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March 22, 2021 at 6:30 PM - Regular Meeting

Agenda
1. Establish Quorum and Call Meeting to Order
2. Adjourn to Executive Session
3. Reconvene into Open Session
4. Invocation
5. Pledge of Allegiance 
6. Recognition
6.A. Staff Recognition
Helen Mistic - PCTA Bus Driver of the Year
6.B. Student Recognition
All-State Volleyball and 4A Coach of the Year
Academic All-State Volleyball
TCGA Legacy Volleyball
Academic All-State Football
All -State Football
TGCA All- State Cross Country
DHS Swim State Qualifiers
All-State Choir 
 
7. Public Presentation of TASB Facilities Assessment
Description:  The Texas Association of School Boards (TASB) Facility Services conducted a district-wide assessment of facilities and is ready to present the findings.  Clint Alsobrook with TASB will make the presentation.  This information will also be shared with the Facilities Advisory Committee.
8. Public Forum
Description: 
Persons desiring to address the Board must sign up at the designated time prior to the meeting. Board Policy BED addresses public comment and public testimony at Board meetings. Audience participation at a Board meeting is limited to the public comment portions of the meeting designed for that purpose. At all other times during a Board meeting, the audience shall not enter into discussion or debate on matters being considered by by the Board, unless requested by the presenting officer. No presentation shall exceed three minutes.
9. Consider Action Items Discussed in Executive Session
9.A. Personnel Recommendations
9.B. Contracts for Chapter 21 Administrators, Principals, and Directors
10. Information Items
10.A. Superintendent's Report
Description:  Every month, the Superintendent will update the Board of Trustees and community about events happening in and around the district.  This month's update will include:
  • Legislative updates
  • Covid related updates
  • Graduation update
  • Facilities Advisory Committee update
  • Staffing update
  • Update on Board directives from evaluation
    • Retention data
    • Investigative training for administrators
    • Staff development plans
    • Aspiring Leadership Academy
    • Organizational Health survey
    • Teacher evaluation data and growth plans
10.B. Construction Update
Description:  Cindy Tatum will update the Board on the progress related to the construction of the STEM Academy at Enis Elementary School
10.C. Teaching and Learning Update
Description:  Dr. Wooten will present information on the interim assessments and how the District is using that information to drive instruction.
10.D. Enrollment Update
Attachments: (1)
11. Discussion Items
12. Action Items
12.A. Engage Snow Garrett Williams, CPA's for FY 2020-2021 Audit Report
Description:  Snow, Garrett, Williams, CPAs have conducted the district audit in the past.  The District has a long established history with the firm and they provide valuable services to the business office.  The fee is based on actual hours worked.  The current year fee was $40,200.  Depending upon issuance of any new accounting standards that require additional work, the fee should be comparable next year.
 
12.B. Food Service MOU's with Contracting Districts for 2021-2022
Description:  Attached are copies of the MOU for Bridgeport ISD, Chico ISD, Alvord ISD, Paradise ISD and Boyd ISD.  With the approval of this MOU, Decatur is agreeing to extend the current services provided to these school districts.  Fees charged to the district remain unchanged for the next year.  The term of the MOU is July 1, 2021 through June 30, 2022.

The 5 districts combined generate $154,500 in additional revenue to the Child Nutrition Fund.
 
12.C. Approve waiver request for general waiver related to fire-related closure and subsequent remote instruction at McCarroll Middle School.
Description:  On November 4, 2020, a fire at McCarroll Middle School caused the following challenges and changes to the schedule:
  • Missed school days November 5 and 6
  • Remote instruction for all MMS students November 9 - 20 (10 school days)
Per the Texas Education Agency, the Board may authorize the Superintendent to ask for waivers for the missed instruction and the remote instruction.  Approval of such waivers would protect ADA funding for missed days and would allow MMS students to stay on the same academic calendar as the rest of Decatur ISD.

Administration anticipates final TEA decisions in 4-6 weeks.
12.D. Approve waiver request for missed school days due to Winter Storm Uri
Description:  Winter Storm Uri forced Decatur ISD to cancel school in the interest of safety from February 16, 2021 - February 19, 2021.  The Texas Education Agency has granted a waiver from instructional minutes state-wide for any school that requests a waiver for these weather-related closures.  In order for a Superintendent to request such a waiver, the Board of Trustees must first give its approval through a formal action item.

If the Board chooses not to allow the waiver application, it would mean the District would have to use a bad weather make-up day for any future closures in the 2020-21 school year.

A waiver decision usually takes 4-6 weeks from TEA.  Administration sees no reason why this waiver would not be approved.
12.E. Decatur ISD Covid Protocols Related to GA-34
Description:  On March 2, 2021, Texas Governor Greg Abbott signed Executive Order GA-34 regarding the opening of Texas and Covid-19.  Included in the order is a lifting of the state-wide mask mandate and a return to 100% occupancy for qualifying areas of the State.

On March 4th, the Texas Education Agency released new guidance about masks, stating that they are still required but that,  "The governing board of a school system may modify or eliminate by formal action the above mask-related requirements."

On March 8th, Decatur ISD Trustees voted 4-3 to implement loosened face covering restrictions as outlined in the attachment to this agenda item, and those changes were implemented March 10.  As soon as the vote was taken, Trustee Marsha Hafer asked that the item be placed back on the agenda for consideration March 22, and Board President Charlie Tibbels instructed the Superintendent to include it.

As directed, administration has saught additional information from Wise County's appointed Local Health Authority, Dr. Jon Walker, as well as counsel from the school district's attorneys regarding implications of changing face covering requirements on other aspects of the District's Covid Safety Plan. 

Included with this agenda item are all pertinent and available guidelines, as well as the district's mask survey results.  As of the time of publication, 74% of the school districts in Region 11 had opted to continue with mask protocols. Region 11 covers 10 counties in and around Ft. Worth and serves nearly 600,000 students.  Closer to home, several Wise County ISDs have chosen to lift mask restrictions.  Decatur has loosened, but not lifted, restrictions.  Bridgeport ISD has maintained masking protocols.  Springtown, Krum, and Argyle have also kept mask requirements in place.

Due to the ever-changing dynamics of this situation and the fact that sometimes information can change by the day, administration will not be presenting a recommendation prior to the meeting, but if there are any late draft revisions to related protocols those will be presented at the meeting.
13. Consent Agenda
13.A. Minutes of February 22, 2021 Regular Meeting
Attachments: (1)
13.B. Budget Amendment(s)
Description:  Budget Amendment #4 - Amend budget for laptop purchase approved in January, 2021. Amend budget for the purchase of the 2 portable buildings with fencing for McCarroll Middle School.  Amend budget to purchase ovens for Carson Elementary.  These will replace the original ovens.

Budget Amendment #5 - On February 25th, we closed on the maintenance tax notes for the STEM Academy.  This is to record the transaction.  We are currently waiting on a decision from TEA if we can record the tax notes in our local construction fund.  Since I didn’t receive an answer back at the time of the board meeting, we have recorded them in the General Fund.  Once we have clarification for TEA, we will amend the budget again depending on the information received.

Decrease General Fund Balance $317,844
13.C. Purchase(s) Greater Than $50,000
14. Financial Information
14.A. Monthly Financial Statements
14.B. Tax Collection Report
Attachments: (1)
14.C. TexPool Monthly Statement of Accounts
Attachments: (1)
14.D. Payment of Bills
Attachments: (1)
14.E. Second Quarter Investment Report
Attachments: (1)
15. Adjourn to Executive Session
Description:  Discussion pertaining to Texas Government Code are listed below. Decisions will be presented at the appropriate agenda item. In the event there are no items to come before the Board in executive session, this item will be eliminated.
A. Pursuant to 551.074 Personnel: to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public official or employee
B. Pursuant to 551.072 Real Property: to deliberate the purchase, exchange, lease, or value of real property
C. Pursuant to 551.076 Security Devices or Security Audits: to deliberate the deployment, or specific occasions for implementation , of security personnel or devices, or a security audit
16. Reconvene into Open Session
17. Adjournment
Description:  The Board may or may not take action on any agenda item listed. If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.
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