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October 19, 2020 at 6:00 PM - Regular Meeting

1. Establish Quorum and Call Meeting to Order
2. Adjourn to Executive Session
Description:  Discussion pertaining to Texas Government Code are listed below. Decisions will be presented at the appropriate agenda item. In the event there are no items to come before the Board in executive session, this item will be eliminated.
A. Pursuant to 551.074 Personnel: to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public official or employee
B. Pursuant to 551.072 Real Property: to deliberate the purchase, exchange, lease, or value of real property
C. Pursuant to 551.076 Security Devices or Security Audits: to deliberate the deployment, or specific occasions for implementation , of security personnel or devices, or a security audit

D.Section 551.071(2) of the Texas Government Code, to Conduct a Private Consultation With the Board’s Attorney on a Matter In Which the Duty of the Attorney to the Board Under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts With the Open Meetings Act

3. Reconvene into Open Session
4. Invocation
5. Pledge of Allegiance 
6. Recognition
6.A. Principal Appreciation Month in Texas
7. Public Forum
Persons desiring to address the Board must sign up at the designated time prior to the meeting. Board Policy BED addresses public comment and public testimony at Board meetings. Audience participation at a Board meeting is limited to the public comment portions of the meeting designed for that purpose. At all other times during a Board meeting, the audience shall not enter into discussion or debate on matters being considered by by the Board, unless requested by the presenting officer. No presentation shall exceed three minutes.
8. Consider Action Items Discussed in Executive Session
8.A. Employment of Professional Personnel
8.B. Resignation of Professional Personnel
9. Public Hearing for School FIRST Financial Rating
Description:  The District is required to have a public hearing for School FIRST rating.   At the meeting, I will present the rating and review the 15 tests that are used to determine the rating.

There is no Fiscal Implication
10. Information Items
10.A. Superintendent's Report
Description:  Each month, the Superintendent will use the forum of a public meeting to inform the Board of any district-related items that may be of the public interest, especially if such information might be either the result of, or in advance of, a Board action.

This is an information item only; no action is required.
10.B. Construction Update
Description:  We will update the board on the progress of the various construction projects in the district.

Information only; no action required.
10.C. Teaching and Learning Update
Description:  Each month the Board of Trustees will be given an update from the Teaching and Learning department.

This month the Campus Improvement Plans will be presented.

This is an information item only and requires no Board action.
10.D. Enrollment Update
Description:  Each month, the Board of Trustees will be given an enrollment update by grade and campus.

State funding is directly tied to student enrollment.

This is an information item only and requires no Board action.
11. Discussion Items
11.A. District Improvement Plan
Description:  Dr. Wooten will be reviewing the District Improvement Plan.  Board Policy BQ (LEGAL) and TEC 11.251 provide the basics for construction of a District Improvement Plan, and there are statutes and policies that include other requirements in the plan.

Revisions to the plan are still being made by the DEIC, and a final version will be presented for approval at the November 16 Regular Meeting.
11.B. Swagit
Description:  Texas HB 283, passed in 2015, requires videos of regular public meetings be posted by home rule cities with a population greater than 50,000, school districts with more than 10,000 students and county commissions in counties with more than 125,000 people. Texas Gov’t Code § 551.128(b-1) outlines these requirements in depth.
Attached is a question and answer document from TASB regarding the Open Meetings Act and Open Meeting Records as it relates to providing public access to school board meetings.
Decatur ISD staff have been researching solutions to provide live and recorded streaming of Decatur ISD School Board meetings. While Decatur ISD is well below the 10,000 student threshold, we are looking at solutions that meet all the requirements of government code including the archiving of video for at least two years after the date of the recording.
Also attached is a solution for the Decatur ISD Board Room that includes equipment to video and stream meetings as well as services to provide an editing, streaming, captioning, archiving, and support. Additional costs may include a sound system and presentation system upgrades. We are seeking a future proof solution that will reduce the need for a new system in the future.

This item is for discussion only.
11.C. STEM Campus Naming
Description:  With the opening of the refurbished DIS building as the STEM elementary school, the campus will need a name, which will need to be voted on and approved by the Board of Trustees.  The naming needs to happen in time for graphics and marketing of the school, preferably by the December Board Meeting. 

The purpose of this discussion is not to get specific with regard to names, but rather to discuss the process of narrowing down a campus name and if/how community input should be a part of the process.

This is a discussion item only; no action is required.
12. Action Items
12.A. Approve RFP Process for Facilities Assessment
Description:  The facilities committee met on September 28, 2020 and discussed the usefulness of having a facilities assessment completed.  The last facilities assessment was completed in 2013 for capacity issues.  We informed them of the different types of facilities assessments that could be performed.  All agreed that a complete facilities assessment would be best.  This would include an analysis of the buildings in relation to the programs offered in the buildings, not just the mechanical and systems aspect of the building.  The complete process would include community engagement as well as DISD teacher and employee engagement.  We are requesting issuing a RFP in order to get an outside source that currently isn’t affiliated with the school district.

Expect cost to be over $50,000

13. Consent Agenda
13.A. Minutes of September 21, 2020 Regular Meeting
Attachments: (1)
13.B. Budget Amendment(s)
Description:  There will be a budget amendment for this meeting.
It will be presented at the meeting.

13.C. Purchase(s) Greater Than $50,000
Description:  The Board delegates to the Superintendent or designee the authority to determine the method of purchasing, in accordance with policy, and to make budgeted purchases. However, any purchase that costs or aggregates to a cost of $50,000 or more shall require Board approval before a transaction may take place.

This item is on the agenda in the event the Administration or Board has a recommendation for a purchase over $50,000 at the Board meeting.

There are no budget amendments at this time.
14. Financial Information
14.A. Monthly Financial Statements
14.B. Tax Collection Report
14.C. TexPool Monthly Statement of Accounts
14.D. Payment of Bills
15. Adjourn to Closed Session, as authorized by the Texas Open Meetings Act, Texas Government Code, Section 551
Description:  This is a Level III Student Grievance duly filed in accordance with Policy FNG and will be heard in closed session in accordance with Section 551.082: Considering discipline of a public school child, or complaint or charge against personnel.
16. Reconvene into Open Session
17. Consider, Discuss, and Take Action on All Items Related to Level III Student Grievance Appeal
Description:  Following the Level III Grievance Hearing and deliberation in Closed Session, the Board will reconvene and may take action to uphold or overturn the District's decision.  The Board may also direct administration with regard to this hearing and in accordance with Board Operating Procedures.
18. Adjournment
Description:  The Board may or may not take action on any agenda item listed. If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.
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