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December 14, 2020 at 5:00 PM - Regular Meeting

Agenda
1. Establish Quorum and Call Meeting to Order
2. Adjourn to Executive Session
Description:  Discussion pertaining to Texas Government Code are listed below. Decisions will be presented at the appropriate agenda item. In the event there are no items to come before the Board in executive session, this item will be eliminated.
A. Pursuant to 551.074 Personnel: to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public official or employee
B. Pursuant to 551.072 Real Property: to deliberate the purchase, exchange, lease, or value of real property
C. Pursuant to 551.076 Security Devices or Security Audits: to deliberate the deployment, or specific occasions for implementation , of security personnel or devices, or a security audit

 

2.A. Pursuant to 551.074 Personnel: to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public official or employee
2.B. Pursuant to 551.072 Real Property: to deliberate the purchase, exchange, lease, or value of real property
2.C. Pursuant to 551.076 Security Devices or Security Audits: to deliberate the deployment, or specific occasions for implementation , of security personnel or devices, or a security audit
3. Reconvene into Open Session
4. Invocation
5. Pledge of Allegiance 
6. Public Forum
Description: 
Persons desiring to address the Board must sign up at the designated time prior to the meeting. Board Policy BED addresses public comment and public testimony at Board meetings. Audience participation at a Board meeting is limited to the public comment portions of the meeting designed for that purpose. At all other times during a Board meeting, the audience shall not enter into discussion or debate on matters being considered by the Board, unless requested by the presenting officer. No presentation shall exceed three minutes.
7. Consider Action Items Discussed in Executive Session
7.A. Resignation of Professional Personnel
8. Financial Information
8.A. Monthly Financial Statements
Attachments: (1)
8.B. Tax Collection Report
Attachments: (1)
8.C. TexPool Monthly Statement of Accounts
Attachments: (1)
8.D. Payment of Bills
Attachments: (1)
8.E. First Quarter Investment Report
Attachments: (1)
9. Consent Agenda
9.A. Minutes of November 16, 2020 Regular Meeting and November 30, 2020 Special Meeting
Attachments: (2)
9.B. Budget Amendment(s)
Description:  Budget Amendment #2 is for the fire that occurred on November 4, 2020 at McCarroll Middle School.  This is includes the mitigation, replacement of ceiling tile, contents and reconstruction of the classroom.  As the repairs progress if additional insurance proceeds are received we will have another amendment at that time.

Budget Amendment #3 - On November 30, 2020, the Board approved the GMP for the Stem Academy.  This amendment includes the GMP and associated costs (architect fees, asbestos removal, permits and other professional fees).  We will have additional amendments for FF&E and technology costs at a later time.
Budget Amendment #2 is for the fire that occurred on November 4, 2020 at McCarroll Middle School.  This is includes the mitigation, replacement of ceiling tile, contents and reconstruction of the classroom.  As the repairs progress if additional insurance proceeds are received we will have another amendment at that time.

Budget Amendment #3 - On November 30, 2020, the Board approved the GMP for the Stem Academy.  This amendment includes the GMP and associated costs (architect fees, asbestos removal, permits and other professional fees).  We will have additional amendments for FF&E and technology costs at a later time.

Amendment #2 will decrease the General Fund by the deductible of $10,000.  Amendment #3 is currently showing to decrease the local construction fund by $5,420,745, but once the maintenance tax notes are approved this reduction will be reduced.


 
Attachments: (2)
9.C. Purchase(s) Greater Than $50,000
Description:  The Board delegates to the Superintendent or designee the authority to determine the method of purchasing, in accordance with policy, and to make budgeted purchases. However, any purchase that costs or aggregates to a cost of $50,000 or more shall require Board approval before a transaction may take place.

This item is on the agenda in the event the Administration or Board has a recommendation for a purchase over $50,000 at the Board meeting.
The Board delegates to the Superintendent or designee the authority to determine the method of purchasing, in accordance with policy, and to make budgeted purchases. However, any purchase that costs or aggregates to a cost of $50,000 or more shall require Board approval before a transaction may take place.

In November 4, 2020 the district had a fire at McCarroll Middle School.  The District through our PCAT (our insurance company) hire Blackmon Mooring to complete the mitigation on November 29.  The total cost for the mitigation and ceiling tiles is $769,546.  Insurance proceeds will cover the cost.
 
10. Annual Public Hearing on Texas Academic Performance Report (TAPR)
Description:  Every year, school districts are required by TEC 39.306 to publish the annual TAPR report and all associated documents.  For the Public Hearing, administration will present an overview of the district's performance.  Following the presentation, the public may ask questions and provide input/feedback on district performance related to the TAPR.
11. Recognition
11.A.  Christmas Card Drawing Winners
Description:  Shelbie Donaldson, 6th Grade MCCarroll Middle School
Angelica Routh, 9th Grade Decatur High School
Gabriel Pacheco, 9th Grade Decatur High School
Cydne Carpenter, 5th Grade Rann Elementary School
Viviana Vazquez, 6th Grade McCarroll Middle School
11.B.  Volleyball State Champions
12. Information Items
12.A. Superintendent's Report
Description:  Each month, the Superintendent will report on the state of affairs in the District.  This month's report will include information on the following:
  • Final exams at the high school
  • Holiday calendar
  • Current COVID conditions
  • Plans for the Spring regarding events/masks/vaccines
  • Current capacity for events
  • Committee reports
12.B. Teaching and Learning Update
12.C. Enrollment Update
Description:  Monthly update on enrollment in Decatur ISD
Attachments: (1)
13. Discussion Items
13.A. Academic Calendar, 2021-2022
Description:  Stephanie Quarles, Director of Student Services, will brief the Board on the input collected thus far in calendar developement for 2021-2022.  The Board will be given two draft calendars for review and discussion.

Following the meeting, draft calendars will be made public for community and staff input, and administration intends to bring a calendar recommendation to the Board at the January 25, 2021 meeting.

Mrs. Quarles will also discuss development of the 2022-23 calendar.
13.B. STEM Campus Name Survey Results
Attachments: (1)
14. Action Items
14.A. Resolution for Continuation of Employee Paid Services Leave
Description:  The Families First Coronavirus Response Act (FFCRA) provides up to 80 hours of paid sick leave to employees who are home due to either a mandatory COVID-19 quarantine or employees who are home with a positive COVID diagnosis.  This legislation is set to expire December 31, 2020.

The presented resolution extends the benefits by locally funding through the end of the current school year.

The cost to the district is the equivalent to the cost of the substitutes when the employee is out, which the general fund can cover.

 
Attachments: (1)
14.B. Approval of Decatur ISD Early Childhood and College, Career, and Military Readiness (CCMR) Board Outcome Goals
Description: 

House Bill 3 (HB 3) amends Texas Education Code (TEC) to add Sec. 11.185 and 11.186 to include plans that target early childhood (EC) literacy and math proficiency and college, career, and military readiness (CCMR).

Plan Requirements 
Under HB 3, school boards are required to adopt plans in early childhood literacy and math, as well as college, career, and military readiness. All plans are required to include: 

  • at least one assigned district-level administrator or employee of the regional education service center for the district’s region to coordinate implementation and submit annual report to the board on the district’s progress; 
  • an annual review by the board at a public meeting; 
  • an annual report posted on district and campus websites; and 
  • specific, quantifiable, annual goals for five years at each campus.

Early childhood plans are required to include: 

  • annual goals for aggregate student growth on 3rd grade math and reading STAAR; 
  • annual targets for students in each group evaluated under closing the gaps domain; 
  • targeted professional development for classroom teachers in kindergarten through 3rd grade for campuses that the board identifies as not meeting the plan’s goals and that considers the unique needs of students in bilingual education or special language programs. 
  • annual targets that may be set for students in bilingual or ESL programs.

College, career, and military readiness plans are required to include: 

  • annual goals for aggregate student growth on CCMR readiness indicators evaluated under the student achievement domain; and 
  • annual targets for students in each group evaluated under closing the gaps domain. 

Specific and Quantifiable Goals

To meet the requirement of specific and quantifiable, each board outcome goal needs to contain a baseline (current state), a target (future state), a population (which students will be impacted), and a deadline (month and year by when the current state will equal the future state). Annual targets must be included for each goal in addition to the five-year deadline target. It is recommended that school boards adopt progress measures to create alignment between district outcome goals and the board-adopted plans.
 

Progress Monitoring

Superintendents propose EC and CCMR plans to the board for adoption. It is recommended that the plans for each campus be aligned to the board outcome goals and progress measures in such a way that the specific campus plan is predictive of the board outcome goal and progress measures. It is also recommended that the plans and goals be influenceable by the superintendent in order that the superintendent’s evaluation can be aligned and indistinguishable from the board outcome goals and progress measures. 
School boards must review the progress of each plan at least annually at a public meeting. It is recommended that the board adopt a monitoring calendar and a multi-year schedule that describes the months during which interim updates on goals and plan progress measures are reported to the board. The specific EC and CCMR plan requirements can be reviewed and made available in monitoring reports that are delivered to the board according to the plans review schedule. It is recommended that interim update reports contain (1) the goal being monitored, (2) data showing the previous three reporting periods, the current reporting period, and the annual and deadline targets, (3) the superintendent's evaluation of performance, and (4) supporting documentation that evidences the evaluation and describes any needed next steps.

15. Adjournment
Description:  The Board may or may not take action on any agenda item listed. If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.
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