A. The Board will consider approving the minutes of the February 8, 2021 Regular Board Meeting.
Presenter:  Holly Reichert
Attachments: (1)
8.B. The Board will consider approving the minutes of the February 23, 2021 Special-Called Board Meeting.
Presenter:  Holly Reichert
Attachments: (1)
9. ACTION ITEMS - NON-CONSENSUS
9.A. The Board will consider a request for a TEA Missed School Days Waiver for each day the district was closed as a result of winter storm Uri during the 2020-21 school year (February 16-19 and 22, 2021).

The Texas Education Agency provided local education agencies (LEAs) the following three options during the period of Friday, February 12 through Friday, February 26. 

• Continue with in-person instruction. 
CFISD was unable to continue with in-person instruction February 16-19 and 22, 2021 due to damage caused by Winter Storm Uri.

• If your LEA continues to experience infrastructure issues because of outages and its related impacts, it may provide 100% remote instruction.
CFISD was unable to provide 100% remote instruction February 16-19 and 22, 2021 since we are not a 100% one-to-one district.

• If your LEA continues to experience infrastructure issues because of outages and its related impacts that prevents it from providing remote instruction, the LEA may close completely.
CFISD selected this option for February 16-19 and 22, 2021.
Presenter:  Dr. Linda Macias
9.B. The Board will consider approving on first reading additions, revisions or deletions to district policies:
Presenter:  Dr. Deborah Stewart, Teresa Hull
9.B.1. DCD (LOCAL) Employment Practices: At-Will Employment (Revise)
Recommended revisions clarify that an at-will employee's appeal of dismissal would follow the district's employee grievance policy and not begin with the board.
Attachments: (1)
9.B.2. DCE (LOCAL) Employment Practices: Other Types of Contracts (Revise)
Recommended revisions clarify that an appeal by an employee whose non-Chapter 21 contract is not reissued at the end of the contract period would follow the district's employee grievance policy and not begin with the board.
Attachments: (1)
9.B.3. GF (LOCAL) Public Complaints (Revise)
A recommended revision specifies that a person filing a complaint regarding refusal of entry to or ejection from property based on Education Code 37.105 shall be permitted to address the board within 90 "calendar" days. This is an exception to how other timelines are calculated in the policy, which are based on "business" days in accordance with how days are defined.
Attachments: (1)
9.B.4. GKA (LOCAL) Community Relations: Conduct on School Premises (Revise) 
A recommended revision specifies that a person filing a complaint regarding refusal of entry to or ejection from property based on Education Code 37.105 shall be permitted to address the board within 90 "calendar" days. This is an exception to how other timelines are calculated in the policy, which are based on "business" days in accordance with how days are defined.
Attachments: (1)
9.C. The Board will consider awarding bids and contracts and/or authorizing purchase orders as recommended in the posted agenda item.
Presenter:  Bill Powell, Darin Crawford, Paula Ross
9.C.1. Bid:    Bakery Dough Sheeting Line for Nutrition Services
Budget:    Bond Funds
Est. Award:    $321,500.00
To:    Domach, Inc.

This award recommendation is to secure the purchase and delivery for the Bakery Dough Sheeting Line. This equipment will replace the current Bakery Dough Sheeting line used in the bakery of our Central Production Facility that was purchased in 1986.  
9.C.2. Purchase:    CFISD Classroom Audio Enhancement Quote
Budget:    Instructional Technology Bond Funds
Est. Amount:    $27,736,000.00
To:    Lightspeed Technologies, Inc.

The District solicited quotes for Lightspeed equipment from multiple purchasing cooperatives from which CFISD is a member.  Four (4) price quotes were received.  The committee’s recommendation for the best value to the district is to award the quote to Lightspeed Technologies.
9.C.3. Purchase:    CFISD Promethean Interactive Display Quote
Budget:    Instructional Technology Bond Funds
Est. Amount:    $41,937,382.61
To:    ProComputing

The District invited all vendors on The Interlocal Purchasing System (TIPS) listed as resellers for Promethean to submit quotes for the CFISD Promethean Interactive Display Quote.  One (1) vendor submitted two pricing quotations. The committee’s recommendation for the best value to the district is to award the quote to ProComputing.
9.C.4. Bid:    Emergency Generator Repair Service and Preventative Maintenance
Budget:    M & O Funds
Est. Award:    $150,000.00
To:    Kentech, Inc.

This award recommendation is to secure firm pricing for emergency generator repair and preventative maintenance services throughout the District.  This contract will remain firm for one (1) year through March 31, 2022 renewing annually for four (4) additional one-year terms through March 31, 2026.  
9.C.5. Bid:    Fire Extinguisher and Fire Safety Products, Inspection and Maintenance
Budget:    M & O Funds
Est. Award:    $150,000.00
To:    Wilson Fire Equipment and Service Co.

This award recommendation is to secure pricing for the inspection, maintenance and replacement of fire extinguishers and fire safety products.  This contract will remain firm for one (1) year through March 31, 2022 automatically renewing annually for four (4) additional one-year terms through March 31, 2026.  
9.C.6. Bid:    Lamps (Incandescent, Fluorescent, HID)
Budget:    M & O Funds
Est. Award:    $150,000.00
To:    Consolidated Electrical Distributors (CED)
    Gexpro (General Supplies & Service)
    Voss Lighting (Voss Electric Company)

This award recommendation is to secure pricing for replacement lamps used throughout the District.  This contract will remain firm through March 31, 2022 renewing for four (4) additional one-year terms through March 31, 2026 upon mutual agreement.
9.C.7. Bid:    Portable Building Removal, Relocation, and Tie-Downs
Budget:    Bond Funds, M & O Funds
Est. Award:    $250,000.00
To:    Cherry House Moving

This award recommendation is to secure pricing for portable building removal, relocation and tie-downs throughout the District. This contract will remain firm for one (1) year through March 31, 2022 renewing annually for four (4) additional one-year terms through March 31, 2026. 
9.C.8. Bid:    Portable Classroom Building Construction
Budget:    Bond Funds
Est. Award:    $1,250,000.00
To:    Stone Building Systems, Inc.

This award recommendation is to secure pricing for maintaining and constructing portable classroom buildings as needed, throughout the District. This contract will remain firm for one (1) year through March 31, 2022, renewing annually for four (4) additional one-year terms through March 31, 2026. 
9.D. The Board will consider approving construction proposals and contracts paid from Bond Funds to the recommended contractors and authorize the Superintendent or designee to execute all necessary documents related to such contracts as follows: 
Presenter:  Matt Morgan
9.D.1. Proposal:   2019 Exhibit Center Addition, Burns Science Resource Center & Adam ES Renovations
Budget:                    Bond Funds
Award:                     $8,187,000.00
To:                           ICI Construction, Inc.
9.D.2. Proposal:                  2020 Baseball & Softball Field Renovations – Cy Creek, Cy Lakes, Jersey Village &
                                    Langham Creek HS
Budget:                    Bond Funds
Award:                     $14,042,700.00
To:                           Hellas Construction, Inc.

These construction contracts will be funded from Bond Funds. 
9.E. The Board will consider approving a change order to the construction contract with ICI Construction, Inc. and authorize the Superintendent or designee to execute all necessary documents to complete the additional work in the change order.  

This change is in line with the new District standards for our facilities. The proposed changes will improve energy management, reduce maintenance costs and obtain the best value for the District. This change order in the estimated amount of $800,000.00 will be funded from the 2019 Bond Fund.
Presenter:  Matt Morgan
9.F. The Board will consider the approval and execution of the plat for the Elementary School No. 57 site.

This is a standard plat that requires approval and execution by the Board of Trustees.
Presenter:  Roy Sprague
10. SUPERINTENDENT'S BRIEFING
10.A. The Superintendent will provide information regarding district events and items of community interest. 
Presenter:  Dr. Mark Henry
11. CLOSED SESSION
If, during the course of the meeting covered by this notice, the Board should determine that a closed session of the Board should be held or is required in relation to any item included in this notice, then such closed session as authorized by Section 551.001 of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Board may conveniently meet in such closed session concerning any and all subjects and for any and all purposes permitted by Sections 551.071 through 551.084, of the Open Meetings Act.
 
11.A. There will be a Closed Session in accordance with Government Code Section 551.001 et. seq.
Section 551.071 For the purpose of a private consultation with the Board's attorney on any or all subjects or matters authorized by law. For the purpose of consultation with the district’s attorney concerning matters on which the attorney’s duty to the district under the Texas Disciplinary Rules of Professional Conduct clearly conflicts with the Texas Open Meetings laws.
Section 551.072 For the purpose of discussing the purchase, exchange, lease or value of real property.
Section 551.073 For the purpose of considering a negotiated contract for a prospective gift or donation.
Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.
Section 551.076 To consider the deployment, or specific occasions for implementation, of security personnel or devices.
Section 551.0821 For the purpose of deliberating a matter regarding a public-school student if personally identifiable information about the student will necessarily be revealed.
Section 551.082 For the purpose of considering discipline of a public-school child or children or to hear a complaint by an employee against another employee if the complaint or charge directly results in a need for a hearing.
Section 551.083 For the purpose of considering the standards, guidelines, terms or conditions the Board will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by section 13.901 of the Texas Education Code.
Section 551.084 For the purpose of excluding witness or witnesses from a hearing during examination of another witness.
12. ADJOURNMENT
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