View Options:

Show Everything
Hide Everything

November 16, 2020 at 6:00 PM - Regular Meeting

Agenda
1. Call to Order and Establish Quorum
2. Board Election Information
2.A. Consider and Take Action with Respect to Canvassing the November 3, 2020 Board of Trustees Election
Description:  The canvass is an official meeting of a political subdivision's governing body for the purpose of making official the results of an election.  Decatur ISD and the Board of Trustees is the political subdivision responsible for the canvassing of a School Board election.  The duty to conduct the canvass is mandatory.

Election Code, Section 67.003 provides that the November 3, 2020 election may be canvassed as early as three days after the election and no later than the 14th day after the election date.  
 
Attachments: (3)
2.B. Issue Certificate of Election, Administer Statement of Elected Officer, and the Oath of Office
Description:  The Certificate of Election, Statement of Elected officer, and Oath of Office will be administered to DISD Trustee Place 3 and DISD Trustee Place 4.  The trustees elected will serve a term ending in 2023.  The oath will be administered by Terrie Pryor, Notary.
3. Closed Session
3.A.  Pursuant to 551.074 Personnel: to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public official or employee
3.B. Pursuant to 551.072 Real Property: to deliberate the purchase, exchange, lease, or value of real property
3.C. Pursuant to 551.076 Security Devices or Security Audits: to deliberate the deployment, or specific occasions for implementation , of security personnel or devices, or a security audit
3.D. Section 551.071(2) of the Texas Government Code, to Conduct a Private Consultation With the Board’s Attorney on a Matter In Which the Duty of the Attorney to the Board Under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts With the Open Meetings Act
4. Reconvene into Open Session
5. Invocation
6. Pledge of Allegiance 
7. Issue Certificate of Election, Administer Statement of Elected Officer, and Administer Oath of Office
Description:  The Certificate of Election, Statement of Elected Officer, and the Oath of Office will be administered to DISD Trustee Place 3 and Trustee Place 4.  The trustees elected will serve a term ending in 2023.  The oath will be administed by Terrie Pryor, Notary.
8. Reorganize Board and Elect Officers

TEC 11.061(c) and Policy BDAA (LOCAL) dictate that the Board, in the meeting following any election, must select:
  • A Board President
  • A Board Vice President
  • A Board Secretary
9. Recognition
9.A. Recognition of Donation
Description:  Tricia Armstrong with Twisted X shoes has donated a pair of shoes to each member of the DHS staff as a way of saying "thank you" to them for all their hard work.

Decatur ISD so appreciates our supportive community and wanted to take this opportunity to thank Ms. Armstrong and Twisted X Shoes.
10. Public Forum
Description: 
Persons desiring to address the Board must sign up at the designated time prior to the meeting. Board Policy BED addresses public comment and public testimony at Board meetings. Audience participation at a Board meeting is limited to the public comment portions of the meeting designed for that purpose. At all other times during a Board meeting, the audience shall not enter into discussion or debate on matters being considered by by the Board, unless requested by the presenting officer. No presentation shall exceed three minutes.
11. Consider Action Items Discussed in Executive Session
11.A. Employment of Professional Personnel
12. Information Items
12.A. Superintendent's Report
Description:  Each month, the Superintendent will use the forum of a public meeting to inform the Board of any district-related items that may be of the public interest, especially if such information might be either the result of, or in advance of, a Board action.

This month's update will include elementary achievement data, an update on the MMS fire situation, an update on the cheerleading staff at DHS, a board scheduling update, and a brief athletics update.
12.B. Teaching and Learning Update
12.B.1. TIPS (Targeted Improvement Plan)
Description:  Chapter 39 of the Texas Education Code requires schools who receive a grade of "D" or "F" from the Texas Education Agency to participatr in a school improvement process.  Both Rann and Young ES received a "D" rating from TEA in 2018-19 (there were no 2019-20 ratings).

Dr. Wooten will review the key components of the Targeted Improvement Plan from Young and Rann elementaries.

This is an information item only; no action is required.
12.B.2. Bilingual/ESL Audit
Description:  Dr. Wooten  will review the Bilingual/ESL Program review.
12.C. Announcement of Board Training Hours
Description:  State Board of Education rules require the board president to make a public announcement each year of the names of those board members who have completed the required continuing education, who have exceeded  the required hours, and who are deficient.  The minutes must reflect this information. Completing the annual required training is a basic obligation and expectation of any sitting board member under SBOE rule. 

Any new board members must complete a Local District Orientation, Orientation to the Texas Education Code and Texas Open Meetings Training.

The Board President is to distribute the Framework for Governance Leadership.  Let it be noted that Board Members were provided a copy of the Framework for Governance Leadership.

This is an information item only.
12.D. FCCLA Presentation
Description:  Leslie Varela will be presenting the FCCLA program and its accomplishments.

This is an information item only; no action is required.
12.E. Enrollment Update
Description:  Each month, the Board of Trustees will be given an enrollment update by grade and campus.

State funding is directly tied to student enrollment.

This is an information item only and requires no Board action.
Attachments: (1)
13. Discussion Items
13.A. COVID Planning and Response
Description:  With COVID cases on the rise in Wise County, and with 14 new cases in Decatur ISD within the last 14 days, this is an opportunity for the Board and the Superintendent to engage in a discussion about a variety of topics, including:
  • Revisiting close contact procedures and quarantine duration
  • How face coverings impact quarantine numbers
  • Students choosing to stay home in order to prevent quarantine
  • Postponement of events
  • Attendance at UIL Events
  • The school calendar between now and the winter break.
This is a discussion item and will not require Board action.
13.B. Selection of Instructional Materials
Description:  There have been recent questions brought forward regarding how materials are selected and taught at all levels, with specific regard to the Houghton Mifflin Harcourt (HMH) materials used in 9-12 English/Language Arts.

The purpose of this discussion item with the Board is to address the following:
  • Alignment between TEKS (curriculum) and instructional resources
  • The instructional materials vetting process at the State and local level
  • Teacher voice and choice in choosing instructional resources
  • Concerns over meta-cognition vs. indoctrination
  • Expectations on teachers during highly charged political times
13.C. Naming of STEM Campus
Description:  As a follow up to the October Regular Board Meeting, Sally Rodgers will present a DRAFT survey for STEM campus naming.

This is a discussion item only.
14. Action Items
14.A. District Improvement Plan
Description:  This item fulfills the Board's requirement to approve a District Improvement Plan.  Administration can confrim that the plan meets the requirements under TEC 11.251 and 11.252.
14.B. SWAGIT
Description:  Decatur ISD staff have been researching solutions to provide live and recorded streaming of Decatur ISD School Board meetings. While Decatur ISD is well below the 10,000 student threshold, we have been researching solutions that meet all the requirements of government code including the archiving of video for at least two years after the date of the recording.

Attached is the recommended solution from SWAGIT for the Decatur ISD Board Room that includes equipment to video and stream meetings as well as services to provide editing, streaming, captioning, archiving, and support. The largest expense of this solution is the one-time purchase of equipment including cameras, streaming hardware, and installation. We are seeking a future proof solution that will reduce the need for a new system in the future. 


The startup cost of this solution, including hardware and hardware installation, the yearly managed service package, and closed captioning services should not exceed $63,000.  The recurring annual cost of the service will be about $14,520. This amount is included in the startup cost above. 

There is a benefit to the community for this service, though it comes at a significant cost.
14.C. COVID Heros Stipends
14.D. Approval of Asynchronous Instruction Waiver for McCarroll Middle School
Description:  The fire at McCarroll Middle School on November 4, 2020 has caused the school to be shut down temporarily.  There was no instruction November 5-6, and the school has been operating on remote instruction (using DISD's COVID protocols) for November 9 - 20.  Decatur ISD will seek a waiver for November 9-20 to preserve funding for those dates, but permission for that waiver requires Board approval.
15. Consent Agenda
15.A. Minutes of October 19, 2020 Regular Meeting
Attachments: (1)
15.B. Budget Amendment(s)
Description:  Although no additional amendments are requested at this time, the Board may propose amendments as needed during the meeting.
 
15.C. Purchase(s) Greater Than $50,000
Description:  The Board delegates to the Superintendent or designee the authority to determine the method of purchasing, in accordance with policy, and to make budgeted purchases. However, any purchase that costs or aggregates to a cost of $50,000 or more shall require Board approval before a transaction may take place.

This item is on the agenda in the event the Administration or Board has a recommendation for a purchase over $50,000 at the Board meeting.
The Board delegates to the Superintendent or designee the authority to determine the method of purchasing, in accordance with policy, and to make budgeted purchases. However, any purchase that costs or aggregates to a cost of $50,000 or more shall require Board approval before a transaction may take place.

This item is on the agenda in the event the Administration or Board has a recommendation for a purchase over $50,000 at the Board meeting.
There are none at this time.

 
15.D. Annual Investment Report
Attachments: (1)
16. Financial Information
16.A. Monthly Financial Statements
Attachments: (1)
16.B. Tax Collection Report
16.C. TexPool Monthly Statement of Accounts
Attachments: (1)
16.D. Payment of Bills
Attachments: (1)
17. Adjournment
Description:  The Board may or may not take action on any agenda item listed. If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.
<< Back to the Public Page for Decatur ISD