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May 17, 2021 at 6:00 PM - Regular Meeting

Agenda
1. Establish Quorum and Call Meeting to Order
2. Adjourn to Executive Session
3. Reconvene into Open Session
4. Invocation
5. Pledge of Allegiance 
6. Recognition 
6.A. Valedictorian and Salutatorian 
6.B. All State Cheer Team
6.C. Academic All-State Tennis
6.D. Academic All-State Basketball
6.E. Academic All-State Track and Field
6.F. UIL State Track Meet Qualifiers
6.G. UIL Band and Choir State Solo & Ensemble Qualifiers
6.H. State Qualifier Meat Judging Team
7. Superintendent's Advisory Council Presentation
Description:  Last August, principals from MMS and DHS were asked to help form a representative group from the student bodies to meet monthly with the superintendent and discuss a variety of topics.  

In addition, the students were asked to take on a specific project.  They chose to examine the dress code.  Throughout the year, the students researched other districts and developed a dress code that they thought made sense for Decatur ISD that would also receive wide community support.  These students will be presenting their recommended dress code for inclusion in the Student Handbook for 2021-22.
8. Public Forum
Description: 
Persons desiring to address the Board must sign up at the designated time prior to the meeting. Board Policy BED addresses public comment and public testimony at Board meetings. Audience participation at a Board meeting is limited to the public comment portions of the meeting designed for that purpose. At all other times during a Board meeting, the audience shall not enter into discussion or debate on matters being considered by by the Board, unless requested by the presenting officer. No presentation shall exceed three minutes.
9. Consider Action Items Discussed in Executive Session
9.A. Personnel
10. Information Items
10.A. Superintendent's Report
Description: 
 
10.B. Construction Update
10.C. Teaching and Learning Update
Description:  A video will be presented that highlight programs and accomplishments throughout DISD.
11. Discussion Items
11.A. Demographic Report
Description:  Decatur ISD contracts with Templeton Demographics for assistance projecting growth and enrollment trends.

This is the Spring, 2021 report.
Attachments: (1)
11.B. Summer School
Description:  Dr. Wooten and the summer school administrators will be discussing summer learning programs for Decatur ISD
11.C. Summer Feeding Program
Description:  Shelley Laaser will be presenting information related to summer feeding programs for students in Decatur ISD.
11.D. Budget and Compensation Planning
Description:  Decatur ISD CFO Cindy Tatum will present initial, rough expenditure and revenue projections in advance of more detailed conversations once the legislative session ends.  Additionally, administration will advise the board about the potential for increased compensation in 2021-22 for employees.
Attachments: (1)
11.E. Student Drug Testing Policy
Description:  Drug testing data for the 2020-201 school year will be presented, and Trustees will have an opportunity to discuss the merits of the policy and any potential adjustments.
Attachments: (3)
12. Action Items
12.A. Consider Policy FDA (LOCAL) Inter district Transfers
Description:  This policy was brought for discussion at the April 19, 2021 meeting.  The changes proposed serve two purposes.  One is to codify that a transfer can be revokable at any time.  The other allows the district to consider a student's academic record for a transfer without automatically using a STAAR/EOC result as a determinant.
Attachments: (2)
12.B. Consider change to Policy DC (LOCAL)
Description:  Board Policy DC (LOCAL) provides clarity to the roles of the Board and the Superintendent regarding the hiring of personnel.  The proposed revision would remove the granting of hiring authority to the Superintendent during the period of June 1 - August 31 of a calendar year.  

Board Policy BJA (LEGAL) and TEC 11.201(a) compels the Superintendent to make policy recommendations to the Board.  At this time, administration does not recommend this proposed change.  TEC 21.160, 21.210, and 21.105 allow a teacher to resign a position no more than 45 days before the first day of instruction, which is different depending on the district.  Often, there is considerable turnover and unexpected vacancies during the summer months (43 professional hires during this time frame in 2020).  Vacations and other summer travel makes the calling of a special meeting with a quorum for purposes of approving hires challenging, and even without schedule conflicts, the required 72-hour posting rule under the Texas Open Meetings Act may put the district at risk of losing some qualified applicants due to delays in the ability to offer contracts.

Administration recognizes and supports the role of the Board of Trustees in serving their role as approvers of hires, and the district and the superintendent have and will continue to bring every possible hire before the Board at regularly scheduled and special meetings, rather than using the authority granted in the current Policy DC (LOCAL), particularly as it relates to high profile hires and administrative hires.  It is the recommendation of administration that no action be taken on this item, and that the item be brought back in the June 2021 regular meeting to allow more time to make sure the policy most accurately reflects the Board's desired outcome.
Attachments: (1)
12.C. Elementary Art Program for 2021-22
Description:  The preliminary budget and staffing model for 2021-22 includes three new positions elementary art teachers, with art being used to replace the technology rotation at the elementary schools.  The STEM Academy at Enis Elementary will have an art program that will be supplemented with music; the other three elementary schools will have a full-time art and full-time music teacher.

In order to supply teachers and initial supply startup costs, the total cost to this program will be approximately $210,000.

Should the board approve this program for 2021-22, the positions will be posted immediately.
12.D. Purchase(s) Greater Than $50,000
12.D.1. Follet Library 
Description:  In order to establish the Enis Elementary Library we need to purchase books for an opening day collection.  The selected books will support the curriculum, literacy and pleasure reading.  The total cost for the collection is $52,116.74.  This purchase will be through the BuyBoard Contract with Follett.  This is part of the FF&E budget in Fund 682.

These items are included in the FF&E budget in Fund 682.
 
Attachments: (1)
12.D.2. Chromebook Refresh 6-8
Description:  1.McCarroll Middle School is currently using Chromebooks that are considered end-of-life. The majority of Chromebooks in use will no longer accept system updates after September 2021 and therefore will not meet the system specifications for online STAAR testing.  Admin is recommending the purchase of 900 Chromebooks for MMS along with the necessary Google licenses, setup services, and protective cases in the amount of $251,730. Pricing is based on The pricing is based on Contract: TIPS Technology Solutions Products and Services (200105).  This will be a budget amendment to the General Fund that will be reimbursed once we receive the ESSER III funds
1. Decrease in General Fund until ESSER III Funds become available
Attachments: (1)
12.D.3. Student Furniture for STEM Academy
Description:  We need to purchase student desks/chairs and collaborative tables for the opening of the school.  We are purchasing 275 desks/chairs and 14 collaborative tables.  We are purchasing them from Virco off of the US Commodities contract.  The total cost of the furniture is $50,941.  This is part of the FF&E budget in Fund 682
Attachments: (1)
12.D.4. Furniture for Library and Innovative Space for STEM Academy
Description:  The new library and innovation space also need to have furniture purchased for them.  We had Lone Star Furnishings, the districts long time consultants for library furniture, look at the plans to help determine the best options for the space.  Administration reviewed the plans.  The total cost for the library furniture and innovation space furniture is $149,727.  This is priced off of the ECPNT purchasing COOP.  This is also part of the FF&E budget in Fund 682.

 
Attachments: (1)
13. Consent Agenda
13.A. Minutes of April 19, 2021 Regular Meeting
Attachments: (1)
13.B. Budget Amendment(s)
Description:  Budget Amendment #8 -  .McCarroll Middle School is currently using Chromebooks that are considered end-of-life. The majority of Chromebooks in use will no longer accept system updates after September 2021 and therefore will not meet the system specifications for online STAAR testing.  Admin is recommending the purchase of 900 Chromebooks for MMS along with the necessary Google licenses, setup services, and protective cases in the amount of $251,730. Pricing is based on The pricing is based on Contract: TIPS Technology Solutions Products and Services (200105).  This will be a budget amendment to the General Fund that will be reimbursed once we receive the ESSER III funds
This is a Decrease Fund Balance in the General Fund Until ESSER III Funds are available.

 
Attachments: (1)
14. Financial Information
14.A. Monthly Financial Statements
Attachments: (1)
14.B. Tax Collection Report
14.C. TexPool Monthly Statement of Accounts
Attachments: (1)
14.D. Payment of Bills
Attachments: (1)
15. Adjourn to Executive Session if Needed
Description:   Discussion pertaining to Texas Government Code are listed below. Decisions will be presented at the appropriate agenda item. In the event there are no items to come before the Board in executive session, this item will be eliminated.
A. Pursuant to 551.074 Personnel: to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public official or employee
B. Pursuant to 551.072 Real Property: to deliberate the purchase, exchange, lease, or value of real property
C. Pursuant to 551.076 Security Devices or Security Audits: to deliberate the deployment, or specific occasions for implementation , of security personnel or devices, or a security audit
16. Adjournment
Description:  The Board may or may not take action on any agenda item listed. If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.
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